Job Vacancies

PLACE OF ASSIGNMENT: DSWD CENTRAL OFFICE
PLACE OF EXAMINATION AND INTERVIEW: DSWD CENTRAL OFFICE, IBP ROAD, BATASAN COMPLEX, CONSTITUTION HILLS, QUEZON CITY
NOTE:  QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN A COMBINED PDF FILE FORMAT

We wish to inform you that the Department of Social Welfare and Development (DSWD) Central Office has one (1) vacant Contract of Service (COS) position with details as follows:

Office: KALAHI CIDSS - National Program Management Office

 PROJECT DEVELOPMENT OFFICER V

CSC PRESCRIBED QUALIFICATION STANDARDS

PREFERRED QUALIFICATIONS (COMPETENCY-BASED)

JOB DESCRIPTION: The Project Development Officer V for the Finance Division shall be responsible for the overall financial management of the Program. He/She ensures the adequacy and propriety of program funds and is utilized efficiently and effectively according to the financial management guidelines of the funding institutions and the government budgeting, accounting and auditing rules and regulations and supervises Finance Officers.

She/He shall spearhead the design, installation and will maintain mechanisms that will endure the timely release of funds to the Field Offices (FOs) and community beneficiaries. She/He shall be responsible for overall monitoring and implementation of the prescribed financial management system at the regional and community level and provide recommendations for finance for improvement, considering actual field situations. She/He shall ensure coordination, provision of technical assistance and monitor the financial performance of the RPMO finance group through the Supervising Administrative Officer - Finance.

Functions and Responsibilities: 1. Provide inputs in the design, installation and maintenance of the internal control systems to safeguard the financial resources of the Program; 2. Together with the NPMO, Review, consolidate and finalize the Work and Financial Plans for all KALAHI portfolios base (a) on the submission of the Field Offices and (b) operational plan including targets, implementation timelines & staffing plan set by the management; 3. Review, consolidate and finalize the Obligation and Disbursement Plans for all KALAHI portfolios based on FO submission and operational timelines of the management; 4. Provide support to the Finance and Management Service in complying with the funding agencies and Government of the Philippines requirement to ensure the availability of resources for the program implementation; 5. Coordinate with the Finance and Management Service the financial management system prescribed for the Program, specifically, the procedures for fund release to the Regional Offices and Barangays/Communities as agreed with oversight agencies; 6. Monitor the utilization vis-a-vis the WOrk and Financial Plan of the Regional Offices and identify regions with slow fund utilization; 7. Participate in regular project assessment meetings or conferences to report on or address issues related to financial matters; 8. Monitor the compliance of the Project Accountant under the Finance and Management Service particularly on the Bank withdrawals as regards utilization of Load Proceeds; 9. Liaise with Commission on Audit regarding compliance with audit observations in terms of the operational finance concerns and coordinate with Finance and Management Service for budget, accounting, loan withdrawal concerns; 10. Coordinate the preparation of the financial reporting requirements (Interim Financial Reports, Audit Reports) of the Project Accountant under Finance and Management Service for timely submission to the Bank in compliance with financial covenants; 11. Prepares a financial report, as requested by program internal stakeholders on the status of fund utilization and provides recommendations to improve the effectiveness, efficiency and management of the financial resources of the project.12. Review and monitor the implementation of the financial management system and procedures at the regional and community level prescribed in the KALAHI-CIDSS Community Finance Manual and provide recommendations for improvements/enhancements; 13. Render technical assistance to the KALAHI-CIDSS FM Staff at all levels and Community FM volunteers as far as financial management is concerned, if necessary; 14. Ensure the Request for Fund Releases of Community Grants for nationally-managed are reviewed upon submission to the national program management office - finance unit within the standard processing time; 15. Confer/coordinate with the region finance unit on the issues concerning community finance report as required per KALAHI-CIDSS FM Guidelines; and 16. Review and determine causes of delay of community grants fund utilization and coordinate with concerned NPMO and or RPMO units regarding identified causes of delay for appropriate action of concerned units.17. Ensure that audits of KALAHI-CIDSS communities with approved subprojects are being conducted too. Audit the veracity and legality of the utilization of the community grant funds;19. Check the existence and review the correctness of required financial books and records; and Determine causes of delay in fund utilization. 20. Monitor the financial status of sub-projects, particularly on the liquidation of funds released to communities in accordance with the financial management of the program and government accounting and auditing rules and regulations; 21. Closely monitor the booking of turned over and completed sub-projects on the books of the appropriate institutions upon receipt of pertinent documentary requirements from responsible sector/s and coordinate delta for appropriate action of concerned units; 23. Ensure that RPMOs and ACTs are being visited to; 23. Check on the compliance of the Regional Finance Staff and MFAs, respectively, on the prescribed KALAHI-CIDSS FM Monitoring Systems; 24. Discuss FM Concerns that need intervention form the NPMO, if any; and 25. Review status of FM related grievances, if any. 26. Overall in charge of tracking the “Due From” balances reflected in DSWD Accounting book of records relative to funds released to communities for sub-project implementation; 27. Responsible for the maintenance of the database on the community finance aspect of subproject implementation. 28. Ensure that community financial reports submitted by the RPMO finance group are being reviewed to determine compliance with the agreement, rules, laws and guidelines and other financial performance indicators; 29. Provide the Project Management updates on the status of community grant fund utilization and liquidation, LCCs for CBIs and subproject implementation; 30. Provide the Program Management and other Stakeholders, as may be required, with community finance reports necessary for accurate and effective decision making and operational strategic planning. 31. Act as Resource Person on community FM workshops and training as needed; 31. Participate and provide technical guidance and inputs on CDD policies and standards, and other concerns related to his/her specialization during KALAHI-CIDSS regular meetings. 30.. Supervise all the Finance Staff at the KALAHI-CIDSS NPMO Office; 31. Report to the office beyond the approved work arrangements, that may be instructed by the supervisor and deemed necessary in the exercise of duties and responsibilities; 32. Supports other Division, as necessary; and  Does other related tasks as may be assigned from time to time.

