Job Vacancies

PLACE OF ASSIGNMENT: DSWD Central Office

PLACE OF EXAMINATION AND INTERVIEW: DSWD Central Office, IBP Road, Batasan Complex, Constitution Hills, Quezon City
             
NOTE:  QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN A COMBINED PORTABLE DOCUMENT FORMAT (PDF) NOT EXCEEDING 100 MB 

We wish to inform you that the Department of Social Welfare and Development – Central Office has one (1) vacant permanent position with details as follows:

ADMINISTRATIVE AIDE IV (HUMAN RESOURCE MANAGEMENT AIDE)

Item Number	:	OSEC-DSWDB-ADA4-572-2004
Compensation	:	SG 4 (Php 15, 586.00)
Place of Assignment	:	Human Resource Management and Development Service – Personnel Administrative Division

CSC-PRESCRIBED QUALIFICATION STANDARDS

Education	:	Completion of two (2) years studies in college
Training	:	None required
Experience	:	None required
Eligibility	:	Career Service (Sub-Professional)/First Level Eligibility

PREFERRED QUALIFICATION STANDARDS 

Education	:	Completion of two (2) years studies in College
Training	:	Not less than eight (8) hours of training specifically on personnel administration
Experience	:	Not less than one (1) year of relevant experience in personnel administration
Eligibility	:	Career Service (Sub-Professional)/First Level Eligibility

JOB DESCRIPTION

Under the supervision of the Chief, Personnel Administration Division (PAD), and the Section Head, performs administrative support functions along personnel administration in accordance with existing policies/guidelines.

Functions and Responsibilities:

1.    Provides assistance to the Section as need arises

2.    Acts as incoming and outgoing staff of the Section

3.  Ensures received applications for leave are confirmed in the Human Resource Management Information System

4.    Assists the Section’s designated Records/Database Personnel

5.    Responds to special concerns/assignments as need arises

6.    Does other clerical tasks as may be assigned

Job Outputs:

1.    Administrative Support

2.    Files/Records

3.    Database management

4.    Other personnel transaction related to leave administration

CRITERIA FOR EVALUATION

●       Education (E)                                                                 25\%

●       Training (T)                                                                    10\%

●       Experience (E)                                                               25\%

●       Written Examination

Initial Qualifying Test                                          5\%

Special Exam                                                  20\%

●       Interview                                                                        10\%

●       IPCR or any related Performance Review                      5\%

Total                                                             100\%

    

Initial Shortlisting:	Obtain 75\% or 45 points of the maximum total score of Education, Training and Experience (ETE)
Final Shortlisting:	Top five (5) or less highest rating but overall rating should not be less than 80\%

APPLICATION DEADLINE AND REQUIREMENTS

Qualified applicants should apply online at www.dswd.gov.ph on or before May 20, 2024:

Kindly fill out the Job Application Form and upload your complete requirements in a combined Portable Document Format (PDF) not exceeding 100 MB through this link https://forms.gle/kmcoQfAd3YBhDMz58.

1. Application Letter stating the desired position, item number/code, and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service;

2.   Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS)^[1] with a recent passport size picture and thumb mark and Work Experience Sheet.

You may download these forms thru https://csc.gov.ph/downloads/category/223-csc-form-212-revised-2017-personal-data-sheet;

3. Authenticated or Photocopy of Certificate of Grades for Master’s Degree earned units, as may be necessary;

4.  Authenticated or Photocopy of Transcript of Record and/or Diploma;

5.  Certificate/s of relevant trainings and seminars attended;

6.  Certificate/s of Employment (COE);

Note: For internal applicants except Contract of Service (COS) workers, COE is no longer required.

For DSWD COS workers and external applicants from private sectors, COE signed by the Human Resource  Management Officer or authorized representative is required.

7. Copy of Special Order or Certification indicating the supervisory/management experience/functions signed by the HRMO or any authorized representative (for Division Chief positions only/if applicable)

8. Valid NBI/Police Clearance or proof of payment i.e. official receipt of the NBI/Police clearance;

9. Authenticated or photocopy of Civil Service Eligibility and/or Valid PRC ID/Integrated Bar of the Philippines (IBP) ID/proof of payment or schedule of appointment for the PRC/IBP renewal license; and 

10. Performance Rating in the last rating period or its equivalent, as may be applicable (For those applicants from the public sector vying for promotion, a performance rating is required).

Internal (including COS workers) and external applicants from the public sector:  Latest and duly approved Individual Performance Contract Rating (IPCR).External applicants from private sectors: Certificate of Performance Rating from the latest employer. You may access the form through this link https://drive.google.com/file/d/1t9EyqTanPZBLfjQ9W5AKsNqfFg2ewAXG/view?usp=drive\_link

IMPORTANT REMINDERS

Note: All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.

Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP. If applying for multiple positions, submit a separate set for each.

Requests for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via email.

**STEP BY STEP GUIDE IN APPLYING FOR DSWD JOB VACANCIES:

https://drive.google.com/file/d/1snhMP3j3NSDIxblCg0wDNyUmoDAlucqY/view?usp=share\_link

IMPORTANT REMINDER:

Please fill out the Job Application Form and upload your complete requirements through this link https://forms.gle/kmcoQfAd3YBhDMz58.

For strict compliance.