Job Vacancies

PLACE OF ASSIGNMENT: DSWD CENTRAL OFFICE

PLACE OF EXAMINATION AND INTERVIEW: DSWD CENTRAL OFFICE, IBP ROAD, BATASAN COMPLEX, CONSTITUTION HILLS, QUEZON CITY

NOTE:  QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN A COMBINED PDF FILE FORMAT WITH AT LEAST 1 MB USING THIS LINK https://combinepdf.com/
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We wish to inform you that the Department of Social Welfare and Development (DSWD) Central Office has one (1) vacant permanent position with details as follows:

Office: Finance and Management Service

ADMINISTRATIVE ASSISTANT III (SENIOR BOOKKEEPER)

Item Number                  :            OSEC-DSWDB-ADAS3-85-2004

Compensation                :            SG 9 (Php 20,402.00)

Place of Assignment      :            Accounting Division

CSC PRESCRIBED QUALIFICATION STANDARDS

Education          :  Completion of two (2) years studies in college

Experience        :  One (1) year of relevant experience

Training             :  Four (4) hours of relevant training

Eligibility            :  Career Service Professional/ Second (2^nd) Level Eligibility

PREFERRED QUALIFICATION STANDARDS

Education          : Graduate of Bachelor of Science in Accountancy

Experience        : Two (2) years and above of experience in accounting

Training             : Sixteen (16) hours training related to financial management

JOB SUMMARY

Under general supervision, performs administrative support services functions related in the areas of financial management. Process payrolls, remittances and other Personnel Services. Prepare financial reports and maintain financial records for all funds of the Departments, and does other related works.

Functions and Responsibilities:

1.     Analyze financial transactions and preparation of Journal Entry Vouchers;

2.     Assist in the preparation of Statement of Unliquidated Cash Advances;

3.     Prepare Statement of NCA/NTA Received, Utilization and Balances, Quarterly Balance Sheet, Statement of Income and Expenses, Government Equity and Report of Income;

4.     Assist processing of Disbursement Vouchers of financial claims for Miscellaneous and Other Operating Expenses (MOOE) and Capital Outlay (CO) as to validity, accuracy and completeness of supporting documents;

5.     Prepare withholding tax certificate for various supplier (BIR Form No. 2306 & 2307);

6.  Assist review of Purchase Order, Contracts and Memorandum of Agreements (MOA's) as to completeness of its supporting documents;

7.     Review and process payrolls and other Personal Services (PS) as to validity, accuracy and completeness of supporting documents;

8.   Maintain monthly indexing of salaries and deductions based on payroll and actual services rendered by employees;

9.     Review and process remittances of payroll deductions;

10.  Prepare Report of Withholding Tax of employees;

11.  Assist in the preparation of BIR Form No. 2316 of employees;

12.  Prepare certificate of mandatory deduction as per request of employees;

13.  Prepare draft letters, memoranda and other communications assigned by immediate supervisor; and

14.  Performs other tasks that may be directed by the immediate supervisor.

Job Outputs:

1.     Journal Entry Vouchers;

2.     Statement of Unliquidated Cash Advances;

3.     Monthly Trial Balance;

4.  Statement of NCA/NTA Received, Utilization and Balances, Quarterly Balance Sheet, Statement of Income and Expenses, Government Equity and Report of Income;

5.     MOOE and Capital Outlay financial claims

6.     Purchase Order, Contracts and MOA's

7.     Payroll and other financial claims of Personnel Services

8.     Monthly Report of Withholding Tax

9.     Certificate of mandatory deductions

10.  BIR Form No. 2316, 2306 and 2307

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Applicants should be guided by the following Criteria for Evaluation:

·       Education (E)                                                                    25%

·       Training (T)                                                                       10%

·       Experience (E)                                                                  25%

·       Written Examination

IQT                                                                      10%

Special Exam                                                      15%

·       Interview                                                                            10%

·       IPCR or any related Performance Assessment/Review     5%

Total                                                                   100%

Initial Shortlisting:	Obtain 75% of the maximum total ETE score and only those who obtained at least average percentile on Initial Qualifying Test
Second Shortlisting:	Top five highest rating but overall rating should not be less than 80%

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Qualified applicants must submit the following documents in a combined PDF file format (https://combinepdf.com/) on or before 25 March 2022:

Kindly fill out the Job Application Form through this link https://forms.gle/Y88CzJ8HE9p9yF3t5

1. Application Letter stating the desired position, item number/code, salary grade and office/bureau/service/unit addressed to Director Leonardo C. Reynoso, CESO III of Human Resource Management and Development Service;

2.  Duly signed and updated Personal Data Sheet (PDS) with recent passport size picture and thumbmark (Note: For internal applicants, Electronic-PDS may accomplish and access through the DSWD HRMIS account or you may download it through the CSC website);

Link for downloading PDS from CSC Website: https://bit.ly/PDS__WES

3.        Duly accomplished Work Experience Sheet (https://bit.ly/PDS__WES);

4.     Scanned authenticated copy of Civil Service Eligibility and/or Valid PRC ID /proof of payment or schedule of appointment for the PRC renewal license.

5.     Scanned authenticated copy of Transcript of Record and/or Diploma;

6.     Scanned authenticated copy of Certificate of Grades for Master’s Degree earned units (If applicable);

7.     Copy of certificate of relevant trainings and seminars attended (If applicable);

8.     For government personnel applicants: Certificate of No Pending Administrative, Civil, and/or Criminal Case (CENOPAC) (For internal applicants from DSWD Central Office, you may access the CENOPAC request through this link https://hrmis.dswd.gov.ph/cenopac_requestlist.php) 

For applicants from private companies: Certificate of Employment from current/last employer.

9.  Copy of Individual Performance Contract Rating (IPCR) in the last rating period or its equivalent for external applicants (Performance Evaluation/Appraisal) from current/last employer.

Note: All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.

Walk-in applicants will not be entertained in observance to the new normal.

Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP. If applying for multiple positions, submit a separate set for each.

Any application emailed to jobs@dswd.gov.ph shall use the email subject (Surname_Item Number/Code_Office Assignment), unless otherwise it will not be entertained nor processed.

Email subject Ex.

CRUZ_OSEC-DSWDB-ADAS3-85-2004_FMS

Request for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via e-mail.

**Qualified applicants will be notified thru text message and/or email