Job Vacancies

PLACE OF ASSIGNMENT: DSWD CENTRAL OFFICE

PLACE OF EXAMINATION AND INTERVIEW: DSWD CENTRAL OFFICE, IBP ROAD, BATASAN COMPLEX, CONSTITUTION HILLS, QUEZON CITY
              
NOTE:  QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN A COMBINED PORTABLE DOCUMENT FORMAT (PDF) NOT EXCEEDING 100 MB

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We wish to inform you that the Department of Social Welfare and Development Central Office has one (1) vacant permanent position with details as follows:

 

ADMINISTRATIVE OFFICER II (REPUBLICATION)

Item Number	:	OSEC-DSWDB-ADOF2-136-2004
Compensation	:	SG 11 (Php 27,000.00)
Place of Assignment	:	Administrative Service

                           

CSC PRESCRIBED QUALIFICATION STANDARDS

Education	:	Bachelor’s degree relevant to the job
Training	:	None required
Experience	:	None required
Eligibility	:	Career Service (Professional)/Second (2nd) Level Eligibility

PREFERRED QUALIFICATIONS (COMPETENCY-BASED)

Education	:	Bachelor’s degree relevant to the job
Training	:	Four (4) hours of relevant training
Experience	:	One (1) year of relevant experience
Eligibility	:	Career Service (Professional) / Second (2nd) Level Eligibility

JOB DESCRIPTION 

Under immediate supervision, acts as the system administrator in facilitating the provision of communication load to all qualified officials and employees of the DSWD – Central Office; facilitates the payment of the communication load to all requirements of all Offices, Bureaus and Services; prepares monthly reports on the communication load issued; prepares draft memoranda/communications and project  proposals/terms of reference re: communication load allocation; prepares monthly summary of payments.

Functions and Responsibilities

1.Acts as the System Administrator of the E-Load System; responsible for the management and administration of the System to facilitate the provision/issuance of communication load requirements to all qualified officials and employees of the DSWD Central Office, based on existing guidelines;

2.Reviews all Distribution List/s submitted by the Offices, Bureaus and Services prior to approval and provision/issuance of the communication load;

3.Prepares memorandum/communications, project proposals and terms of reference relative to the implementation of the guidelines on allocations for DSWD personnel for mobile communications and data services;

4.Assists the Section Head in recommending policies and guidelines to address gaps and risks relative to the implementation of the DSWD QMS 9001:2015;

5.Sends advice of payments/proof of payments and details to telecommunication service provider/s;

6.Prepares monthly summary reports on communication load as supporting documents to facilitate the payment of the communication load issued to all qualified officials and employees based on existing guidelines;

7.Attends/facilitates requests for communication load from different offices, bureaus and services within the Central Office;

8.Provides technical assistance to different offices within the Central Office re: provision of communication load;

9.Coordinates with the telecommunication service providers through e-mails/telephone calls re: monthly communication load requirements and monthly payments; and

10.Performs other tasks and designations as may be assigned.

Job Output:

1.Monthly report on the communication load issued/provided;

2.Summary of Payments/Disbursement Report;

3.Communications/Memorandum prepared;

4.DSWD QMS 9001:2015 Requirements;

5.Proof of Payments; and

6.Project Proposals/Terms of Reference. 

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Applicants should be guided by the following Criteria for Evaluation:

●       Education (E)                                                                       25%

●       Training (T)                                                                          10%

●       Experience (E)                                                                     25%

●       Written Examination   

IQT                                                                        10%

Special Exam                                                        15%

●       Interview                                                                              10%

●       IPCR or any related Performance Assessment/Review       5%

Total                                                                     100%

 

Initial Shortlisting:

Obtain 75% of the minimum total score of Education, Training and Experience (ETE)  Maximum Total Score of ETE only - 60% 75% of 60 = 45%

Second Shortlisting:

Top five (5) highest rating but overall rating should not be less than 80%   If two (2) or more vacant positions with the same title and salary grade are published at the same time, and there is only one (1) longlist applicants provided by HRMDS, additional two (2) applicants for every regular position will be added to the top five (5) highest rating. However, all the additional shortlisted positions should meet the 80% cut off.   Consists of ETE, IQT, Special Examination, Competency-Based Interview and Performance Rating.

Qualified applicants should apply online at www.dswd.gov.ph on or before October 12, 2023:

Kindly fill out the job application form and upload your complete requirements in a combined Portable Document Format (PDF) through this link https://forms.gle/Qq8BKknURuxYL6B1A 

1. Application Letter stating the desired position, item number/code, salary grade and office/bureau/service/unit addressed to Ms. Jennifer M. Rizo, Officer-In-Charge of Human Resource Management and Development Service;

2. Duly accomplished, subscribed and sworn Personal Data Sheet (PDS) with recent passport size picture and thumbmark and Work Experience Sheet. You may download these forms thru https://csc.gov.ph/downloads/category/223-csc-form-212-revised-2017-personal-data-sheet;

4. Authenticated or photocopy of Transcript of Record and/or Diploma;

5. Authenticated or photocopy of Certificate of Grades for Master’s Degree earned units, if applicable;

6. Certificate/s of relevant trainings and seminars attended, if applicable;

7. Certificate/s of Employment;

8. Valid NBI/Police Clearance or proof of payment i.e. official receipt of the NBI clearance;

9. Authenticated copy of Civil Service Eligibility and/or Valid PRC ID /proof of payment or schedule of appointment for the PRC renewal license; and

10. Performance Rating in the last rating period or any of its equivalent, if applicable. 

Note: All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.

Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP. If applying for multiple positions, submit a separate set for each.

Requests for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via e-mail.

IMPORTANT REMINDER:

Please fill out the Job Application Form and upload your complete requirements through this link https://forms.gle/Qq8BKknURuxYL6B1A.

For strict compliance.