Job Vacancies

PLACE OF ASSIGNMENT: DSWD CENTRAL OFFICE

PLACE OF EXAMINATION AND INTERVIEW: DSWD CENTRAL OFFICE, IBP ROAD, BATASAN COMPLEX, CONSTITUTION HILLS, QUEZON CITY
             
NOTE:  QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN A COMBINED PORTABLE DOCUMENT FORMAT (PDF) NOT EXCEEDING 100 MB

We wish to inform you that the Department of Social Welfare and Development Central Office has one (1) vacant permanent position with details as follows:

Office: Financial Management Service

ADMINISTRATIVE ASSITANT II (CASH CLERK III)

Item Number	:	OSEC-DSWDB-ADAS2-163-2004
Compensation	:	SG 8 (Php 19,744.00)
Place of Assignment	:	Financial Management Service

CSC PRESCRIBED QUALIFICATION STANDARDS

Education	:	Completion of two (2) year studies in college or High School Graduate with relevant vocational/trade course
Training	:	Four (4) hours of relevant training
Experience	:	One (1) year of relevant experience
Eligibility	:	Career Service Sub-Professional/First (1st) Level Eligibility

PREFERRED QUALIFICATIONS (COMPETENCY-BASED) 

Education	:	Graduate of any four (4) year course
Training	:	Four (4) hours of relevant training
Experience	:	One (1) year of relevant experience
Eligibility	:	Career Service Sub-Professional/First (1st) Level Eligibility

JOB DESCRIPTION 

Under general supervision, performs administrative support services functions related to the areas of financial management. Prepares financial reports and maintains financial records for all funds of the Department and does related works.

Functions and Responsibilities:

1. Perform clerical functions such as incoming and outgoing of financial documents and routing through EDTMS, photocopying and filling of various financial documents/reports/communications, answer telephone calls, among others;

2. Prepare List of Due and Demandable Accounts Payable-Advice to Debit Account (LDDAP-ADA), Advice of Checks Issued and Cancelled (ACIC) and Notice of Transfer Allocation (NTA);

3. Prepare of Notice of Fund Transfer to Field Offices and transmittal letter for barangay transfer;

4. Prepare financial reports such as Report of Checks Issued, Report of Advice to Debit Accounts Issued and Report of Notice of Transfer of Allocation Issued (RNTAI);

5.  Assist in the typing of checks;

6. Assist in checking of payroll register (salaries/allowances/overtime/cost of services and other employee claims);

7.  Assist in records management; and

8. Performs other related tasks as may be assigned from time to time.

Job Outputs:

1. Updated and properly maintained logbook for incoming and outgoing various documents/records/communications;

2. List of Due and Demandable Accounts Payable-Advice to Debit Account (LDDAP-ADA), Advice of Checks Issued and Cancelled (ACIC) and Notice of Transfer Allocation (NTA);

3. Notice of Fund Transfer to Field Offices and transmittal letters for barangay transfer;

4. Report of Checks Issued, Report of Advice to Debit Accounts Issued and Report of Notice of Transfer of Allocation Issued (RNTAI);

5. Typed checks;

6. Duly check payroll registers;

7. Properly filed and photocopied disbursement vouchers with supporting documents and communications, Cash Disbursement Record, Liquidation Report, and Report of Cash Disbursement. 

Applicants should be guided by the following Criteria for Evaluation:

·       Education (E)                                                               25%

·       Training (T)                                                                  10%

·       Experience (E)                                                             25%

·       Written Examination

Initial Qualifying Test                                     10%

Special Exam                                                15%

·       Interview                                                                       10%

·       IPCR or any related Performance Review                      5%

Total                                                             100%

Initial Shortlisting:	Obtain 75% or 45 points of the maximum total score of Education, Training and Experience (ETE)
Final Shortlisting:	Top five (5) or less highest rating but overall rating should not be less than 80%

Qualified applicants should apply online at www.dswd.gov.ph on or before April 11 , 2024:

Kindly fill out the job application form and upload your complete requirements in a combined Portable Document Format (PDF) through this link https://forms.gle/8oA67LaTQHtDgUxA9.

1.Application Letter stating the desired position, item number/code, salary grade and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service;

2.Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS)[1] with recent passport size picture and thumbmark and Work Experience Sheet. You may download these forms thru https://csc.gov.ph/downloads/category/223-csc-form-212-revised-2017-personal-data-sheet;

3.Authenticated or Photocopy of Certificate of Grades for Master’s Degree earned units, if applicable;

4.Authenticated or Photocopy of Transcript of Record and/or Diploma;

5.Certificate/s of relevant trainings and seminars attended, if applicable;

6.Certificate/s of Employment (COE);

Note: For internal applicants except Contract of Service (COS) workers, COE is no longer required.

For DSWD COS workers and external applicants from private sectors, COE signed by the Human Resource Management Officer or authorized representative is required.

7.Valid NBI/Police Clearance or proof of payment i.e. official receipt of the NBI/Police clearance;

8.Authenticated copy of Civil Service Eligibility and/or Valid PRC ID/Integrated Bar of the Philippines (IBP) ID/proof of payment or schedule of appointment for the PRC/IBP renewal license; and 

9.Performance Rating in the last rating period or its equivalent, if applicable.

Note: For internal (including COS workers) and external applicants from public sectors, latest and duly approved Individual Performance Contract Rating (IPCR) is required.

For external applicants from private sectors, Certificate of Performance Rating from the latest employer is required. You may access the form through this link https://drive.google.com/file/d/1t9EyqTanPZBLfjQ9W5AKsNqfFg2ewAXG/view?usp=drive\_link

Note: All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.

Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP. If applying for multiple positions, submit a separate set for each.

Requests for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via e-mail.

**HERE IS THE STEP BY STEP GUIDE IN APPLYING AT DSWD JOB VACANCIES

https://drive.google.com/file/d/1snhMP3j3NSDIxblCg0wDNyUmoDAlucqY/view?usp=share\_link

IMPORTANT REMINDER:

Please fill out the Job Application Form and upload your complete requirements through this link. https://forms.gle/8oA67LaTQHtDgUxA9. 

For strict compliance.