Job Vacancies

PLACE OF EXAMINATION AND INTERVIEW: DSWD CENTRAL OFFICE, IBP ROAD, BATASAN COMPLEX, CONSTITUTION HILLS, QUEZON CITY

NOTE:  QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN A COMBINED PDF FILE FORMAT WITH AT LEAST 1 MB USING THIS LINK https://combinepdf.com/

We wish to inform you that the Department of Social Welfare and Development Central Office has one (1) vacant permanent position with details as follows:

Office: Human Resource Management and Development Service

ADMINISTRATIVE AIDE VI (CLERK III)

(Subject to validation of promotional appointment of the former incumbent)

CSC PRESCRIBED QUALIFICATION STANDARDS

PREFERRED QUALIFICATIONS (COMPETENCY-BASED)

JOB DESCRIPTION

The Administrative Aide VI shall be designated in the Human Resource Management and Development Service – Office of the Director. The position will be lodged in the Administrative Unit of the Office, he/she will be responsible in handling the various appointments of the HRMDS Director, and entertaining guests prior to the Director’s appointment if necessary. He/she will be responsible for the receiving and outgoing of documents and will log these documents in the Document Tracking System being used by the Department.

Functions and Responsibilities:

1. Serve as alternate secretary of the HRMDS Director and handle his/her calendar of activities.

2. Logs documents received by the HRMDS in the Enhanced Document Transaction Management System (EDTMS);

3. Inserts tracking slips on documents for endorsement to the HRMDS Director for further instructions;

4. Disseminate documents to the responsible Division for appropriate Action;

5. Acts as the alternate records officer of the HRMDS;

6. Routes documents to other offices for information and further actions; and

7. Performs other tasks as instructed by the HRMDS Director.

Job Outputs:

1. HRMDS Director Calendar of activities/appointments

2. Records/Documents Monitoring Sheet;

3. Tracking/Routing Slip; and

4. Others as instructed by the HRMDS Director.

Applicants should be guided by the following Criteria for Evaluation:

• Education (E)                 25%

• Training (T)                             10%

• Experience (E)                         25%

• Written Examination    

IQT                                                                          5%

Special Exam                                                        20%

• Interview                               10%

• IPCR or any related Performance Assessment/Review      5%

Total               100%

Qualified applicants may apply online at www.dswd.gov.ph and email/attach the following documents in a combined PDF file format (https://combinepdf.com/) at jobs@dswd.gov.ph on or before June 16, 2023:

Kindly fill out the job application form and upload your complete requirements through this link: https://forms.gle/DeVH7Z99zw3xvFMLA  

1. Application Letter stating the desired position, item number/code, salary grade and office/bureau/service/unit addressed to Ms. Jennifer M. Rizo, Officer-In-Charge of Human Resource Management and Development Service;

2. Duly accomplished and updated Personal Data Sheet (PDS) with recent passport size picture and thumbmark;

3. Duly accomplished Work Experience Sheet;

4. Authenticated or photocopy of Transcript of Record and/or Diploma;

5. Authenticated or photocopy of Certificate of Grades for Master’s Degree earned units (if applicable);

6. Certificate/s of relevant trainings and seminars attended (if applicable);

7. Certificate/s of Employment;

8. For vacant Division Chief positions only: Service Record and/or Certification with actual duties and responsibilities as certified by the Human Resource Management Officer or any authorized representative. (Note: Special Order or Designation Order should also be attached as additional supporting document/s);

9. Valid NBI Clearance or proof of payment i.e. official receipt of the NBI clearance; 

10. Authenticated copy of Civil Service Eligibility and/or Valid PRC ID /proof of payment or schedule of appointment for the PRC renewal license; and

11. Individual Performance Contract Rating (IPCR) in the last rating period or its equivalent for external applicants (Performance Evaluation/Appraisal) from the previous/current employer.

Note: All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.

Walk-in applicants will not be entertained in observance to the new normal.

Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP. If applying for multiple positions, submit a separate set for each.

Requests for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via e-mail.

IMPORTANT REMINDER:

Please fill out the Job Application Form and upload your complete requirements through this link  https://forms.gle/DeVH7Z99zw3xvFMLA 

For strict compliance.