Job Vacancies

PLACE OF ASSIGNMENT: DSWD CENTRAL OFFICE

PLACE OF EXAMINATION AND INTERVIEW: DSWD CENTRAL OFFICE, IBP ROAD, BATASAN COMPLEX, CONSTITUTION HILLS, QUEZON CITY
              
NOTE:  QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN A COMBINED PORTABLE DOCUMENT FORMAT (PDF) NOT EXCEEDING 100 MB

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We wish to inform you that the Department of Social Welfare and Development Central Office has one (1) vacant permanent position with details as follows: 

Office: Office of the Assistant Secretary for Inclusive - Sustainable Peace and Special Concerns

ADMINISTRATIVE AIDE VI (CLERK III)

Item Number	:	OSEC-DSWDB-ADA6-16-2018
Compensation	:	SG 6 (Php 17,553.00)
Place of Assignment	:	Office of the Assistant Secretary for Inclusive - Sustainable Peace and Special Concerns

CSC PRESCRIBED QUALIFICATION STANDARDS

Education	:	Completion of two (2) year studies in college
Training	:	None required
Experience	:	None required
Eligibility	:	Career Service Sub-Professional/ First Level Eligibility

PREFERRED QUALIFICATIONS (COMPETENCY-BASED)

Education	:	Completion of two (2) year studies in college
Training	:	Four (4) hours relevant training
Experience	:	One (1) year relevant experience
Eligibility	:	Career Service Sub-Professional/ First Level Eligibility

ADDITIONAL COMPETENCIES

-Computer literate with knowledge in MS Office (Word, Excel, PowerPoint, etc.)

-Knowledge in Records Management

-Good written and oral communication skills

-Good interpersonal skills, competent and with initiative

JOB DESCRIPTION

Under general supervision, performs highly skilled and responsible clerical functions and does other related work.

Functions and Responsibilities:

1.Performs clerical work such as encoding, recording, filing and other clerical tasks;

2.Receives and releases documents of the office;

3.Performs HR and finance-related tasks such as preparation of travel orders, reimbursement of TE and other claims;

4.Act as the records officer of the office and as such, maintain and keeps updated office files and inventory of records;

5.Answers and makes phone calls;

6.Provide staff support to the Assistant Secretary and during office meetings;

7.Assists persons seeking assistance for the office;

8.Acts as alternate focal staff for procurement, property and air transportation reservation; and

9.Performs other related tasks that may be assigned from time to time

Job Outputs:

1.Efficient document handling;

2.Organized files of DTS print outs;

3.Updated and organized office files and inventory of records;

4.HR and finance-related documents; and 

5.Other reports may be required. 

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Applicants should be guided by the following Criteria for Evaluation:

·        Education (E)                                                                               25%

·        Training (T)                                                                                  10%

·        Experience (E)                                                                             25%

·        Written Examination  

IQT                                                                                 10%

Technical/Special Exam                                                 15%

                              ·     Interview                                                                                         10%

·        IPCR or any related Performance Assessment/Review               5%

Total                                                                           100%

    

Initial Shortlisting:	Obtain 75% or 45 points of the total score of Education, Training and Experience (ETE)
Second Shortlisting:	Top five (5) highest rating but overall rating should not be less than 80%

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Qualified applicants should apply online at www.dswd.gov.ph on or before October 1, 2023:

Kindly fill out the job application form and upload your complete requirements in a combined Portable Document Format (PDF) file through this link https://forms.gle/ssyoN4UeeeMjy22V7

1. Application Letter stating the desired position, item number/code, salary grade and office/bureau/service/unit addressed to Ms. Jennifer M. Rizo, Officer-In-Charge of Human Resource Management and Development Service;

2. Duly accomplished Personal Data Sheet (PDS) with recent passport size picture and thumbmark ;

3. Duly accomplished Work Experience Sheet;

4. Authenticated or photocopy of Transcript of Record and/or Diploma;

5. Certificate/s of relevant trainings and seminars attended (if applicable);

7. Certificate/s of Employment;

6. Valid NBI/Police Clearance or proof of payment i.e. official receipt of the NBI clearance;

7. Authenticated copy of Civil Service Eligibility and/or Valid PRC ID /proof of payment or schedule of appointment for the PRC renewal license; and

8. Performance Rating (IPCR) in the last rating period or any of its equivalent, if applicable.

 

Note: All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances.

Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP. If applying for multiple positions, submit a separate set for each.

Requests for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via e-mail.

IMPORTANT REMINDER:

Please fill out the Job Application Form and upload your complete requirements through this link  https://forms.gle/ssyoN4UeeeMjy22V7.

For strict compliance.