Job Vacancies

PLACE OF ASSIGNMENT: DSWD CENTRAL OFFICE

PLACE OF EXAMINATION AND INTERVIEW: DSWD CENTRAL OFFICE, IBP ROAD, BATASAN COMPLEX, CONSTITUTION HILLS, QUEZON CITY
              
NOTE:  QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN A COMBINED PORTABLE DOCUMENT FORMAT (PDF) NOT EXCEEDING 100 MB

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We wish to inform you that the Department of Social Welfare and Development Central Office has one (1) vacant permanent position with details as follows: 

Office: Policy Development and Planning Bureau

 

ADMINISTRATIVE ASSISTANT II (CLERK IV)

 

Item Number	:	OSEC-DSWDB-ADAS2-27-2015
Compensation	:	SG 8 (Php 19,744.00)
Place of Assignment	:	Policy Development and Planning Bureau

                  

CSC PRESCRIBED QUALIFICATION STANDARDS

Education	:	Completion of two (2) year studies in college
Training	:	Four (4) hours of relevant training
Experience	:	One (1) year of relevant experience
Eligibility	:	Career Service Sub-Professional/First (1st) Level Eligibility

PREFERRED QUALIFICATION STANDARDS

Education	:	Completion of two (2) year studies in college
Training	:	At least eight (8) hours of relevant training
Experience	:	At least one (1) year of relevant experience in secretarial and clerical functions, records management and has excellent computer skills
Eligibility	:	Career Service Sub-Professional/First (1st) Level Eligibility

JOB DESCRIPTION

Under general supervision, performs secretarial and clerical functions for the Director and does related work. Organizes the day-to-day operation of the Bureau to ensure the provision of high quality administrative support. Manage the schedule to enhance effective time management and coordinates activities, prioritizes appointment and reschedule when necessary. Manages, prioritizes, screens, and monitors the Bureau's correspondence, including emails, calls, post and fax to ensure they are dealt with appropriately.

Functions and Responsibilities:

1.Records and monitors/tracks all incoming and outgoing documents;

2.Encodes confidential correspondence, reports and other documents;

3.Maintains and updates official files of the Division/Bureau;

4.Organize all schedules and reminders of the assigned division and prepare meeting folders;

5.Coordinates with other Bureaus/Officers in terms of meetings;

6.Conducts initial interview and screen persons seeking assistance from the Bureau;

7.Performs administrative functions for the assigned Division

 

Job Outputs:

1.Improved Document Tracking System of the Bureau both incoming and outgoing;

2.Updated list of Division activities/meetings;

3.Files confidential and regular correspondences such as reports and other documents with proper labeling for easy retrieval;

4.Feedback Reports;

5.Document Monitoring/Tracking Reports;

6.Accomplishment Reports; and

7.Coordination with other divisions and/or Bureaus on scheduled meetings.

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Applicants should be guided by the following Criteria for Evaluation:

●       Education (E)                                                                              25%

●       Training (T)                                                                                 10%

●       Experience (E)                                                                            25%

●       Written Examination 

Initial Qualifying Test                                                       5%

Special Exam(Technical)                                               20%

●       Interview                                                                                      10%

●       IPCR or any related Performance Assessment/Review               5%

Total                                                                            100%

    

Initial Shortlisting:	Obtain 75% or 45 points of the Education, Training and Experience (ETE)
Second Shortlisting:	Top five (5) highest rating but overall rating should not be less than 80%

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Qualified applicants should apply online at www.dswd.gov.ph on or before February 18, 2024: 

Kindly fill out the job application form and upload your complete requirements in a combined Portable Document Format (PDF) through this link https://forms.gle/grX5kDDL3cEFZm2K6

1.Application Letter stating the desired position, item number/code, salary grade and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service;

2.Duly accomplished, subscribed and sworn Personal Data Sheet (PDS)[1] with recent passport size picture and thumbmark and Work Experience Sheet. You may download these forms thru https://csc.gov.ph/downloads/category/223-csc-form-212-revised-2017-personal-data-sheet

3.Authenticated or Photocopy of Certificate of Grades for Master’s Degree earned units, if applicable;

4.Authenticated or Photocopy of Transcript of Record and/or Diploma;

5.Certificate/s of relevant trainings and seminars attended, if applicable;

6.Certificate/s of Employment (COE);

Note: For internal applicants except Contract of Service (COS) workers, COE is no longer required.

 

For DSWD COS workers and external applicants from private sectors, COE signed by the Human Resource Management Officer or authorized representative is required.

 

7.Valid NBI/Police Clearance or proof of payment i.e. official receipt of the NBI/Police clearance;

8.Authenticated copy of Civil Service Eligibility and/or Valid PRC ID/Integrated Bar of the Philippines (IBP) ID/proof of payment or schedule of appointment for the PRC/IBP renewal license; and 

9.Performance Rating in the last rating period or its equivalent, if applicable.

 

Note: For internal (including COS workers) and external applicants from public sectors, latest and duly approved Individual Performance Contract Rating (IPCR) is required.

 

For external applicants from private sectors, Certificate of Performance Rating from the latest employer is required. You may access the form through this link

https://drive.google.com/file/d/1t9EyqTanPZBLfjQ9W5AKsNqfFg2ewAXG/view?usp=drive\_link

Note: All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.

Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP. If applying for multiple positions, submit a separate set for each.

 

Requests for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via e-mail.

 

**HERE IS THE STEP BY STEP GUIDE IN APPLYING AT DSWD JOB VACANCIES

https://drive.google.com/file/d/1snhMP3j3NSDIxblCg0wDNyUmoDAlucqY/view?usp=share\_link

IMPORTANT REMINDER:

Please fill out the Job Application Form and upload your complete requirements through this link https://forms.gle/grX5kDDL3cEFZm2K6.

For strict compliance.