Job Vacancies

PLACE OF EXAMINATION AND INTERVIEW: DSWD CENTRAL OFFICE, IBP ROAD, BATASAN COMPLEX, CONSTITUTION HILLS, QUEZON CITY

NOTE:  QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN A COMBINED PDF FILE FORMAT WITH AT LEAST 1 MB USING THIS LINK https://combinepdf.com/

We wish to inform you that the Department of Social Welfare and Development (DSWD) Central Office has one (1) vacant permanent position with details as follows:

Office: Finance and Management Service

ADMINISTRATIVE ASSISTANT  III (SENIOR BOOKKEEPER)

CSC PRESCRIBED QUALIFICATION STANDARDS

PREFERRED QUALIFICATIONS (COMPETENCY-BASED)

JOB DESCRIPTION

Under general supervision, performs administrative support services functions related in the areas of financial management. Process payrolls, remittances and other Personnel Services. Prepare financial reports and maintain financial records for all funds of the Departments, and do other related works.

Functions and Responsibilities:

1. Analyze financial transactions and preparation of Journal Entry Vouchers;

2. Assist in the preparation of Statement of Unliquidated Cash Advances;

3. Prepare Statement of NCA/NTA Received, Utilization and Balances, Quarterly Balance Sheet, Statement of Income and Expenses, Government Equity and Report of Income;

4. Assist processing of Disbursement Vouchers of financial claims for Miscellaneous and Other Operating Expenses (MOOE) and Capital Outlay (CO) as to validity, accuracy and completeness of supporting documents;

5. Prepare withholding tax certificate for various supplier (BIR Form No. 2306 & 2307);

6. Assist review of Purchase Order, Contracts and Memorandum of Agreements (MOA’s) as to completeness of its supporting documents;

7. Review and process payrolls and other Personal Services (PS) as to validity, accuracy and completeness of supporting documents;

8. Maintain monthly indexing of salaries and deductions based on payroll and actual services rendered by employees;

9. Review and process remittances of payroll deductions;

10. Prepare Report of Withholding Tax of employees;

11. Assist in the preparation of BIR Form No. 2316 of employees;

12. Prepare certificate of mandatory deduction as per request of employees;

13. Prepare draft letters, memoranda and other communications assigned by immediate supervisor; and

14. Performs other tasks that may be directed by the immediate supervisor.

Applicants should be guided by the following Criteria for Evaluation:

• Education (E)               25%

• Training (T)               10%

• Experience (E)               25%

• Written Examination 

IQT                                                                        10%

Special Exam                                                        15%

• Interview                 10%

• IPCR or any related Performance Assessment/Review       5%

Total                                       100%

Qualified applicants may apply online at www.dswd.gov.ph and email/attach the following documents in a combined PDF file format (https://combinepdf.com/) at jobs@dswd.gov.ph on or before December 5, 2022:

Kindly fill out the Job Application Form through this link: https://forms.gle/U9k8edaxX6PKhGhz6

1.Application Letter stating the desired position, item number/code, salary grade and office/bureau/service/unit addressed to Director Ma. Ana. T. Nuguid of Human Resource Management and Development Service;

2.Duly signed and updated Personal Data Sheet (PDS) with recent passport size picture and thumbmark;

3.Duly accomplished Work Experience Sheet;

4.Authenticated scanned copy of Civil Service Eligibility and/or Valid PRC ID /proof of payment or schedule of appointment for the PRC renewal license.

5.Scanned authenticated copy of Transcript of Record and/or Diploma;

6.Scanned authenticated copy of Certificate of Grades for Master’s Degree earned units (If applicable);

7.Copy of Special Order or Certification indicating the supervisory/management experience/functions signed by the HRMO or any authorized representative (for Division Chief positions only/if applicable);

8.Scanned copy of certificate of relevant trainings and seminars attended (If applicable);

9.Certificate of Employment from the last/current employer;

10.Scanned copy of NBI Clearance or proof of payment i.e. official receipt of the NBI clearance; and 

11.Scanned copy of Individual Performance Contract Rating (IPCR) in the last rating period or its equivalent for external applicants (Performance Evaluation/Appraisal) from the last/current employer.

Note: All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.

Walk-in applicants will not be entertained in observance to the new normal.

Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP. If applying for multiple positions, submit a separate set for each.

Any application emailed to jobs@dswd.gov.ph shall use the email subject (Surname\_Item Number/Item Number\_Office Assignment), unless otherwise it will not be entertained nor processed.

Email subject Ex.

CRUZ_ADAS3-87-2004_FMS

Requests for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via e-mail.

**Qualified applicants will be notified thru text message and/or email

IMPORTANT REMINDER:

Please fill out the Job Application Form through this link  https://forms.gle/U9k8edaxX6PKhGhz6 before you click Apply Now. Applicants who fail to accomplish the Job Application Form within the publication period shall not be considered for the position.

For strict compliance.