Job Summary

Date/Time Posted:
2022-11-08 08:52:21
Place of Assignment:
Department of Social Welfare and Development, Philippines, Southeast Asia
Education:
Completion of two years studies in College
Experience:
None Required
Training:
None required
Eligibility:
Career Service (Sub-professional)/First Level Eligibility
Employment Status:
Regular
Available Positions:
1
Salary Grade:
1

PERMANENT NRLMB ADMINISTRATIVE AIDE IV (CLERK II) OSEC-DSWDB-ADA4-18-2016

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Job Description

PLACE OF ASSIGNMENT: DSWD CENTRAL OFFICE

PLACE OF EXAMINATION AND INTERVIEW: DSWD CENTRAL OFFICE, IBP ROAD, BATASAN COMPLEX, CONSTITUTION HILLS, QUEZON CITY

NOTE:  QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN A COMBINED PDF FILE FORMAT WITH AT LEAST 1 MB USING THIS LINK https://combinepdf.com/


We wish to inform you that the Department of Social Welfare and Development (DSWD) Central Office has one (1) vacant permanent position with details as follows:


Office: National Resource and Logistics Management Bureau


ADMINISTRATIVE AIDE IV (CLERK II)


Item Number

:

OSEC-DSWDB-ADA4-18-2016

Compensation

:

SG 4 (Php 14,993.00)

Place of Assignment

:

National Resource and Logistics Management Bureau


CSC PRESCRIBED QUALIFICATION STANDARDS


Education

:

Completion of two (2) years studies in college

Training

:

None Required

Experience

:

None Required

Eligibility

:

Career Service Sub-Professional / First Level Eligibility 


PREFERRED QUALIFICATIONS (COMPETENCY-BASED)


Education

:

Completion of two (2) years studies in college

Training

:

None Required

Experience

:

None Required

Eligibility

:

Career Service Sub-Professional / First Level Eligibility 


ADDITIONAL COMPETENCY


1. Computer literate and knowledge in the use of MS Office Word, MS PowerPoint, Excel;

2. Knowledge in records management;

3. Attention to details; and

4. Able to work harmoniously, competently and effectively even under pressure.


JOB DESCRIPTION


Under general supervision, performs clerical functions, and does other related works.


Functions and Responsibilities:


1. Receive incoming communications, documents, and telephone calls.

2. Prepare certificates, endorsements, etc.

3. Handles the data tracking of incoming and outgoing documents to and from OBSUs.

4. Properly maintain the records/files of the Administrative Division.

5. Monitor submission of reports and other documents required by the Office.

6. Perform other related tasks that shall be assigned from time to time.


Job Outputs:


1. Data tracking system of incoming and outgoing documents.

2. Consolidated files/records of their unit.

3. Other reports required by the Office.   


Applicants should be guided by the following Criteria for Evaluation:


  • Education (E)               25%

  • Training (T)               10%

  • Experience (E)               25%

  • Written Examination 

IQT                                                                  12.5%

Special Exam                                                12.5%

  • Interview                 10%

  • IPCR or any related Performance Assessment/Revie     5%

Total                                       100%

     

Initial Shortlisting:

Obtain at least 75% of the maximum total score of Education, Training and Experience (ETE) 


Second Shortlisting:

Top five (5) highest rating but overall rating should not be less than 80%

_________________________________________________________________________

Qualified applicants may apply online at www.dswd.gov.ph and email/attach the following documents in a combined PDF file format (https://combinepdf.com/) at jobs@dswd.gov.ph on or before November 18, 2022:

Kindly fill out the Job Application Form through this link: https://forms.gle/UcXNEmZiEbVjErnu7

1.Application Letter stating the desired positionitem number/code, salary grade and office/bureau/service/unit addressed to Director Ma. Ana. T. Nuguid of Human Resource Management and Development Service;

2.Duly signed and updated Personal Data Sheet (PDS) with recent passport size picture and thumbmark;

3.Duly accomplished Work Experience Sheet;

4.Authenticated scanned copy of Civil Service Eligibility and/or Valid PRC ID /proof of payment or schedule of appointment for the PRC renewal license.

5.Scanned authenticated copy of Transcript of Record and/or Diploma;

6.Scanned authenticated copy of Certificate of Grades for Master’s Degree earned units (If applicable);

7.Copy of Special Order or Certification indicating the supervisory/management experience/functions signed by the HRMO or any authorized representative (for Division Chief positions only/if applicable);

8.Scanned copy of certificate of relevant trainings and seminars attended (If applicable);

9.Certificate of Employment from the last/current employer;

10.Scanned copy of NBI Clearance or proof of payment i.e. official receipt of the NBI clearance; and 

11.Scanned copy of Individual Performance Contract Rating (IPCR) in the last rating period or its equivalent for external applicants (Performance Evaluation/Appraisal) from the last/current employer.

 

Note: All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.


Walk-in applicants will not be entertained in observance to the new normal.


Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP. If applying for multiple positions, submit a separate set for each.


Any application emailed to jobs@dswd.gov.ph shall use the email subject (Surname_Item Number/Item Number_Office Assignment), unless otherwise it will not be entertained nor processed.

Email subject Ex.

CRUZ_ADA4-18-2016_NRLMB


Requests for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via e-mail.


**Qualified applicants will be notified thru text message and/or email


IMPORTANT REMINDER:


Please fill out the Job Application Form through this link  https://forms.gle/UcXNEmZiEbVjErnu7 before you click Apply Now.

Applicants who fail to accomplish the Job Application Form within the publication period shall not be considered for the position.


For strict compliance.