Job Vacancies

PLACE OF EXAMINATION AND INTERVIEW: DSWD CENTRAL OFFICE, IBP ROAD, BATASAN COMPLEX, CONSTITUTION HILLS, QUEZON CITY

NOTE:  QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN A COMBINED PDF FILE FORMAT WITH AT LEAST 1 MB USING THIS LINK https://combinepdf.com/

We wish to inform you that the Department of Social Welfare and Development (DSWD) Central Office has one (1) vacant permanent position with details as follows:

Office: Social Technology Bureau

ADMINISTRATIVE ASSISTANT III (SECRETARY II)

CSC PRESCRIBED QUALIFICATION STANDARDS

PREFERRED QUALIFICATIONS (COMPETENCY-BASED)

JOB DESCRIPTION

Under general supervision of the Director IV, assists in the performance of administrative support and clerical functions and does other related works.

Functions and Responsibilities:

1. Receives, acknowledges, and encodes the document in the EDTMS;

2. Record, track, and farm-out all documents acted upon by the Bureau Director and keep track incoming documents through EDTMS;

3. Follow-up documents with due dates for submission to BD and other OBSUs;

4. Email correspondence to OBSUs, FOs, other agencies, and STB staff;

5. Prepare/ review routine correspondences and documents such as administrative memorandum;

6. Assist in coordinating with concerned staff and divisions regarding the Director’s instructions;

7. Coordinate with the concerned offices for BD related meetings/activities; and

8. Adherence to 7S, Ease of Doing Business, ISO and document control policies

Job Output:

1. Weekly report on major documents for action

2. Annual calendar of leaves

Applicants should be guided by the following Criteria for Evaluation:

• Education (E)                           25%

• Training (T)                           10%

• Experience (E)                           25%

• Written Examination 

IQT                                                                        10%

Special Exam                                                      15%

• Interview                                 10%

• IPCR or any related Performance Assessment/Review      5%

Total                                                 100%

Qualified applicants may apply online at www.dswd.gov.ph and email/attach the following documents in a combined PDF file format (https://combinepdf.com/) at jobs@dswd.gov.ph on or before December 24, 2022:

Kindly fill out the Job Application Form through this link: https://forms.gle/hPgd8Zp9dXXTQ8Cy7

1.Application Letter stating the desired position, item number/code, salary grade and office/bureau/service/unit addressed to Director Ma. Ana. T. Nuguid of Human Resource Management and Development Service;

2.Duly signed and updated Personal Data Sheet (PDS) with recent passport size picture and thumbmark;

3.Duly accomplished Work Experience Sheet;

4.Authenticated scanned copy of Civil Service Eligibility and/or Valid PRC ID /proof of payment or schedule of appointment for the PRC renewal license.

5.Scanned authenticated copy of Transcript of Record and/or Diploma;

6.Scanned authenticated copy of Certificate of Grades for Master’s Degree earned units (If applicable);

7.Copy of Special Order or Certification indicating the supervisory/management experience/functions signed by the HRMO or any authorized representative (for Division Chief positions only/if applicable);

8.Scanned copy of certificate of relevant trainings and seminars attended (If applicable);

9.Certificate of Employment;

10.Scanned copy of NBI Clearance or proof of payment i.e. official receipt of the NBI clearance; and 

11.Scanned copy of Individual Performance Contract Rating (IPCR) in the last rating period or its equivalent for external applicants (Performance Evaluation/Appraisal) from the last/current employer.

Note: All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.

Walk-in applicants will not be entertained in observance to the new normal.

Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP. If applying for multiple positions, submit a separate set for each.

Any application emailed to jobs@dswd.gov.ph shall use the email subject (Surname\_Item Number/Item Number\_Office Assignment), unless otherwise it will not be entertained nor processed.

Email subject Ex.

CRUZ_ADAS3-91-2004_STB

Requests for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via e-mail.

**Qualified applicants will be notified thru text message and/or email. 

**HERE IS THE STEP BY STEP GUIDE IN APPLYING AT DSWD JOB VACANCIES

https://drive.google.com/file/d/1snhMP3j3NSDIxblCg0wDNyUmoDAlucqY/view?usp=share\_link

IMPORTANT REMINDER:

Please fill out the Job Application Form through this link  https://forms.gle/hPgd8Zp9dXXTQ8Cy7before you click Apply Now.

Applicants who fail to accomplish the Job Application Form within the publication period shall not be considered for the position.

For strict compliance.