Job Vacancies

PLACE OF ASSIGNMENT: JUVENILE JUSTICE AND WELFARE COUNCIL

PLACE OF EXAMINATION AND INTERVIEW: JJWC, #56 MATIMTIMAN STREET, TEACHERS VILLAGE EAST, QUEZON CITY

NOTE:  QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN A COMPRESSED FILE
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We wish to inform you that the Juvenile Justice and Welfare Council (JJWC) has one (1) vacant Permanent position with details as follows:

ADMINISTRATIVE ASSISTANT III

Salary Grade     : 9 (Php 19,593.00)

Item No.            : JJWCB-ADAS3-7-2014

Location            : Finance and Administrative Division

Reports to         : Chief Administrative Officer/ Executive Director

CSC PRESCRIBED QUALIFICATION STANDARDS

Education          : Completion of two (2) years studies in college

Training             : 4 hours of relevant training

Experience        : 1 year of relevant experience

Eligibility            : Career Service Sub-Professional/1^st Level Eligibility

PREFFERED QUALIFICATIONS

Training             : 8 hours of training in records management

 

Experience        : 2 years of experience in administrative functions  

JOB DESCRIPTION

The Administrative Assistant Ill will make sure that all incoming and outgoing correspondences are properly filed and maintained for monitoring and retrieving purposes. He/she shall assist the Records Officer in the digitization of perm-vent/vital records. He/she shall also act as ATRO of JJWC and UOCO of Records Unit and CAO.

PRIMARY TASKS

1.     Files incoming and outgoing communications of the office as basis of monitoring;

2.     Gathers information/documents, tracks, and files all financial and administrative transaction as UDCO of Records Unit and CAO;

3.     Books preferred flights of the JWC Officials, Employees and stakeholders to facilitate their official travels within the country;

4.     Facilitates booking of preferred flights of the JJWC Officials, Employees and stakeholders to facilitate their official travels outside the country;

5.     Prepares and facilitates of liquidation/disbursement for DBMPS (GFA);

6.     Disseminates internal documents to concerned division/unit;

7.     Assists in the digitization of permanent/vital records of JJWC;

8.     Assists in management/storage of turned-over records either for safekeeping or eventual disposal; and

9.     Performs other tasks as may be assigned by immediate supervisor, Division Chief, Deputy Executive Director and Executive Director.

JOB OUTPUTS

1.     Records Management System

2.     Proper filing of incoming and outgoing communications to avoid losses

3.     Air Transport Order for booking of flights

4.     Liquidation/disbursement r port of DBMPS (GFA)

5.     Ensure that all communications are forwarded to the concerned division/unit

6.     Ensure that all incoming/outgoing documents of Records Unit and CAO are tracked in the Document Tracking System

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Qualified applicants may apply online at recruitment@jjwc.gov.ph and email/attach the following documents on or before February 10, 2022:

1.     Application Letter addressed to Atty. Tricia Clare A. Oco, Executive Director, JJWC

2.     Duly accomplished Personal Data Sheet with recent passport-sized picture (CS Form No. 212, Revised 2017) with Work Experience Sheet (CS Form No. 212 Attachment-Work Experience Sheet) which may be downloaded at www.csc.gov.ph

3.     Comprehensive resume with Job Description and 2x2 I.D. picture

4.     Photocopy of certificate of eligibility/rating/license

5.     Certificate of relevant trainings, learning and development interventions and seminars attended (to be submitted upon schedule of exam and interview)

6.     Copy of duly signed Individual Performance Contract Rating (IPCR)/Summary of Rating of Performance Contract Assessment in the present position, if applicable

7.     Photocopy of Transcript of Records

JJWC highly encourages all interested applicants to apply, including persons with disability, members of indigenous com unities and those with diverse sexual orientation, gender identity and expression. Also, JJWC is adopting a Child Protection Policy which ensures zero-tolerance in all cases of child abuse, violence. Pending criminal case against children may be a ground for disqualification for the candidate while those proven to have violated laws protecting children such as RA 7610 will automatically be disqualified for the position.

Request for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via e-mail.

**Only Qualified applicants will be notified.