Job Summary
2023-11-17 15:23:50
Field Office VII, Philippines, Southeast Asia
Completion of two years studies in College
None Required
None Required
Career Service (Sub-professional)/First Level Eligibility
Regular
1
SG 4 (15,586.00)
ADMINISTRATIVE AIDE IV (CLERK II)
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Job Description
ADMINISTRATIVE AIDE IV (CLERK II)
Division/Program : Office of the Assistant Regional Director for Administration
Salary Grade : SG 4 (15,586.00)
Place of Assignment : Field Office VII, Cebu City
Item Number : OSEC-DSWDB-ADA4-739-2004
No. of Slots Available : One (1)
CSC Minimum Qualification Standards:
Education : Completion of two years studies in college
Training : None Required
Experience : None Required
Eligibility : Career Service (Sub-professional) / 1st Level Eligibility
Preferred Qualification Standards:
Education : Completion of two-year studies in college preferably in
Office / Business / Secretarial Administration, Computer
Science or Management
Training : None Required
Experience : At least 1 year relevant experience doing
administrative/clerical functions
JOB DESCRIPTION
Receives incoming documents for the division
Facilitate outgoing of signed/commented documents.
Sorts, classifies and distributes documents to concerned staff/division/office for appropriate action;
Faxes, scans and/or email copies of documents and office communications to different division/section/unit offices for their information and appropriate action;
Files, stores and retrieves copies of memorandum, guidelines and other centralized documents of the division to ensure that there are available sources which can serve as references for staff/basis for actions, etc.
Types different correspondences as needed.
Updates and maintains the filing system of the division.
Answers phone calls, assists visitors/clients of the division and refers their queries to concerned staff/division/section/unit;
Attends to all administrative requirements of the division (request for venue, meals, invitations; photocopying and packaging of materials/documents; equipment to be used) for the conduct of activities/meeting of the division, as needed;
Compliance to the directives from ARDA and/or other higher officials.
Performs other tasks as may be delegated.
Initial Shortlisting: Obtain 75\% of the maximum total score on ETE
Final Shortlisting: Top five highest rating but overall rating should not be less than 80 \%
This office highly encourages interested and qualified applicants including persons with disability (PWD), members of indigenous communities and those from any sexual orientation and gender identities (SOGI) for there shall be no discrimination in the selection of employees on account of gender, sexual orientation, civil status, disability, religion, ethnicity, or political affiliation. Also, this office prefers those non-smoker applicants.
Interested and qualified applicants must fill out and attach the complete scanned copies of the following documents through the following link on or before NOVEMBER 25, 2023:
ADMINISTRATIVE AIDE IV (CLERK II) Under OARDA: https://forms.gle/WGNP37iaAP5FUrSP8
Documents:
Application Letter addressed to Dir. SHALAINE MARIE S. LUCERO, CESO IV, Regional Director of DSWD Field Office VII (specifying the position applied for and its date of publication);
Duly accomplished Personal Data Sheet with passport sized picture and signature and Work Experience Sheet;
Copy of authenticated civil service eligibility/Professional License;
Copy of Transcript of Records and/or Diploma;
Copy of relevant trainings and seminars attended;
Copy of performance rating in the last rating period (for government employees) or its equivalent for external applicants (if applicable).
Note: Requests for extension of submission and application with incomplete documents will not be screened.
You can also send it to recruitment.fo7@dswd.gov.ph. For inquiries, please call Mr. JERLOYD R. SUELLO of the Human Resource Management and Development Division at telephone numbers 412-9908 / 233-0261 local 17121.
Thank you.