Job Vacancies

PLACE OF EXAMINATION AND INTERVIEW: DSWD CENTRAL OFFICE, IBP ROAD, BATASAN COMPLEX, CONSTITUTION HILLS, QUEZON CITY

NOTE:  QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN A COMBINED PDF FILE FORMAT WITH AT LEAST 1 MB USING THIS LINK https://combinepdf.com/

We wish to inform you that the Department of Social Welfare and Development (DSWD) Central Office has one (1) vacant permanent positions with details as follows:

Office: Financial Management Service

ADMINISTRATIVE ASSISTANT III (SENIOR BOOKKEEPER)(Subject to validation of promotional appointment of the former incumbent)

CSC PRESCRIBED QUALIFICATION STANDARDS

PREFERRED QUALIFICATIONS (COMPETENCY-BASED)

JOB DESCRIPTION

Under general supervision, performs administrative support services functions related in the areas of financial management.  Process external claims, reviews liquidation of cash advances, transmittal and filing of all related documents.  Prepare financial reports and maintain financial records for all funds of the Departments, and does other related works.

Functions and Responsibilities:

1.  Assist in the encoding of the details in monitoring for AICS;

2. Assist processing of Disbursement Vouchers of external financial claims for Miscellaneous and Other Operating Expenses (MOOE) as to validity, accuracy and completeness of supporting documents;

3. Prepare withholding tax certificate for various supplier (BIR Form No. 2307);

4. Prepare Transmittal to various OBSUs for claims processed;

5. Assist in the monitoring of claims and provide technical assistance;

6. Assist in encoding the monthly report for tax remittances;

7. Assist in filing of documents;

8. Prepare draft letters, memoranda and other communications assigned by immediate supervisor; and

9. Performs other tasks that may be directed by the immediate supervisor.

Job Outputs:

1. Memoranda and letter within the prescribed deadline;

2. Disbursement Vouchers for claims of external creditors accurately processed and with complete supporting documents;

3. Processed/Reviewed liquidation for AICS;

4. Checklist of supporting documents;

5. Monthly Report of Withholding Tax; and

6. BIR Form No. 2307.

Applicants should be guided by the following Criteria for Evaluation:

• Education (E)             25%

• Training (T)                           10%

• Experience (E)                           25%

• Written Examination 

IQT                                    10%

Special Exam                                                        15%

• Interview                             10%

• IPCR or any related Performance Assessment/Review       5%

Total           100%

Qualified applicants should apply online at www.dswd.gov.ph on or before July 20, 2023:

Kindly fill out the job application form and upload your complete requirements in a combined PDF file format (https://combinepdf.com/) through this link https://forms.gle/paWn7XxqAHRoS9WJ7

1. Application Letter stating the desired position, item number/code, salary grade and office/bureau/service/unit addressed to Ms. Jennifer M. Rizo, Officer-In-Charge of Human Resource Management and Development Service;

2. Duly accomplished Personal Data Sheet (PDS) with recent passport size picture and thumbmark;

3. Duly accomplished Work Experience Sheet;

4. Authenticated or photocopy of Transcript of Record and/or Diploma;

5. Authenticated or photocopy of Certificate of Grades for Master’s Degree earned units (if applicable);

6. Certificate/s of relevant trainings and seminars attended (if applicable);

7. Certificate/s of Employment;

8. For vacant Division Chief positions only: Service Record and/or Certification with actual duties and responsibilities as certified by the Human Resource Management Officer or any authorized representative. (Note: Special Order or Designation Order should also be attached as additional supporting document/s);

9. Valid NBI/Police Clearance or proof of payment i.e. official receipt of the NBI clearance; 

10. Authenticated copy of Civil Service Eligibility and/or Valid PRC ID /proof of payment or schedule of appointment for the PRC renewal license; and

11. Individual Performance Contract Rating (IPCR) in the last rating period or its equivalent for external applicants (Performance Evaluation/Appraisal) from the previous/current employer.

Note: All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.