Job Outputs:

1. Financial Management Systems and Procedures;

2. Work and Financial Plans;

3. Obligational Plans;

4. Disbursement Plans and Cash Planning Reports;

5. Community finance directives and guidelines;

6. Internal Control Systems;

7. Technical Assistance and Monitoring Systems;

8. Resolution of finance-related grievances;

9. Liquidation Database and Community Finance Reports;

10. Training Module for Program Staff and other Stake  on Community Financial Management Systems and Procedures.

Qualified applicants may apply online at www.dswd.gov.ph and email/attach the following documents in a combined PDF file format on or before May 04, 2024:

Kindly fill out the Job Application Form through this link:https://forms.gle/CxwDkD2nQG4oAXfi6.

1. Application Letter stating the desired position, item number/code and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service;
2. Duly accomplished Personal Data Sheet (PDS) with recent passport size picture and thumbmark;
3. Duly accomplished Work Experience Sheet;
4. Authenticated or Photocopy of Transcript of Record and/or Diploma;
5. Certificate/s of relevant trainings and seminars attended (if applicable);
6. Certificate/s of Employment;
7. Valid NBI/Police Clearance or proof of payment i.e. official receipt of the NBI/Police clearance
8. Authenticated copy of Civil Service Eligibility and/or Valid PRC ID /proof of payment or schedule of appointment for the PRC renewal license; and
9. Individual Performance Contract Rating (IPCR) in the last rating period or any of its equivalent, if applicable.

Note: All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances.

Walk-in applicants will not be entertained in observance to the new normal.

Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP. If applying for multiple positions, submit a separate set for each.

Requests for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via e-mail.

**Qualified applicants will be notified thru text message and/or email. 

IMPORTANT REMINDER:

Please fill out the Job Application Form and upload your complete requirements through this link:https://forms.gle/CxwDkD2nQG4oAXfi6.

Applicants who fail to submit complete requirements through the said GOOGLE FORM within the publication period shall not be considered for the position.

For strict compliance.