Job Vacancies

PLACE OF ASSIGNMENT: DSWD CENTRAL OFFICE

PLACE OF EXAMINATION AND INTERVIEW: DSWD CENTRAL OFFICE, IBP ROAD, BATASAN COMPLEX, CONSTITUTION HILLS, QUEZON CITY
             
NOTE:  QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN A COMBINED PORTABLE DOCUMENT FORMAT (PDF) NOT EXCEEDING 100 MB

We wish to inform you that the Department of Social Welfare and Development Central Office has one (1) vacant permanent position with details as follows:

Office: Administrative Service

ADMINISTRATIVE OFFICER V

Item Number		:	OSEC-DSWDB-ADOF5-13-2014
Compensation		:	SG 18 (Php 46,725.00)
Place of Assignment		:	Administrative Service

CSC PRESCRIBED QUALIFICATION STANDARDS

Education	:	Bachelor’s degree relevant to the job
Training	:	Eight (8) hours relevant training
Experience	:	Two (2) years of relevant experience
Eligibility	:	Career Service (CS) Professional/Second (2nd) Level Eligibility

PREFERRED QUALIFICATIONS (COMPETENCY-BASED) 

Education	:	Bachelor’s degree relevant to the job
Training	:	Sixteen (16) hours of Relevant Trainings
Experience	:	Three (3) years of relevant Experience
Eligibility	:	Career Service Professional/Second (2nd) Level Eligibility

JOB DESCRIPTION

The Administrative Office V will primary handle procurement transactions particularly competitive biddings and secondarily reportorial requirements of the Bids and Awards Committee (BAC) and the Procurement Management Division (PMD).

Functions and Responsibilities:

1. Ensure that the conduct of Pre-Procurement Conferences, Pre-Bid Conferences, Bid Openings and other related procurement activities of the DSWD BACs are in accordance with the provisions of RA 9184 and its IRR, as well as the procurement guidelines of IFIs, if applicable, through the conduct of the following activities, among others;

a) Post invitation to Bid (ITB)/ Request for Expression of Interest (REI) and bidding documents in the Philippine Government Electronic Procurement System (PhilGEPS) and DSWD websites and in conspicuous places at the Department premises and ensure advertisement in the newspaper of general national circulation, when applicable;

b)  Organize and make necessary arrangements for BAC meetings and conferences;

c)  Prepare and issue time necessary Supplemental/Bid Bulletins;

d) Assist the BAC, Technical Working Group (TWG) during bid evaluation and post-qualification;

e) Prepare procurement correspondences and resolutions for the BAC; and

f)  Assist the BAC in the management of the procurement process.

2. Ensure that all procurement documents are in accordance with the prescribed templates and forms through the following activities, among others;

a) Review and finalize bidding documents for posting, distribution and sale to prospective bidders;

b) Monitor procurement activities and milestones using the Procurement Monitoring Report (PMR) and the Agency Procurement Compliance and Performance Indicators (APCPI);

c) Prepare and submit periodic reports to the BAC Secretariat Head and the BAC Chairperson, including other oversight agencies/authorities (e.g. World Bank, Asian Development Bank, Government Procurement Policy Board – Technical Support Office, etc.);

3. Assist the BAC in the preparation of recommendations or resolutions to response to motion for reconsideration (MR) through research and study of existing laws, guidelines and issuances;

4. Post Notice of Award, Notices to Proceed and Contracts, and any other procurement related documents at the PhilGEPS and DSWD websites;

5. Prepare office communications, correspondences, and reports as may be required by the BAC, the PS Director, and/or other oversight agencies;

6. Provide assistance to End-Users and other stakeholders in the area of the BAC-related concerns; and

7. Perform other duties and responsibilities as may be assigned by the PMD Chief or the AS-PMD Director.

Job Outputs:

1. Bidding Documents

2. Supplemental/Bid Bulletins

3. BAC Resolutions

4. Notice of Award

5. Letter Reply to Motion for Reconsideration

6. Proof of Posting of Invitations and/or Awards

7. Minutes of Meeting

8. Periodic Reports

Applicants should be guided by the following Criteria for Evaluation:

·       Education (E)                                                               25%

·       Training (T)                                                                  10%

·       Experience (E)                                                             25%

·       Written Examination

Initial Qualifying Test                                     10%

Special Exam                                                15%

·       Interview                                                                       10%

·       IPCR or any related Performance Review                      5%

Total                                                             100%

Initial Shortlisting:	Obtain 75% or 45 points of the maximum total score of Education, Training and Experience (ETE)
Final Shortlisting:	Top five (5) or less highest rating but overall rating should not be less than 80%

 

Qualified applicants should apply online at www.dswd.gov.ph on or before April 11 , 2024:

Kindly fill out the job application form and upload your complete requirements in a combined Portable Document Format (PDF) through this link https://forms.gle/cCGXj8UadiRoPVAh6.

1.Application Letter stating the desired position, item number/code, salary grade and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service;

2.Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS)[1] with recent passport size picture and thumbmark and Work Experience Sheet. You may download these forms thru https://csc.gov.ph/downloads/category/223-csc-form-212-revised-2017-personal-data-sheet;

3.Authenticated or Photocopy of Certificate of Grades for Master’s Degree earned units, if applicable;

4.Authenticated or Photocopy of Transcript of Record and/or Diploma;

5.Certificate/s of relevant trainings and seminars attended, if applicable;

6.Certificate/s of Employment (COE);

Note: For internal applicants except Contract of Service (COS) workers, COE is no longer required.

For DSWD COS workers and external applicants from private sectors, COE signed by the Human Resource Management Officer or authorized representative is required.

7.Valid NBI/Police Clearance or proof of payment i.e. official receipt of the NBI/Police clearance;

8.Authenticated copy of Civil Service Eligibility and/or Valid PRC ID/Integrated Bar of the Philippines (IBP) ID/proof of payment or schedule of appointment for the PRC/IBP renewal license; and 

9.Performance Rating in the last rating period or its equivalent, if applicable.

Note: For internal (including COS workers) and external applicants from public sectors, latest and duly approved Individual Performance Contract Rating (IPCR) is required.

For external applicants from private sectors, Certificate of Performance Rating from the latest employer is required. You may access the form through this link https://drive.google.com/file/d/1t9EyqTanPZBLfjQ9W5AKsNqfFg2ewAXG/view?usp=drive\_link

Note: All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.

Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP. If applying for multiple positions, submit a separate set for each.

Requests for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via e-mail.

**HERE IS THE STEP BY STEP GUIDE IN APPLYING AT DSWD JOB VACANCIES

https://drive.google.com/file/d/1snhMP3j3NSDIxblCg0wDNyUmoDAlucqY/view?usp=share\_link 

IMPORTANT REMINDER:

Please fill out the Job Application Form and upload your complete requirements through this link. https://forms.gle/cCGXj8UadiRoPVAh6.

For strict compliance.