Job Vacancies

PLACE OF ASSIGNMENT: DSWD CENTRAL OFFICE

PLACE OF EXAMINATION AND INTERVIEW: DSWD CENTRAL OFFICE, IBP ROAD, BATASAN COMPLEX, CONSTITUTION HILLS, QUEZON CITY
              
NOTE:  QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN A COMBINED PORTABLE DOCUMENT FORMAT (PDF) NOT EXCEEDING 100 MB 

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We wish to inform you that the Department of Social Welfare and Development Central Office has one (1) vacant contractual position with details as follows:

Office: Financial Management Service

ADMINISTRATIVE ASSISTANT II

Item Number	:	55ADAS2-CONTRACTUAL-PANTAWID-2014
Compensation	:	SG 8 (Php 19,744.00)
Place of Assignment	:	Financial Management Service

CSC PRESCRIBED QUALIFICATION STANDARDS

Education	:	Completion of two (2) years studies in college
Training	:	Four (4) hours of relevant training
Experience	:	One (1) of relevant experience
Eligibility	:	None required

PREFERRED QUALIFICATIONS (COMPETENCY-BASED)

Education	:	Bachelor’s Degree Graduate
Training	:	Four (4) hours of relevant training
Experience	:	One (1) of relevant experience
Eligibility	:	Career Service Sub-Professional, First (1st) Eligibility

JOB DESCRIPTION

Under the supervision of the Administrative Officer (AO) V and AO IV, FMS-OASD, the Administrative Assistant II shall be part of a team as incoming/outgoing of different communication documents from the respective focal and encode to the monitoring system and reviewed prior to the signature of the Director.

Functions and Responsibilities:

1.Receive different communication documents from the respective focal and encode to the monitoring system;

2.Responsible for the delivery and updates on Electronic Document Transaction Management System (EDTMS) for incoming and outgoing documents;

3.Maintenance of files (filing and scanning of documents);

4.Other task/functions as may be assigned by the supervisor; and

5.Provision of additional service as authorized in the exigency of service which shall be compensated accordingly.

Job Outputs:

1.Reviewed, received, encoded and endorsed to concerned staff the different communication documents and other financial documents for processing;

2.Tracked documents through Electronic Data Tracking Management System and coordinated with other offices on various concerns and follow ups;

3.Scanned and Filed OASD Communications; and

4.Performed other task/functions as may be assigned by the supervisor.

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Applicants should be guided by the following Criteria for Evaluation:

·        Education (E)                                                                                25%

·        Training (T)                                                                                   10%

·        Experience (E)                                                                              25%

·        Written Examination

IQT                                                                                10%

Special Exam                                                                10%

·        Interview                                                                                      15%

·        IPCR or any related Performance Assessment/Review               5%

Total                                                                              100%

    

Initial Shortlisting:	Obtain 75% of the Education, Training and Experience (ETE)
Final Shortlisting:	Top five (5) highest rating but overall rating should not be less than 80%

 

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Qualified applicants should apply online at www.dswd.gov.ph on or before February 29, 2024:

Kindly fill out the job application form and upload your complete requirements in a combined Portable Document Format (PDF) through this link https://forms.gle/aE4pkL4mTZ5hJNT39

1.Application Letter stating the desired position, item number/code, salary grade and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service;

2.Duly accomplished, subscribed and sworn Personal Data Sheet (PDS)[1] with recent passport size picture and thumbmark and Work Experience Sheet. You may download these forms thru https://csc.gov.ph/downloads/category/223-csc-form-212-revised-2017-personal-data-sheet;

3.Authenticated or Photocopy of Certificate of Grades for Master’s Degree earned units, if applicable;

4.Authenticated or Photocopy of Transcript of Record and/or Diploma;

5.Certificate/s of relevant trainings and seminars attended, if applicable;

6.Certificate/s of Employment (COE);

Note: For internal applicants except Contract of Service (COS) workers, COE is no longer required.

 

For DSWD COS workers and external applicants from private sectors, COE signed by the Human Resource Management Officer or authorized representative is required.

 

7.Valid NBI/Police Clearance or proof of payment i.e. official receipt of the NBI/Police clearance;

8.Authenticated copy of Civil Service Eligibility and/or Valid PRC ID/Integrated Bar of the Philippines (IBP) ID/proof of payment or schedule of appointment for the PRC/IBP renewal license; and 

9.Performance Rating in the last rating period or its equivalent, if applicable.

 

Note: For internal (including COS workers) and external applicants from public sectors, latest and duly approved Individual Performance Contract Rating (IPCR) is required.

 

For external applicants from private sectors, Certificate of Performance Rating from the latest employer is required. You may access the form through this link https://drive.google.com/file/d/1t9EyqTanPZBLfjQ9W5AKsNqfFg2ewAXG/view?usp=drive\_link

 

Note: All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.

Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP. If applying for multiple positions, submit a separate set for each.

Requests for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via e-mail.

 

**HERE IS THE STEP BY STEP GUIDE IN APPLYING AT DSWD JOB VACANCIES

https://drive.google.com/file/d/1snhMP3j3NSDIxblCg0wDNyUmoDAlucqY/view?usp=share\_link 

IMPORTANT REMINDER:

Please fill out the Job Application Form and upload your complete requirements through this link https://forms.gle/aE4pkL4mTZ5hJNT39

For strict compliance.