Job Vacancies

PLACE OF ASSIGNMENT: DSWD CENTRAL OFFICE

PLACE OF EXAMINATION AND INTERVIEW: DSWD CENTRAL OFFICE, IBP ROAD, BATASAN COMPLEX, CONSTITUTION HILLS, QUEZON CITY

NOTE:  QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN A COMBINED PDF FILE FORMAT WITH 1 MB USING THIS LINK https://combinepdf.com/

We wish to inform you that the Department of Social Welfare and Development (DSWD) Central Office has one (1) vacant permanent positions with details as follows:

Office: National Resource and Logistics Management Bureau

CHIEF ADMINISTRATIVE OFFICER

CSC PRESCRIBED QUALIFICATION STANDARDS

PREFERRED QUALIFICATIONS (COMPETENCY-BASED)

ADDITIONAL COMPETENCY

1. Above average knowledge on use of MS Office

2. Great attention to details

3. Above average knowledge in planning/organizing/accounting

4. Above average knowledge on the management of warehouse / logistics /production / /donation facilitation/processing/monitoring / financial and quality control standard setting / institutionalization of volunteers’ assistance

5. With excellent written and oral communications skills

6. Able to work harmoniously, competently and effectively even under pressure

JOB DESCRIPTION

Under direction and with substantial latitude for the exercise of independent judgment, serves as the Division Chief for the Administrative Support Division.

Functions and Responsibilities:

1. Directs, supervises, coordinates the review of Standard Operating Procedures (SOPs), policies, guidelines, systems and processes;

2. Implements policies / mechanisms to ensure transparency and efficiency of procedures;

3. Recommend appropriate actions, policy improvement when necessary on office procedure and management;

4. Supervises the integration/consolidation of programs, activities and projects of NRLMB in the Work and Financial Plan (WFP) which include targets, schedules and performance metrics;

5. Submit outputs of subordinates against performance standards and provide inputs to the Head of NRLMB in rating the performance of subordinates and in identifying performance gaps and proposed staff development interventions;

6. Resolve staff concerns and raise issues to the Head of NRLMB when beyond authority;

7. Update the Head of NRLMB on the status of its deliverables/tasks regularly;

8. Provides supervisory and consultative assistance/services to the Head of NRLMB, partner/stakeholders and FOs and DRCs counterpart to address the challenges encountered on logistics and production in the management of warehouse, transport, facilities, donations, repacking of relief goods, quality and volunteers’ deployment;

9. Act on special cases and request of officials/management relative to their Division’s function;

10. Attend meetings, conferences and other activities in behalf of the Head of NRLMB as delegated;

11. Act as resource person during seminars/trainings/workshops as requested;

12. Assumes supervisory functions in the absence of the Head of NRLMB as delegated;

13. Performs other tasks as may be required by the Head of NRLMB.

Job Outputs:

1. Enhanced policies, guidelines and procedures relative to their Division’s function;

2. Memorandum of Agreement with GOs, NGOs, POs, PAs, etc., during disasters and regular operations;

3. Proposed Operations and Contingency Plan;

4. Consolidated Operations Reports (quarterly, semesterly and annually) of NRLMB;

5. Updates, Memoranda and other office communications; and

6. Technical assistance to DRCs, FOs, LGUs, intermediaries and stakeholders.

Applicants should be guided by the following Criteria for Evaluation:

• Education (E)             25%

• Training (T)                           10%

• Experience (E)                           25%

• Written Examination 

IQT                                    10%

Special Exam                                         15%

• Interview                              10%

• IPCR or any related Performance Assessment/Review       5%

Total           100%

Qualified applicants should apply online at www.dswd.gov.ph on or before July 20, 2023:

Kindly fill out the job application form and upload your complete requirements in a combined PDF file format (https://combinepdf.com/) through this link https://forms.gle/MWm9TaTwKaZ6T2R69

1. Application Letter stating the desired position, item number/code, salary grade and office/bureau/service/unit addressed to Ms. Jennifer M. Rizo, Officer-In-Charge of Human Resource Management and Development Service;2. Duly accomplished Personal Data Sheet (PDS) with recent passport size picture and thumbmark;3. Duly accomplished Work Experience Sheet;4. Authenticated or photocopy of Transcript of Record and/or Diploma;

5. Authenticated or photocopy of Certificate of Grades for Master’s Degree earned units (if applicable);6. Certificate/s of relevant trainings and seminars attended (if applicable);7. Certificate/s of Employment;8.Service Record and/or Certification with actual duties and responsibilities as certified by the Human Resource Management Officer or any authorized representative. 9. Valid NBI/Police Clearance or proof of payment i.e. official receipt of the NBI clearance; 10. Authenticated copy of Civil Service Eligibility and/or Valid PRC ID /proof of payment or schedule of appointment for the PRC renewal license; and 11. Individual Performance Contract Rating (IPCR) in the last rating period or its equivalent for external applicants (Performance Evaluation/Appraisal) from the previous/current employer.