Job Vacancies

PLACE OF ASSIGNMENT: DSWD CENTRAL OFFICE

PLACE OF EXAMINATION AND INTERVIEW: DSWD CENTRAL OFFICE, IBP ROAD, BATASAN COMPLEX, CONSTITUTION HILLS, QUEZON CITY
              
NOTE:  QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN A COMBINED PORTABLE DOCUMENT FORMAT (PDF) NOT EXCEEDING 100 MB 

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We wish to inform you that the Department of Social Welfare and Development Central Office has one (1) vacant permanent position with details as follows:

ADMINISTRATIVE ASSISTANT II (CLERK IV)

Item Number	:	OSEC-DSWDB-ADAS2-10-2016
Compensation	:	SG 8 (Php 19,744.00)
Place of Assignment	:	National Resource and Logistics Management Bureau – Pasay City

CSC PRESCRIBED QUALIFICATION STANDARDS

Education	:	Completion of two-year studies in College
Training	:	Four (4) hours of relevant training
Experience	:	One (1) year of relevant experience
Eligibility	:	Career Service Sub-Professional/ First Level Eligibility

PREFERRED QUALIFICATIONS (COMPETENCY-BASED)

Education	:	College graduate (Office Administration, Business Management or any related course)
Training	:	Four (4) hours of relevant training
Experience	:	One (1) year of relevant experience
Eligibility	:	Career Service Sub-Professional/ First Level Eligibility

ADDITIONAL COMPETENCY

1.Computer literate with knowledge on MS Office (Word, Powerpoint, Excel, ect.)

2.With knowledge on basic accounting

3.Knowledge on Records Management

4.Good written and oral communication skills

5.Able to work harmoniously, competently, and effectively even under pressure. Willing to work long hours, even on weekends and holidays especially during disaster response operations.

JOB DESCRIPTION

Under immediate supervision, performs secretarial, administrative support and clerical functions for their division/section; and does other related works.

Functions and Responsibilities:

1.Performs secretarial functions for the Director

2.Facilitates pertinent papers from the divisions to be reviewed and approved by the Director;

3.Route and distribute papers from NRLMB to the Central Office and all incoming mails and email;

4.Tracks, checks, and ensures completeness and appropriateness of attachments and documents (incoming and outgoing);

5.Prepares and files incoming and outgoing communications and monitor submission of reports and other documents required by the office.

6.Manages the Director’s working schedule, meetings, workshops, conferences, etc;

7.Prepares presentations, talking points and speeches;

8.Maintain file in confidential nature;

9.Facilitates receipts and timely responses of all communications for action of the Bureau Director;

10.Assists in the general functions of the Office of the Director;

11.Records in the data tracking system and releases outgoing documents to concerned OBSUs;

12.Submits reports, regular or special operations, as required; and

13.Perform other tasks that may be assigned by the Director.

Job Outputs:

1.Letters / Memoranda

2.Drafts reports

3.Drafts presentations

4.Drafts speeches / talking points

5.Organized files / records

6.Other reports as may be required

 

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Applicants should be guided by the following Criteria for Evaluation:

●       Education (E)                                                                          25%

●       Training (T)                                                                             10%

●       Experience (E)                                                                        25%

●       Written Examination   

IQT                                                                           10%

Special Exam                                                           15%

●       Interview                                                                                 10%

●       IPCR or any related Performance Assessment/Review          5%

Total                                                                      100%

 

Initial Shortlisting:	Obtain 75% or 45 points of the total score of Education, Training and Experience (ETE);
Second Shortlisting:	Top five (5) highest rating but overall rating should not be less than 80%

 

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Qualified applicants should apply online at www.dswd.gov.ph on or before September 23, 2023:

Kindly fill out the job application form and upload your complete requirements in a combined Portable Document Format (PDF) file through this link https://forms.gle/aVnCc7g5dzXSvwzG8

1. Application Letter stating the desired position, item number/code, salary grade and office/bureau/service/unit addressed to Ms. Jennifer M. Rizo, Officer-In-Charge of Human Resource Management and Development Service;

2. Duly accomplished Personal Data Sheet (PDS) with recent passport size picture and thumbmark ;

3. Duly accomplished Work Experience Sheet;

4. Authenticated or photocopy of Transcript of Record and/or Diploma;

5. Certificate/s of relevant trainings and seminars attended (if applicable);

6. Certificate/s of Employment;

7. Valid NBI/Police Clearance or proof of payment i.e. official receipt of the NBI clearance;

8. Authenticated copy of Civil Service Eligibility and/or Valid PRC ID /proof of payment or schedule of appointment for the PRC renewal license; and

9. Performance Rating (IPCR) in the last rating period or any of its equivalent, if applicable.

 

Note: All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.

Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP. If applying for multiple positions, submit a separate set for each.

Requests for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via e-mail.

IMPORTANT REMINDER: 

Please fill out the Job Application Form and upload your complete requirements through this link https://forms.gle/aVnCc7g5dzXSvwzG8.

For strict compliance.