Job Vacancies

PLACE OF ASSIGNMENT: DSWD Central Office

PLACE OF EXAMINATION AND INTERVIEW: DSWD Central Office, IBP Road, Batasan Complex, Constitution Hills, Quezon City
             
NOTE:  QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN A COMBINED PORTABLE DOCUMENT FORMAT (PDF) NOT EXCEEDING 100 MB

We wish to inform you that the Department of Social Welfare and Development – Central Office has one (1) vacant permanent position with details as follows:

ADMINISTRATIVE ASSISTANT III (COMPUTER OPERATOR II)

Item Number	:	OSEC-DSWDB-ADAS3-95-2004
Compensation	:	SG 9 (Php 21, 211.00)
Place of Assignment	:	Information and Communications Technology Management Service

CSC-PRESCRIBED QUALIFICATION STANDARDS 

Education	:	Completions of two (2) year studies in College or High School graduate with relevant vocational/trade course
Training	:	Four (4) hours of relevant training
Experience	:	One (1) year of relevant experience
Eligibility	:	Career Service Sub-Professional/First Level Eligibility (Data Encoder Eligibility/ MC No. 6, series of 2010)

PREFERRED QUALIFICATION STANDARDS

Education	:	Completion of two (2) year studies relevant to the job
Training	:	Four (4) hours of relevant training: preferably in the areas of data bank maintenance, clerical functioning preparation of communication and correspondences.
Experience	:	At least one (1) year or more of relevant experience on data bank maintenance, clerical functioning, preparation of minutes of meetings, administrative support, filing etc.
Eligibility	:	Career Service Sub-Professional/First Level Eligibility

JOB DESCRIPTION

Responsible for the efficient and reliable operation of computer systems and related peripheral equipment.

Functions and Responsibilities:

1.    Utilize established web systems for document management, records management, and digital asset management to facilitate team accountability and collaboration

2.  Log, scan/digitize and upload all documents to centralized ICTMS repository for easy retrieval

3. Endure the security and confidentiality of records, particularly sensitive or confidential information. This may involve implementing access controls, encryption, and other security measures.

4.   Screen and vet all communications and official documents in concurrence with the immediate supervisor, prior to submission to the higher authorities for signature and/or action;

5.    Create and maintain records inventory and disposal report;

6.  Facilitate admin and logistical-related concerns of the office and ensure needed coordination with other OBSUs; and

7.    Perform other related tasks that may be assigned by the Division Head or Director

Job Outputs:

1.    Maintaining System Uptime

2.    Handle Physical aspect of running programs and tasks on the system

3.    Data Backup and recovery

4.    Records Inventory Report

5.    Updated recorded minutes of meetings

6.    Record Disposal Report

7.    Record all incoming & outgoing communications and official documents scanned to file and saved in the google drive

8.    Completely-labeled documents according to color-coding

9.    other reports as may be required

CRITERIA FOR EVALUATION

●       Education (E)                                                                 25%

●       Training (T)                                                                    10%

●       Experience (E)                                                               25%

●       Written Examination

Initial Qualifying Test                                          5%

Special Exam                                                  20%

●       Interview                                                                        10%

●       IPCR or any related Performance Review                      5%

Total                                                             100%

    

Initial Shortlisting:	Obtain 75% or 45 points of the maximum total score of Education, Training and Experience (ETE)
Final Shortlisting:	Top five (5) or less highest rating but overall rating should not be less than 80%

APPLICATION DEADLINE AND REQUIREMENTS

Qualified applicants should apply online at www.dswd.gov.ph on or before May 12, 2024:

Kindly fill out the Job Application Form and upload your complete requirements in a combined Portable Document Format (PDF) not exceeding 100 MB through this link https://forms.gle/hxugbQjzSF4Hn14ZA.

1.Application Letter stating the desired position, item number/code,  and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service;

2. Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS)^[1] with a recent passport size picture and thumb mark and Work Experience Sheet.

You may download these forms thru https://csc.gov.ph/downloads/category/223-csc-form-212-revised-2017-personal-data-sheet;

3. Authenticated or Photocopy of Certificate of Grades for Master’s Degree earned units, as may be necessary;

4.  Authenticated or Photocopy of Transcript of Record and/or Diploma;

5. Certificate/s of relevant trainings and seminars attended;

6.  Certificate/s of Employment (COE);

Note: For internal applicants except Contract of Service (COS) workers, COE is no longer required.

For DSWD COS workers and external applicants from private sectors, COE signed by the Human Resource Management Officer or authorized representative is required.

7. Copy of Special Order or Certification indicating the supervisory/management experience/functions signed by the HRMO or any authorized representative (for Division Chief positions only/if applicable)

8.  Valid NBI/Police Clearance or proof of payment i.e. official receipt of the NBI/Police clearance;

9. Authenticated or photocopy of Civil Service Eligibility and/or Valid PRC ID/Integrated Bar of the Philippines (IBP) ID/proof of payment or schedule of appointment for the PRC/IBP renewal license; and 

10. Performance Rating in the last rating period or its equivalent, as may be applicable (For those applicants from the public sector vying for promotion, a performance rating is required).

Internal (including COS workers) and external applicants from the public sector:  Latest and duly approved Individual Performance Contract Rating (IPCR).External applicants from private sectors: Certificate of Performance Rating from the latest employer. You may access the form through this link https://drive.google.com/file/d/1t9EyqTanPZBLfjQ9W5AKsNqfFg2ewAXG/view?usp=drive\_link

IMPORTANT REMINDERS

Note: All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.

Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP. If applying for multiple positions, submit a separate set for each.

Requests for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via email.

**STEP BY STEP GUIDE IN APPLYING FOR DSWD JOB VACANCIES:

https://drive.google.com/file/d/1snhMP3j3NSDIxblCg0wDNyUmoDAlucqY/view?usp=share\_link

IMPORTANT REMINDER:

Please fill out the Job Application Form and upload your complete requirements through this link https://forms.gle/hxugbQjzSF4Hn14ZA.

For strict compliance.