Job Vacancies

PLACE OF ASSIGNMENT: DSWD CENTRAL OFFICE

PLACE OF EXAMINATION AND INTERVIEW: DSWD CENTRAL OFFICE, IBP ROAD, BATASAN COMPLEX, CONSTITUTION HILLS, QUEZON CITY
             
NOTE:  QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN A COMBINED PORTABLE DOCUMENT FORMAT (PDF) NOT EXCEEDING 100 MB

We wish to inform you that the Department of Social Welfare and Development Central Office has one (1) vacant permanent position with details as follows: 

Office: Human Resource Management and Development Service

Administrative Assistant II (Human Resource Management Assistant)

Item Number	:	OSEC-DSWDB-ADAS2-20-2015
Compensation	:	SG 8 (Php 19,744.00)
Place of Assignment	:	Human Resource Management and Development Service - Personnel Administration Division

CSC PRESCRIBED QUALIFICATION STANDARDS

Education	:	Completion of two (2) years studies in college
Training	:	Four (4) hours of relevant training
Experience	:	One (1) year of relevant experience
Eligibility	:	Career Service (Sub-Professional)/First Level Eligibility

PREFERRED QUALIFICATIONS (COMPETENCY-BASED) 

Education	:	Bachelor’s Degree relevant to the job
Training	:	Twelve (12) hours of training relevant to personnel administration
Experience	:	Two (2) years of experience relevant to personnel administration
Eligibility	:	Career Service (Sub-Professional)/First Level Eligibility

JOB DESCRIPTION

Under the supervision of the Chief, Personnel Administration Division (PAD) and the Section Head, performs administrative support functions along personnel administration in accordance with existing policies/guidelines.

Functions and Responsibilities: 

1. Prepares simple routinary communication, e.g. letters, memoranda

2. Prepares clearance relative to leave

3. Computes attendance of employees based on the Daily Time Record (DTR)

4. Monitors absences, tardiness, and undertimes of employees

5. Processes applications for leave of employees based on guidelines

6. Encodes ELARS

7. Provides technical assistance to CO OBs employees when needed in relation to leave administration

8. Responds to special concerns/assignments as need arises

9. Performs logistical functions/do errands

10. Does other related tasks as may be assigned

Job Outputs:

1. Memoranda/Letters

2. Computed daily time records and monitored attendance

3. Processed leave applications based on guidelines

4. Encoded Electronic Leave Administration and Recording System (ELARS)

5. Organized filing of pertinent records relative to leave administration

6. Other personnel transactions related to leave administration 

Applicants should be guided by the following Criteria for Evaluation:

·       Education (E)                                                               25%

·       Training (T)                                                                  10%

·       Experience (E)                                                             25%

·       Written Examination

Initial Qualifying Test                                       5%

Special Exam                                                 20%

·       Interview                                                                        10%

·       IPCR or any related Performance Review                      5%

Total                                                              100%

    

Initial Shortlisting:	Obtain 75% or 45 points of the maximum total score of Education, Training and Experience (ETE)
Final Shortlisting:	Top five (5) or less highest rating but overall rating should not be less than 80%

Qualified applicants should apply online at www.dswd.gov.ph on or before April 21, 2024:

Kindly fill out the job application form and upload your complete requirements in a combined Portable Document Format (PDF) through this link https://forms.gle/gnrSVnJ2GDwUQs7C9.

1.Application Letter stating the desired position, item number/code, salary grade and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service;

2.Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS)[1] with recent passport size picture and thumbmark and Work Experience Sheet. You may download these forms thru https://csc.gov.ph/downloads/category/223-csc-form-212-revised-2017-personal-data-sheet;

3.Authenticated or Photocopy of Certificate of Grades for Master’s Degree earned units, if applicable;

4.Authenticated or Photocopy of Transcript of Record and/or Diploma;

5.Certificate/s of relevant trainings and seminars attended, if applicable;

6.Certificate/s of Employment (COE);

Note: For internal applicants except Contract of Service (COS) workers, COE is no longer required.

For DSWD COS workers and external applicants from private sectors, COE signed by the Human Resource Management Officer or authorized representative is required.

7.Valid NBI/Police Clearance or proof of payment i.e. official receipt of the NBI/Police clearance;

8.Authenticated copy of Civil Service Eligibility and/or Valid PRC ID/Integrated Bar of the Philippines (IBP) ID/proof of payment or schedule of appointment for the PRC/IBP renewal license; and 

9.Performance Rating in the last rating period or its equivalent, if applicable.

Note: For internal (including COS workers) and external applicants from public sectors, latest and duly approved Individual Performance Contract Rating (IPCR) is required.

For external applicants from private sectors, Certificate of Performance Rating from the latest employer is required. You may access the form through this link https://drive.google.com/file/d/1t9EyqTanPZBLfjQ9W5AKsNqfFg2ewAXG/view?usp=drive\_link

Note: All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.

Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP. If applying for multiple positions, submit a separate set for each.

Requests for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via e-mail.

**HERE IS THE STEP BY STEP GUIDE IN APPLYING AT DSWD JOB VACANCIES

https://drive.google.com/file/d/1snhMP3j3NSDIxblCg0wDNyUmoDAlucqY/view?usp=share\_link

IMPORTANT REMINDER:

Please fill out the Job Application Form and upload your complete requirements through this link https://forms.gle/gnrSVnJ2GDwUQs7C9.

For strict compliance.