Job Vacancies

PLACE OF EXAMINATION AND INTERVIEW: DSWD CENTRAL OFFICE, IBP ROAD, BATASAN COMPLEX, CONSTITUTION HILLS, QUEZON CITY

NOTE:  QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN A COMBINED PDF FILE FORMAT

We wish to inform you that the Department of Social Welfare and Development (DSWD) Central Office has one (1) vacant Contract of Service (COS) position with details as follows:

Office: Standards Bureau

ADMINISTRATIVE ASSISTANT II

CSC PRESCRIBED QUALIFICATION STANDARDS

PREFERRED QUALIFICATIONS (COMPETENCY-BASED)

JOB DESCRIPTION:

Under general supervision and following detailed rules and procedures, performs the simplest, routine, professional work of attending to clerical/administrative support requirements of the division including finance and procurement related tasks.

Functions and Responsibilities:

1. On Learning and Development Interventions Management

1. Makes the necessary logistical arrangements for the conduct of LDIs (i.e. reservation of venue, requests for equipment, request for use of vehicle, request for meals, etc.)

2. Provides administrative support during the preparatory stage for the conduct of the LDI (i.e. preparation and packaging of activity presentation kits, registration of participants, supplies and materials for the activity, etc.)

3. Acts as the Administrative Support staff during actual conduct of the LDI

4. Assists in the collection of participants outputs/forms after conduct of the LDI

5. Safekeeps training supplies, materials and equipment

2. On Finance and Procurement related tasks

1. Prepares Obligation Requests and Disbursement Vouchers relative to the conduct of LDIs

2. Monitors payment made to learning service providers, resource persons and documenters

3. Prepares Purchase Request forms for the various LDIs of the division

4. Monitors PPMP of the division

3. General

1. Receives and records incoming and outgoing documents/communications

2. Encodes correspondences received in the Electronic Document Tracking Systems (EDTS) and logbook

3. Files/sorts/labels Division’s documents in an orderly and systematic manner, in accordance with relevant agency guidelines on records management and similar business process improvement initiatives

4. Drafts simple routine documents such as transmittal letters, special orders, certificates and other documents as may be required

5. Coordinates with all members of the Division in the performance of administrative support functions

6. Performs other related tasks as may be assigned/required by supervisors

Job Outputs:

1. Purchase Requests

2. Obligation Requests

3. Disbursement Vouchers

4. Monitoring Databases

5. Logistical needs for conduct of LDIs were secured/arranged

6. Sound recording and monitoring of the Division’s incoming and outgoing documents through an appropriate platform, such as the electronic data-tracking management system and/or logbook

7. Systematic Filing of the HRMDS-LDD documents following the prevailing records management guidelines in the agency

8. Simple correspondences

Qualified applicants may apply online at www.dswd.gov.ph and email/attach the following documents in a combined PDF file format on or before March 30, 2024:

Kindly fill out the Job Application Form through this link:https://forms.gle/LyMeNWeCtoENTA727

1. Application Letter stating the desired position, item number/code, salary grade and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service;
2. Duly accomplished Personal Data Sheet (PDS) with recent passport size picture and thumbmark;
3. Duly accomplished Work Experience Sheet;
4. Authenticated or Photocopy of Transcript of Record and/or Diploma;
5. Certificate/s of relevant trainings and seminars attended (if applicable);
6. Certificate/s of Employment;
7. Valid NBI/Police Clearance or proof of payment i.e. official receipt of the NBI/Police clearance
8. Authenticated copy of Civil Service Eligibility and/or Valid PRC ID /proof of payment or schedule of appointment for the PRC renewal license; and
9. Individual Performance Contract Rating (IPCR) in the last rating period or any of its equivalent, if applicable.

Note: All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances.

Walk-in applicants will not be entertained in observance to the new normal.

Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP. If applying for multiple positions, submit a separate set for each.

Requests for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via e-mail.

**Qualified applicants will be notified thru text message and/or email. 

IMPORTANT REMINDER:

Please fill out the Job Application Form and upload your complete requirements through this link:https://forms.gle/LyMeNWeCtoENTA727

Applicants who fail to submit complete requirements through the said GOOGLE FORM within the publication period shall not be considered for the position.

For strict compliance.