Job Vacancies

PLACE OF ASSIGNMENT: DSWD CENTRAL OFFICE

PLACE OF EXAMINATION AND INTERVIEW: DSWD CENTRAL OFFICE, IBP ROAD, BATASAN COMPLEX, CONSTITUTION HILLS, QUEZON CITY
              
NOTE:  QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN A COMBINED PORTABLE DOCUMENT FORMAT (PDF) NOT EXCEEDING 100 MB 

---

We wish to inform you that the Department of Social Welfare and Development Central Office has one (1) vacant permanent position with details as follows:

ADMINISTRATIVE ASSISTANT I (COMPUTER OPERATOR I)

(Subject to validation of the promotional appointment of the former incumbent) 

Item Numbers	:	OSEC-DSWDB-ADAS1-23-2015
Compensation	:	SG 7 (Php 18,620.00)
Place of Assignment	:	Human Resource Management and Development Service - Human Resource Welfare Division

 

ADMINISTRATIVE ASSISTANT I (COMPUTER OPERATOR I)

(Subject to validation of promotional appointment of the former incumbent)

Item Number	:	OSEC-DSWDB-ADAS1-23-2015
Compensation	:	SG 7 (Php 18,620.00)
Place of Assignment	:	Human Resource Management and Development Service – Human Resource Welfare Division

CSC PRESCRIBED QUALIFICATION STANDARDS

Education	:	Completion of two (2) years studies in College
Training	:	None required
Experience	:	None required
Eligibility	:	Career Service (Sub-Professional)/First Level Eligibility/Civil Service Commission (CSC) Memorandum Circular No. 10, S. 2013 (Data Encoder Eligibility)

PREFERRED QUALIFICATIONS (COMPETENCY-BASED)

Education	:	Graduate of Bachelor’s degree preferably Office Administration, Business Management and other relevant course
Training	:	At least four (4) hours of those relating to the duties and responsibilities (e.g. gen. HR, on employee welfare. Employee support, etc.)
Experience	:	At last six (6) months of those relating to the duties and responsibilities (e.g. gen. HR, on employee welfare. Employee support, etc.)
Eligibility	:	Career Service (Sub-Professional)/First Level Eligibility

JOB DESCRIPTION

Under immediate supervision, performs secretarial and clerical functions for the Service Director; and does other related work.

Functions and Responsibilities:

Provides general administrative and logistical support relative to the division's activities such as but not limited to the following:

 

1.Facilitates requests for venue, food and transportation;

2.Prepares supplies/materials as needed for the activities;

3.Encodes, reproduces, and scans handouts, attendance sheets, certificates, etc.

4.Performs clerical and administrative functions with fiduciary obligations such as but not limited to:

a.Preparation of Obligation Requests, Disbursement Vouchers, etc.

b.Preparation of procurement requests, PPMP, etc.

c.Monitoring of division balances/payments.

5.Focal for 7s and housekeeping functions in relation to ISO 9001:2015 certification;

6.Assists in the maintenance of ICT equipment of the Division;

7.Drafts simple routine documents such as transmittal letters, special orders, certificates, vouchers, and other documents as may be required;

8.Handles records management of the office/division/unit; tracks documents and office communications in the Data Tracking System and other similar means;

9.Maintains availability, dispenses and keeps an inventory of the division's supplies; and

10.Performs other tasks as may be assigned or required by the supervisor. 

---

Applicants should be guided by the following Criteria for Evaluation:

●       Education (E)                                                                               25%

●       Training (T)                                                                                  10%

●       Experience (E)                                                                             25%

●       Written Examination   

IQT                                                                                10%

Special Exam                                                                15%

●       Interview                                                                                      10%

●       Performance Rating                                                                     5%

Total                                                                             100%

 

Initial Shortlisting:	Obtain 75% of the total score of Education, Training and Experience (ETE)
Second Shortlisting:	Top five (5) highest rating but overall rating should not be less than 80%

 

---

Qualified applicants should apply online at www.dswd.gov.ph on or before October 9, 2023:

Kindly fill out the job application form and upload your complete requirements in a combined Portable Document Format (PDF) through this link https://forms.gle/NykPBzrTPjitTb7n7

1. Application Letter stating the desired position, item number/code, salary grade and office/bureau/service/unit addressed to Ms. Jennifer M. Rizo, Officer-In-Charge of Human Resource Management and Development Service;

2. Duly accomplished, subscribed and sworn Personal Data Sheet (PDS) with recent passport size picture and thumbmark and Work Experience Sheet. You may download these forms thru https://csc.gov.ph/downloads/category/223-csc-form-212-revised-2017-personal-data-sheet;

4. Authenticated or photocopy of Transcript of Record and/or Diploma;

5. Authenticated or photocopy of Certificate of Grades for Master’s Degree earned units, if applicable;

6. Certificate/s of relevant trainings and seminars attended, if applicable;

7. Certificate/s of Employment;

8. Valid NBI/Police Clearance or proof of payment i.e. official receipt of the NBI clearance;

9. Authenticated copy of Civil Service Eligibility and/or Valid PRC ID /proof of payment or schedule of appointment for the PRC renewal license; and

10. Performance Rating in the last rating period or any of its equivalent, if applicable.

Note: All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.

Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP. If applying for multiple positions, submit a separate set for each.

Requests for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via e-mail. 

IMPORTANT REMINDER:

Please fill out the Job Application Form and upload your complete requirements through this link https://forms.gle/NykPBzrTPjitTb7n7

For strict compliance.