Job Vacancies

PLACE OF ASSIGNMENT: DSWD CENTRAL OFFICE

PLACE OF EXAMINATION AND INTERVIEW: DSWD CENTRAL OFFICE, IBP ROAD, BATASAN COMPLEX, CONSTITUTION HILLS, QUEZON CITY
           
NOTE:  QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN A COMBINED PDF FILE FORMAT WITH AT LEAST 1 MB USING THIS LINK https://combinepdf.com/ 

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We wish to inform you that the Department of Social Welfare and Development (DSWD) Central Office has one (1) vacant permanent position with details as follows:

Office: Financial Management Service

ADMINISTRATIVE OFFICER II (FINANCIAL ANALYST I)

(Subject to validation of promotional appointment of the former incumbent)

Item Number	:	OSEC-DSWDB-ADOF2-8-2015
Compensation	:	SG 11 (Php 27,000.00)
Place of Assignment	:	Financial Management Service

CSC PRESCRIBED QUALIFICATION STANDARDS

Education	:	Bachelor’s Degree relevant to the job
Training	:	None required
Experience	:	None required
Eligibility	:	Career Service Professional / Second (2nd) Level Eligibility

 

PREFERRED QUALIFICATIONS (COMPETENCY-BASED)

Education	:	Graduate of Bachelor of Science in Accountancy (BSA)
Training	:	Sixteen (16) hours and above training related to financial management
Experience	:	Two (2) years and above of experience in financial management
Eligibility		Career Service Professional / Second (2nd) Level Eligibility

JOB DESCRIPTION

Under general supervision, performs technical and administrative support services functions related in the areas of financial management.  Process payrolls, remittances and other Personnel Services.  Prepare financial reports and maintain financial records for all funds of the Departments, and does other related works.

Functions and Responsibilities:

1.Prepare draft letters, memoranda and other communications assigned by immediate supervisor;

2.Prepares financial reports and statements such as Bank Reconciliation Statement, Annual Procurement Plan, Project Procurement Management Plan, Work and Financial Plan; and budget proposal of the Accounting Division (RP);

3.Prepare Statement of NCA/NTA Received, Utilization and Balances, Quarterly Balance Sheet, Statement of Income and Expenses, Government Equity and Report of Income;

4.Reconciles Subsidiary Ledgers of Property Plant and Equipment account vis-à-vis   actual inventory;

5.Consolidate DSWD Field Office and Central Office financial statements;

6.Updates status of compliance to Commission on Audit Findings;

7.Prepares Statement of Donations in Kind;

8.Prepares Statement of Unliquidated Cash Advances;

9.Generates the Monthly Trial Balance from the eNGAS;

10.Prepares the Year End Statement of Cash Flows, Breakdown of Expenses, Comparative BS/IS, Cash Flows and Notes to Financial Statements;

11.Process and review of financial transactions such Contracts, Memorandum of Agreements, Purchase Orders and APRs/AORs, and Claims of External Creditors complied with the existing budgeting, accounting and auditing rules and regulations to avoid Audit Observation Memorandum (AOM), Suspension and Disallowance;

12.Prepare withholding tax certificate for various supplier (BIR Form No. 2306 & 2307);

13.Provide technical assistance regarding processing of Purchase Orders, Contracts and Memorandum of Agreements pursuant to Government Procurement Reform Act (RA 9184);

14.Review and process payrolls and other Personal Services (PS) as to validity, accuracy and completeness of supporting documents;

15.Maintain monthly indexing of salaries and deductions based on payroll and actual services rendered by employees;

16.Review and process remittances of payroll deductions;

17.Prepare Report of Withholding Tax of employees to be remitted to BIR;

18.Prepare BIR Form No. 2316 of employees;

19.Prepare certificate of mandatory deduction as per request of employees; and

20.Performs other tasks that may be directed by the immediate supervisor.

Job Outputs:

1.Memoranda and letter within the prescribed deadline;

2.Contracts, Memorandum of Agreements, Purchase Orders and APRs/AORs, and  Disbursement Vouchers for claims of external creditors accurately processed and with complete supporting documents;

3.Financial reports and statements such as Bank Reconciliation Statement, Annual Procurement Plan , Project Procurement Management Plan, Work and Financial Plan; and budget proposal of Accounting Division;

4.Reconciled Subsidiary Ledgers of Property Plant and Equipment account vis-à-vis   actual inventory;

5.Consolidated Financial Statements;

6.Status of compliance to Commission on Audit Findings;

7.Statement of Donations in Kind;

8.Statement of Unliquidated Cash Advances;

9.Monthly Trial Balance;

10.Statement of NCA/NTA Received, Utilization and Balances, Quarterly Balance Sheet, Statement of Income and Expenses, Government Equity and Report of Income;

11.Year End Statement of Cash Flows, Breakdown of Expenses, Comparative BS/IS, Cash Flows and Notes to Financial Statements;

12.MOOE and Capital Outlay financial claims

13.Purchase Order, Contracts and MOA’s

14.Payroll and other financial claims of Personnel Services

15.Monthly Report of Withholding Tax

16.Certificate of mandatory deductions; and

17.BIR Form No. 2316, 2306 and 2307

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Applicants should be guided by the following Criteria for Evaluation:

●       Education (E)                                                                  25%

●       Training (T)                                                                     10%

●       Experience (E)                                                                25%

●       Written Examination

IQT                                                                     10%

Special Exam                                                     15%

●       Interview                                                                         10%

●       IPCR or any related Performance Assessment/Review   5%

Total                                                                100%

    

Initial Shortlisting:	Obtain 75% of the minimum total score of Education, Training and Experience (ETE)
Second Shortlisting:	Top five (5) highest rating but overall rating should not be less than 80%

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Qualified applicants should apply online at www.dswd.gov.ph on or before July 31, 2023: 

Kindly fill out the job application form and upload your complete requirements in a combined PDF file format through this link https://forms.gle/A7qcvcczQPiLrSbP7

1. Application Letter stating the desired position, item number/code, salary grade and office/bureau/service/unit addressed to Ms. Jennifer M. Rizo, Officer-In-Charge of Human Resource Management and Development Service;

2. Duly accomplished Personal Data Sheet (PDS) with recent passport size picture and thumbmark;

3. Duly accomplished Work Experience Sheet;

4. Authenticated or photocopy of Transcript of Record and/or Diploma;

5. Authenticated or photocopy of Certificate of Grades for Master’s Degree earned units (if applicable);

6. Certificate/s of relevant trainings and seminars attended (if applicable);

7. Certificate/s of Employment;

8. Valid NBI/Police Clearance or proof of payment i.e. official receipt of the NBI clearance;

9. Authenticated copy of Civil Service Eligibility and/or Valid PRC ID /proof of payment or schedule of appointment for the PRC renewal license; and

10. Individual Performance Contract Rating (IPCR) in the last rating period or its equivalent for external applicants (Performance Evaluation/Appraisal) from the previous/current employer.

Note: All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.

Walk-in applicants will not be entertained in observance to the new normal.

Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP. If applying for multiple positions, submit a separate set for each.

Requests for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via e-mail.

IMPORTANT REMINDER:

Please fill out the Job Application Form and upload your complete requirements through this link https://forms.gle/A7qcvcczQPiLrSbP7.

For strict compliance.