Job Vacancies

PLACE OF ASSIGNMENT: DSWD CENTRAL OFFICE

PLACE OF EXAMINATION AND INTERVIEW: DSWD CENTRAL OFFICE, IBP ROAD, BATASAN COMPLEX, CONSTITUTION HILLS, QUEZON CITY
               
NOTE:  QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN A COMBINED PORTABLE DOCUMENT FORMAT (PDF) NOT EXCEEDING 100 MB 

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We wish to inform you that the Department of Social Welfare and Development Central Office has one (1) vacant permanent position with details as follows:

 

ADMINISTRATIVE ASSISTANT I

Item Number	:	OSEC-DSWDB-ADAS1-27-2015
Compensation	:	SG 7 (Php 18,620.00)
Place of Assignment	:	Administrative Service – Property Supply and Asset Management Division

              

CSC PRESCRIBED QUALIFICATION STANDARDS

Education	:	Completion of two (2) years studies in college
Training	:	None required
Experience	:	None required
Eligibility	:	Career Service Sub-Professional)/First Level Eligibility

 

PREFERRED QUALIFICATIONS (COMPETENCY-BASED)

Education	:	Completion of two (2) years studies in college
Training	:	Eight (8) hours of relevant training
Experience	:	One (1) year of relevant experience
Eligibility	:	Career Service Sub-Professional)/First Level Eligibility

JOB DESCRIPTION

Under immediate supervision, performs administrative support and clerical functions. 

Functions and Responsibilities

Administrative Support and Clerical Functions

1.Records all incoming and outgoing communication;

2.Types confidential correspondence, reports and other documents;

3.Maintains and update official files;

4.Answer and make telephone calls;

5.Interviews and screen persons seeking assistance from the Head Office; and

6.Performs other related tasks that shall be assigned from time to time.

Property Management

1.Assist in the conduct of physical inventory of supplies and properties;

2.Update property records in PREMIS;

3.Encodes and files communications related to the functions of his/her section;

4.Assists in the delivery of service of the section.

Job Outputs:

1.Letters/Memoranda/Notice of Meetings;

2.Updated Data Tracking System;

3.Organized files/records; and

4.Other reports as may be required. 

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Applicants should be guided by the following Criteria for Evaluation:

●         Education (E)                                                                      25%

●         Training (T)                                                                         10%

●         Experience (E)                                                                    25%

●         Written Examination   

IQT                                                                         10%

Special Exam                                                         15%

●         Interview                                                                              10%

●         IPCR or any related Performance Assessment/Review       5%

Total                                                                     100%

 

Initial Shortlisting:	Obtain 75% of the minimum total score of Education, Training and Experience (ETE)  Maximum Total Score of ETE only - 60% 75% of 60 = 45%
Second Shortlisting:	Top five (5) highest rating but overall rating should not be less than 80%  If two (2) or more vacant positions with the same title and salary grade are published at the same time, and there is only one (1) longlist applicants provided by HRMDS, additional two (2) applicants for every regular position will be added to the top five (5) highest rating. However, all the additional shortlisted positions should meet the 80% cut off.   Consists of ETE, IQT, Special Examination, Competency-Based Interview and Performance Rating.

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Qualified applicants should apply online at www.dswd.gov.ph on or before October 12, 2023:

Kindly fill out the job application form and upload your complete requirements in a combined Portable Document Format (PDF) through this link https://forms.gle/cJwDvi6CJMG42s9f8

1. Application Letter stating the desired position, item number/code, salary grade and office/bureau/service/unit addressed to Ms. Jennifer M. Rizo, Officer-In-Charge of Human Resource Management and Development Service;

2. Duly accomplished, subscribed and sworn Personal Data Sheet (PDS) with recent passport size picture and thumbmark and Work Experience Sheet. You may download these forms thru https://csc.gov.ph/downloads/category/223-csc-form-212-revised-2017-personal-data-sheet;

4. Authenticated or photocopy of Transcript of Record and/or Diploma;

5. Authenticated or photocopy of Certificate of Grades for Master’s Degree earned units, if applicable;

6. Certificate/s of relevant trainings and seminars attended, if applicable;

7. Certificate/s of Employment;

8. Valid NBI/Police Clearance or proof of payment i.e. official receipt of the NBI clearance;

9. Authenticated copy of Civil Service Eligibility and/or Valid PRC ID /proof of payment or schedule of appointment for the PRC renewal license; and

10. Performance Rating in the last rating period or any of its equivalent, if applicable. 

Note: All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.

Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP. If applying for multiple positions, submit a separate set for each.

Requests for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via e-mail.

IMPORTANT REMINDER:

Please fill out the Job Application Form and upload your complete requirements through this link https://forms.gle/cJwDvi6CJMG42s9f8

For strict compliance.