Job Vacancies

PLACE OF EXAMINATION AND INTERVIEW: DSWD CENTRAL OFFICE, IBP ROAD, BATASAN COMPLEX, CONSTITUTION HILLS, QUEZON CITY

NOTE:  QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN A COMBINED PDF FILE FORMAT WITH AT LEAST 1 MB USING THIS LINK https://combinepdf.com/

We wish to inform you that the Department of Social Welfare and Development Central Office has one (1) vacant permanent position with details as follows:

Office: Administrative Service

ADMINISTRATIVE ASSISTANT III (COMPUTER OPERATOR II)

CSC PRESCRIBED QUALIFICATION STANDARDS

PREFERRED QUALIFICATIONS (COMPETENCY-BASED)

JOB DESCRIPTION

The Administrative Staff shall facilitate the preparation of Purchase Order, Request for Inspection, Disbursement Voucher, and Waste Materials Report. He/she will also prepare memo / letters regarding extension for delivery / cancellation of supplier. Coordinate with end user / supplier regarding submission of documents needed for the payment of Service Provider/ Supplier and Coordination to PSAMD / Inspection Unit regarding the delivery of supplier.

Functions and Responsibilities:

1. Ensure that the PO/contract implementation is in accordance with the provisions of RA 9184 and auditing and accounting rules and regulations:

 -Review the Purchase Order (PO) and Agency Procurement Request (APR) and check the appropriateness and consistencies of all procurement documents prior to the preparation of Disbursement Voucher payable to PS-DBM;

-Prepare disbursement Voucher payable to PS-DBM and ensure the completeness of the supporting documents;

-Monitor the delivery of goods/items and pick-up goods from PS-DBM, when necessary;

-Ensure the compliance with the requirements of the end-user, specifically the technical specifications;

-Coordinate the delivery of goods/items with the end-user; and

-Prepare Request for Inspection Report.

2.Maintain one (1) contract monitoring system to ensure PO/contract implementation and timely reconciliation with FMS and PS-DBM;

3. Attend to end-user's and PS-DBM supplier’s inquiries and complaints;

4. Provide technical assistance to end-user and/or Field Offices in terms of PSDBM transactions; and

5. Perform other related duties and responsibilities as may be assigned by the Procurement Management Division Chief or the AS-Director.

Job Outputs:

1. Purchased Orders for Awarded Supplies;

2. Request for Inspection;

3. Memo / Letter regarding Cancellation / Extension for Delivery;

4. Waste Materials Report;

5. Disbursement Voucher for the payment of Supplier;

6. Coordinated with PSAMD/Inspection Unit regarding the delivery of supplier;

7. Coordinated with end user / supplier regarding the submission of documents for the processing of payment of Supplier / Service Provider; and

8. Coordinated with suppliers regarding their schedule of delivery.

Applicants should be guided by the following Criteria for Evaluation:

• Education (E)                 25%

• Training (T)                             10%

• Experience (E)                     25%

• Written Examination    

IQT                                                                        10%

Special Exam                                                      15%

• Interview                               10%

• IPCR or any related Performance Assessment/Review       5%

Total               100%

Qualified applicants may apply online at www.dswd.gov.ph and email/attach the following documents in a combined PDF file format (https://combinepdf.com/) at jobs@dswd.gov.ph on or before May 14, 2023:

Kindly fill out the job application form through this link: https://forms.gle/cwknxp5uq3TZdS1L9

1. Application Letter stating the desired position, item number/code, salary grade and office/bureau/service/unit addressed to Ms. Jennifer M. Rizo, Officer-In-Charge of Human Resource Management and Development Service;

2. Duly signed and updated Personal Data Sheet (PDS) with recent passport size picture and thumbmark;

3. Duly accomplished Work Experience Sheet;

4. Authenticated or photocopy of Transcript of Record and/or Diploma;

5. Authenticated or photocopy of Certificate of Grades for Master’s Degree earned units (if applicable);

6. Certificate/s of relevant trainings and seminars attended (if applicable);

7. Certificate/s of Employment;

8. For vacant Division Chief positions only: Service Record and/or Certification with actual duties and responsibilities as certified by the Human Resource Management Officer or any authorized representative. (Note: Special Order or Designation Order should also be attached as additional supporting document/s);

9. Valid NBI Clearance or proof of payment i.e. official receipt of the NBI clearance; 

10. Authenticated copy of Civil Service Eligibility and/or Valid PRC ID /proof of payment or schedule of appointment for the PRC renewal license; and

11. Individual Performance Contract Rating (IPCR) in the last rating period or its equivalent for external applicants (Performance Evaluation/Appraisal) from the previous/current employer.

Note: All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.

Walk-in applicants will not be entertained in observance to the new normal.

Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP. If applying for multiple positions, submit a separate set for each.