Job Vacancies

PLACE OF ASSIGNMENT: DSWD CENTRAL OFFICE

PLACE OF EXAMINATION AND INTERVIEW: DSWD CENTRAL OFFICE, IBP ROAD, BATASAN COMPLEX, CONSTITUTION HILLS, QUEZON CITY
           
NOTE:  QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN A COMBINED PDF FILE FORMAT WITH AT LEAST 1 MB USING THIS LINK https://combinepdf.com/ 

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We wish to inform you that the Department of Social Welfare and Development (DSWD) Central Office has one (1) vacant permanent position with details as follows:

Office: Social Technology Bureau

ADMINISTRATIVE ASSISTANT I (SECRETARY I) (Subject to validation of promotional appointment of the former incumbent)

Item Number	:	OSEC-DSWDB-ADAS1-128-2004
Compensation	:	SG 7 (Php 18,620.00)
Place of Assignment	:	Social Technology Bureau

CSC PRESCRIBED QUALIFICATION STANDARDS

Education	:	Completion of two (2) year studies in College
Training	:	None required
Experience	:	None required
Eligibility	:	Career Service (Sub professional) / First Level Eligibility

PREFERRED QUALIFICATIONS (COMPETENCY-BASED)

Education	:	Bachelor's degree relevant to the job
Training	:	Four (4) hours of relevant training
Experience	:	One (1) year of relevant experience
Eligibility	:	Career Service (Sub professional) First Level Eligibility

JOB DESCRIPTION

Under immediate supervision, performs administrative support and/or clerical functions in the Bureau and does other related work.

Functions and Responsibilities:

1.Facilitate and purchase online airline tickets;

2.Prepare/facilitate Summary of Air Transport Services Process (SATSP) payment;

3.Facilitate bureau online requests from GASSG for vehicle, use of conference rooms, maintenance services, janitorial services among others;

4.Prepare an inventory report to the Bureau Director of all STB equipment and its status (i.e., unserviceable, for disposal, and for turn over to concerned bureau);

5.Maintain proper storage, stock rooms for proper safekeeping of issued properties;

6.Monitor movement of properties through preparation of the following forms, gate pass, equipment borrowed slip (EBS), furniture and equipment transfer slip (FETS), portable equipment sticker pass (PESP);

7.Assist in the conduct of physical count/inventory of property and equipment;

8.Serve as designated property and supplies custodian such as prepare inventory and distribution of supplies;

9.Assist in the issuance of the property accountability receipt for signature of accountable person/staff;

10.Review and reconcile details e.g., serial number, property number, specification details with the specifics of the actual property received;

11.Facilitate turn-over/surrender defective and/or unutilized property through PETS;

12.Maintain a database/record of all borrowed and returned equipment;

13.Act as focal person or link of the OBSU to the Procurement Management Service;

14.Consolidate the Project Procurement Management Plans (PPMP) of the divisions;

15.Prepare and submit the OBSU’s PPMP in accordance to the approved Work and Financial Plan (WFP) and its revision, if any;

16.Prepare and submit the OBSU’s Requisition and Issue Slip (RIS) and Purchase Request (PR) for supplies, equipment and repair of equipment including the necessary supporting documents;

17.Manipulate well-versed with Google Workspace and Microsoft Office applications; and can easily navigate with technology-based platforms and/or systems; and

18.Perform other related task as assigned by the Director.

Job Outputs:

Under general supervision of the Director III, serves as Personnel Administration Focal Person (PAFP) and is responsible for the general incoming/ outgoing of documents via emails. 

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Applicants should be guided by the following Criteria for Evaluation:

●       Education (E)                                                                    25%

●       Training (T)                                                                       10%

●       Experience (E)                                                                  25%

●       Written Examination

IQT                                                                         5%

Special Exam                                                        20%

●       Interview                                                                            10%

●       IPCR or any related Performance Assessment/Review      5%

Total                                                                    100%

    

Initial Shortlisting:	Obtain 75% of the minimum total score of Education, Training and Experience (ETE)
Second Shortlisting:	Top five (5) highest rating but overall rating should not be less than 80%

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Qualified applicants should apply online at www.dswd.gov.ph on or before July 29, 2023: 

Kindly fill out the job application form and upload your complete requirements in a combined PDF file format through this link https://forms.gle/vYVBg9NUMjezpEkV6

1. Application Letter stating the desired position, item number/code, salary grade and office/bureau/service/unit addressed to Ms. Jennifer M. Rizo, Officer-In-Charge of Human Resource Management and Development Service;

2. Duly accomplished Personal Data Sheet (PDS) with recent passport size picture and thumbmark;

3. Duly accomplished Work Experience Sheet;

4. Authenticated or photocopy of Transcript of Record and/or Diploma;

5. Authenticated or photocopy of Certificate of Grades for Master’s Degree earned units (if applicable);

6. Certificate/s of relevant trainings and seminars attended (if applicable);

7. Certificate/s of Employment;

8. Valid NBI/Police Clearance or proof of payment i.e. official receipt of the NBI clearance;

9. Authenticated copy of Civil Service Eligibility and/or Valid PRC ID /proof of payment or schedule of appointment for the PRC renewal license; and

10. Individual Performance Contract Rating (IPCR) in the last rating period or its equivalent for external applicants (Performance Evaluation/Appraisal) from the previous/current employer.

 

Note: All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.

Walk-in applicants will not be entertained in observance to the new normal.

Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP. If applying for multiple positions, submit a separate set for each.

Requests for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via e-mail.

IMPORTANT REMINDER:

Please fill out the Job Application Form and upload your complete requirements through this linkhttps://forms.gle/vYVBg9NUMjezpEkV6.

For strict compliance.