Job Vacancies

PLACE OF ASSIGNMENT: DSWD CENTRAL OFFICE

PLACE OF EXAMINATION AND INTERVIEW: DSWD CENTRAL OFFICE, IBP ROAD, BATASAN COMPLEX, CONSTITUTION HILLS, QUEZON CITY
              
NOTE:  QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN A COMBINED PORTABLE DOCUMENT FORMAT (PDF) NOT EXCEEDING 100 MB

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We wish to inform you that the Department of Social Welfare and Development Central Office has one (1) vacant permanent position with details as follows:

Office: Office of the Assistant Secretary for Standards and Capacity Building

ADMINISTRATIVE AIDE VI (CLERK III)

Item Number	:	OSEC-DSWDB-ADA6-15-2018
Compensation	:	SG 6 (Php 17,553.00)
Place of Assignment	:	Office of the Assistant Secretary for Standards and Capacity Building

CSC PRESCRIBED QUALIFICATION STANDARDS

Education	:	Completion of two-year studies in College
Training	:	None required
Experience	:	None required
Eligibility	:	Career Service Sub-Professional/ First Level Eligibility

PREFERRED QUALIFICATIONS (COMPETENCY-BASED)

Education	:	Completion of two (2) year studies in College
Training	:	None required
Experience	:	None required
Eligibility	:	Career Service Sub-Professional/ First Level Eligibility

JOB DESCRIPTION

Under general supervision, performs secretarial and clerical functions for the Assistant Secretary and does related work. Organizes the day-to-day operation of the Office to ensure the provision of high quality administrative support. Manage the schedule to enhance effective time management and coordinate activities, prioritizes appointments and reschedule when necessary. Manages, prioritizes, screens, and monitors the Office’s correspondence, including emails, calls, post and fax to ensure they are dealt with appropriately.

Functions and Responsibilities:

1.Facilitates pertinent papers from the office’s to be reviewed and approved by the Assistant Secretary;

2.Routes and distributes papers from the OAS SCB to the Central Office and all incoming documents;

3.Tracks, checks, and ensures completeness and appropriateness of attachments and documents (incoming and outgoing);

4.Records and oversees all incoming and outgoing communications

5.Encodes confidential correspondence, reports and other documents

6.Maintains and updates official files of the Office and supervised Bureaus and Offices of the Assistant Secretary

7.Coordinates with other Bureaus/Officers in terms of meetings

8.Makes telephone calls; operates fax machines and transmits messages to other Bureau, FOs, LGUS, NGOs other offices

9.Conducts initial interview and screen persons seeking assistance from the Office

10.Performs administrative services for the assigned Office

11.Performs tasks and designations assigned by the Assistant Secretary.

Job Outputs:

1.Improved Data Tracking System of the Office both incoming and outgoing

2.Updated list of Office activities/meetings

3.Files confidential and regular correspondences such as reports and other documents with proper labeling for easy retrieval

4.Coordination with other Offices and/or Bureaus on scheduled meetings 

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Applicants should be guided by the following Criteria for Evaluation:

·        Education (E)                                                                             25%

·        Training (T)                                                                                10%

·        Experience (E)                                                                           25%

·        Written Examination

IQT                                                                              25%

Interview                                                                     10%

·        IPCR or any related Performance Assessment/Review             5%

Total                                                                         100%

    

Initial Shortlisting:	Obtain 75% or 45 points of the total score of Education, Training and Experience (ETE)
Second Shortlisting:	Top five (5) highest rating but overall rating should not be less than 80%

 

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Qualified applicants should apply online at www.dswd.gov.ph on or before October 1, 2023:

Kindly fill out the job application form and upload your complete requirements in a combined Portable Document Format (PDF) file through this link https://forms.gle/JWFyS8Jo4c7qDxHp9

1. Application Letter stating the desired position, item number/code, salary grade and office/bureau/service/unit addressed to Ms. Jennifer M. Rizo, Officer-In-Charge of Human Resource Management and Development Service;

2. Duly accomplished Personal Data Sheet (PDS) with recent passport size picture and thumbmark ;

3. Duly accomplished Work Experience Sheet;

4. Authenticated or photocopy of Transcript of Record and/or Diploma;

5. Certificate/s of relevant trainings and seminars attended (if applicable);

6. Certificate/s of Employment;

7. Valid NBI/Police Clearance or proof of payment i.e. official receipt of the NBI clearance;

8. Authenticated copy of Civil Service Eligibility and/or Valid PRC ID /proof of payment or schedule of appointment for the PRC renewal license; and

9. Performance Rating (IPCR) in the last rating period or any of its equivalent, if applicable.

 

Note: All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances. 

Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP. If applying for multiple positions, submit a separate set for each.

Requests for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via e-mail.

IMPORTANT REMINDER:

Please fill out the Job Application Form and upload your complete requirements through this link  https://forms.gle/JWFyS8Jo4c7qDxHp9.

For strict compliance.