Job Vacancies

PLACE OF ASSIGNMENT: DSWD CENTRAL OFFICE

PLACE OF EXAMINATION AND INTERVIEW: DSWD CENTRAL OFFICE, IBP ROAD, BATASAN COMPLEX, CONSTITUTION HILLS, QUEZON CITY
             
NOTE:  QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN A COMBINED PORTABLE DOCUMENT FORMAT (PDF) NOT EXCEEDING 100 MB

We wish to inform you that the Department of Social Welfare and Development Central Office has a one (1) vacant permanent position with details as follows: 

Office: Administrative Service

ADMINISTRATIVE AIDE IV (CLERK II)

Item Number	:	OSEC-DSWDB-ADA4-7-2015
Compensation	:	SG 4 (Php 15,586.00)
Place of Assignment	:	Administrative Service – Office of the Director

CSC PRESCRIBED QUALIFICATION STANDARDS 

Education	:	Completion of two (2) years in college
Training	:	None required
Experience	:	None required
Eligibility	:	Career Service (Sub-Professional)/First Level Eligibility

PREFERRED QUALIFICATIONS (COMPETENCY-BASED) 

Education	:	Completion of at least two (2) years in college
Training	:	Must have at least eight (8) hours of relevant training on Enhanced Document and Transaction Management System (EDTMS), Records Management, and other relevant training pertaining to the job description
Experience	:	One (1) year of relevant experience on Records Management, Clerical, Support, and Logistical Functions.
Eligibility	:	Career Service (Sub-Professional)/First Level Eligibility

JOB DESCRIPTION

Under immediate supervision of the Unit Head of the Administrative Unit of Administrative Service-Office of the Director (AS-OD), performs clerical functions, performs simple but responsible sub-professional or professional work, and does other related works. 

Functions and Responsibilities:

1. Receives, records and endorses incoming and outgoing communications;

2. Types/encodes and files communications, reports, proposals, vouchers, RIS/PR among others;

3. Maintains office records/matrix/tracking of incoming and outgoing documents;

4. Reproduces official communications/documents for dissemination to the other Divisions and Offices;

5. Provide assistance with Performance Management System (PMS) focals on the reproduction, scanning, filing of the Performance Contracts and Individual Development Plan (IDP) of the respective personnel of AS;

6. Interview and screen persons seeking assistance from the Head of Office; and

7. Performs other related tasks that shall be assigned from time to time. 

Job Outputs:

1. EDTMS tracking system;

2.  Letter, Memoranda;

3. Scanned, file and reproduce Performance Contracts and IDP;

4. Organized files and records; and

5. Other communications as may be required.

Additional Competency

1. Computer literate with knowledge on MS Office (word, excel, power point)

2. Writes routine and simple communications, following standards formats, observes correct grammar and structure;

3. Knowledge in EDTMS and DSPMS is an advantage;

4. Creative, articulate and has good presentation skills; and

5. Able to work harmoniously, competently and effectively even under pressure;

6. With positive work attitude.

    Applicants should be guided by the following Criteria for Evaluation:

·       Education (E)                                                     25%

·       Training (T)                                                        10%

·       Experience (E)                                                   25%

·       Written Examination

Initial Qualifying Test                           10%

Special Exam                                      15%

·       Interview                                                             10%

·       IPCR or any related Performance Review           5\%

Total                                                   100%

 

Initial Shortlisting:	Obtain 75% or 45 points of the maximum total score of Education, Training and Experience (ETE)
Final Shortlisting:	Top five (5) or less highest rating but overall rating should not be less than 80%

Qualified applicants should apply online at www.dswd.gov.ph on or before March 16, 2024:

Kindly fill out the job application form and upload your complete requirements in a combined Portable Document Format (PDF) through this link https://forms.gle/e5eCXPbbCJBcfrNk8.

1.Application Letter stating the desired position, item number/code, salary grade and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service;

2.Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS)[1] with recent passport size picture and thumbmark and Work Experience Sheet. You may download these forms thru https://csc.gov.ph/downloads/category/223-csc-form-212-revised-2017-personal-data-sheet;

3.Authenticated or Photocopy of Certificate of Grades for Master’s Degree earned units, if applicable;

4.Authenticated or Photocopy of Transcript of Record and/or Diploma;

5.Certificate/s of relevant trainings and seminars attended, if applicable;

6.Certificate/s of Employment (COE);

Note: For internal applicants except Contract of Service (COS) workers, COE is no longer required.

For DSWD COS workers and external applicants from private sectors, COE signed by the Human Resource Management Officer or authorized representative is required.

7.Valid NBI/Police Clearance or proof of payment i.e. official receipt of the NBI/Police clearance;

8.Authenticated copy of Civil Service Eligibility and/or Valid PRC ID/Integrated Bar of the Philippines (IBP) ID/proof of payment or schedule of appointment for the PRC/IBP renewal license; and 

9.Performance Rating in the last rating period or its equivalent, if applicable.

Note: For internal (including COS workers) and external applicants from public sectors, latest and duly approved Individual Performance Contract Rating (IPCR) is required.

For external applicants from private sectors, Certificate of Performance Rating from the latest employer is required. You may access the form through this link https://drive.google.com/file/d/1t9EyqTanPZBLfjQ9W5AKsNqfFg2ewAXG/view?usp=drive\_link

Note: All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.

Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP. If applying for multiple positions, submit a separate set for each.

Requests for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via e-mail.

**HERE IS THE STEP BY STEP GUIDE IN APPLYING AT DSWD JOB VACANCIES

https://drive.google.com/file/d/1snhMP3j3NSDIxblCg0wDNyUmoDAlucqY/view?usp=share\_link 

IMPORTANT REMINDER:

Please fill out the Job Application Form and upload your complete requirements through this link https://forms.gle/e5eCXPbbCJBcfrNk8.

For strict compliance.