Job Summary

Date/Time Posted:
2022-11-21 00:06:04
Place of Assignment:
Department of Social Welfare and Development, Philippines, Southeast Asia
Education:
Bachelor's Degree relevant to the job
Experience:
One (1) year of relevant experience
Training:
Four (4) hours of relevant training
Eligibility:
none required
Employment Status:
Contract of Service
Available Positions:
1
Salary Grade:
SG 15 (Php 35,097.00)

COS_ADMINISTRATIVE OFFICER IV_002984_NRLMB

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Job Description
 PLACE OF ASSIGNMENT: DSWD CENTRAL OFFICE

PLACE OF EXAMINATION AND INTERVIEW: DSWD CENTRAL OFFICE, IBP ROAD, BATASAN COMPLEX, CONSTITUTION HILLS, QUEZON CITY

NOTE:  QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN A COMBINED PDF FILE FORMAT WITH AT LEAST 1 MB USING THIS LINK https://combinepdf.com/
______________________________________________________________

We wish to inform you that the Department of Social Welfare and Development (DSWD) Central Office has one (1) vacant contract of service position with details as follows:

Office: National Resource and Logistics Management Bureau

 

ADMINISTRATIVE OFFICER IV

 

Item code                    :           002984

Compensation             :           Php 35,097.00

Place of Assignment   :           National Resource and Logistics Management Bureau- Resource Management Division

CSC PRESCRIBED QUALIFICATION STANDARDS

Education          :  Bachelor’s Degree relevant to the job      

Experience        :  One (1) year of relevant experience

Training             :  Four (4) hours of relevant training

Eligibility            :  None required

PREFERRED QUALIFICATION STANDARDS

Education          :  Bachelor’s Degree relevant to the job      

Experience        :  One (1) year of relevant experience

Training             :  Four (4) hours of relevant training

Eligibility            :  None required

Additional Competency:

·         Above average knowledge on use of MS Office

·         Great attention to details

·         Knowledge on customs operations and legal references

·         With high level of written and oral communications skills

·         Able to work harmoniously, competently and effectively even under pressure

Job Summary:

Under general supervision, perform supervisory, technical, administrative and support functions of Resource Management Division (RMD) and does other related works.

Statement of Duties and Responsibilities:

1.    Acts as a Technical Staff of Donation Facilitation Section (DFS)

2.    Provides technical support and monitors the transactions and activities of DFS

3.    Assist in the preparation and facilitation of documents relative to processing and releasing of DSWD consigned shipment of Foreign Donation.

4.    Coordinates with other Government Agencies such as BOC, PPA, BPI etc. and Private Companies such as Shipping Lines, Airlines and Port/Cargo Terminals to expedite the processing and releasing of DSWD consigned shipment

5.    Prepares memoranda/proposals/TORs and other correspondence of DFS

6.    Prepares necessary documents for the annual procurement of Brokerage and Cargo Hauling Service Provider

7.    Attends activities and conferences relative to the procurement of Brokerage and Cargo Hauling Service Provider

8.    Assists in the monitoring of funds utilization for the contracted Service Provider

9.    Represents DSWD on Inter-Agency meetings on rules, regulation and guidelines establishment pertaining to Donation Management as may be assigned

10.  Assists in the facilitation of receipt and acceptance to both Local and Foreign Donations

11.  Assists in the preparation of reports on the facilitated Foreign and Local Donation on a monthly/quarterly basis or as may be assigned;

12.  Assists in the provision of technical and consultative services to DSWD Field Offices. SWADAs and stakeholders/partners related to warehousing and logistics management/production of FFPs/internal control policies and standards implementation/donation facilitation process and volunteers’ assistance procedures.

13.  Reviews/recommends the development and enhancement of policies/ guidelines/ systems procedures of NRLMB

14.  Perform other related tasks that may be assigned from time to time

Job Outputs:

1.    Reconciled Summary of Facilitated Donation

2.    Memoranda/Project Proposal/s, TORs and Feedback Reports

3.    Reconciled Fund Monitoring tool for Service Provider

4.    Accomplishment Report (quarterly and annually)

5.    Contract with Brokerage and Cargo Hauling Service Provider

6.    Other Administrative Reports

__________________________________________________________________________

Qualified applicants must submit the following documents in a combined PDF file format (https://combinepdf.com/) and fill out the Job Application Form through this link https://forms.gle/JU1HCGSGQuGjJEdX6   on or before  01 DECEMBER 2022

1.  Application Letter stating the desired position, item number/code, salary grade and office/bureau/service/unit addressed to Director Ma. Ana T. Nuguid of Human Resource Management and Development Service;

2.  Duly signed and updated Personal Data Sheet (PDS) with recent passport size picture and thumbmark (Note: For internal applicants, Electronic-PDS may accomplish and access through the DSWD HRMIS account or you may download it through the CSC website);

 Link for downloading PDS from CSC Website: https://bit.ly/PDS__WES

3.   Duly accomplished Work Experience Sheet (https://bit.ly/PDS__WES);

4.  Scanned authenticated copy of Civil Service Eligibility and/or Valid PRC ID /proof of   payment or schedule of appointment for the PRC renewal license.

5.   Scanned authenticated copy of Transcript of Record and/or Diploma;

6.  Scanned authenticated copy of Certificate of Grades for Master’s Degree earned units (If applicable);     

7. Copy of Special Order or Certification indicating the supervisory/management experience/functions signed by the HRMO or any authorized representative (for Division Chief positions only/ if applicable);

8.   Copy of certificate of relevant trainings and seminars attended (If applicable);

9.   For government personnel applicants: Certificate of No Pending Administrative, Civil, and/or Criminal Case (CENOPAC) (For internal applicants from DSWD Central Office, you may access the CENOPAC request through this link https://hrmis.dswd.gov.ph/cenopac_requestlist.php)

For applicants from private companies: Certificate of Employment from the last/current employer

10.   Copy of Individual Performance Contract Rating (IPCR) in the last rating                period or its equivalent for external applicants (Performance Evaluation/Appraisal) from the last/current employer.

11. Scanned copy of NBI Certificate or proof of payment i.e official receipt of the NBI clearance.

Note: All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.

Walk-in applicants will not be entertained in observance to the new normal.

Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP. If applying for multiple positions, submit a separate set for each.

Any application emailed to jobs@dswd.gov.ph shall use the email subject (Surname_Item Number/Code_Office Assignment), unless otherwise it will not be entertained nor processed.

Email subject Ex.

CRUZ_AO IV_002984_NRLMB

Request for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via e-mail.

**Qualified applicants will be notified thru text message and/or email. 

IMPORTANT REMINDER:

Please fill out the Job Application Form through this link https://forms.gle/JU1HCGSGQuGjJEdX6   before you click Apply Now.

Applicants who fail to accomplish the Job Application Form within the publication period shall not be considered for the position.

For strict compliance.