Job Vacancies

PLACE OF EXAMINATION AND INTERVIEW: DSWD CENTRAL OFFICE, IBP ROAD, BATASAN COMPLEX, CONSTITUTION HILLS, QUEZON CITY

NOTE:  QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN A COMBINED PDF FILE FORMAT WITH AT LEAST 1 MB USING THIS LINK https://combinepdf.com/
______________________________________________________________

We wish to inform you that the Department of Social Welfare and Development (DSWD) Central Office has one (1) vacant contract of service position with details as follows:

Office: National Resource and Logistics Management Bureau

ADMINISTRATIVE OFFICER IV

Item code                    :           002984

Compensation             :           Php 35,097.00

Place of Assignment   :           National Resource and Logistics Management Bureau

CSC PRESCRIBED QUALIFICATION STANDARDS

Education          :  Bachelor’s Degree relevant to the job

Experience        :  One (1) year of relevant experience

Training             :  Four (4) hours of relevant training

Eligibility            :  Career Service Professional/Second Level Eligibility

PREFERRED QUALIFICATION STANDARDS

Education          :  Bachelor’s Degree in Customs Administration, Political Science

                             Legal Management or any other related courses relevant to the job

                             vacancy

Experience        :  At least two (2) years of relevant experience including one (1) year

                             of management related to warehourse, logistics, customs

                             clearance facilitation/processing/monitoring, legal and financial

                             management and quality control standard setting. 

Training             :  Eight (8) hours of relevant training including four (4) hours of

                             supervisory training

Eligibility            :  None required

Additional Competency:

1.    Above average knowledge on use if MS Office

2.    Great attention to details

3.    Knowledge on customs operations and legal references

4.    With high level of written and oral communications skills

5.    Able to work harmoniously, competently and effectively even under pressure

Job Summary:

Under general supervision, performs supervisory, technical, administrative and support functions of Resource Management Division (RMD) and does other related works.

1.    Acts as a Technical Staff of Donation Facilitation Section (DFS)

2.    Provides technical support and monitors the transactions and activities of DFS

3.    Assists in the preparation and facilitation of documents relative to processing and releasing of DSWD consigned shipment of Foreign Donation

4.    Coordinates with other Government Agencies such as BOC, PPA, BPI etc. and Private Companies such as Shipping Lines, Airlines and Port/Cargo Terminals to expedite the processing and releasing of DSWD consigned shipment.

5.    Prepares memoranda/proposals/TORs and other correspondence of DFS

6.    Prepares necessary documents for the annual procurement of Brokerage and Cargo Hauling Service Provider

7.    Attends activities and conferences relative to the procurement of Brokerage and Cargo Hauling Service Provider

8.    Assists in the monitoring of funds utilization for the contracted Service Provider

9.    Represents DSWD on Inter-Agency meetings on rules, regulation and guidelines establishment pertaining to Donation Management as may be assigned

10.  Assists in the facilitation of receipt and acceptance of both Local and Foreign Donations

11.  Assists in the preparation of reports in facilitated Foreign and Local Donation on a monthly/quarterly basis or as may be assigned;

12.  Assists in the provision of technical and consultative services to DSWD Field Offices, SWADAs and stakeholders/partners related to warehousing and logistics management/production of FFPs/ internal control policies and standards implementation/donation facilitation process and volunteers’ assistance procedures

13.  Reviews/recommends the development and enhancement of policies/guidelines/systems procedures of NRLMB

14.  Perform other related tasks that may be assigned from time to time

Job Outputs:

1.    Reconciled Summary of Facilitated Donation

2.    Memoranda/Project Proposal/s, TORs and Feedback Reports

3.    Reconciled Fund Monitoring Tool for Service Provider

4.    Accomplishment Reports (quarterly and annually)

5.    Contract with Brokerage and Cargo Hauling Service Provider

6.    Other Administrative Reports

__________________________________________________________________________

Qualified applicants must submit the following documents in a combined PDF file format (https://combinepdf.com/) and fill out the Job Application Form through this link https://forms.gle/Uje41JxbnxUeWPAm8 on or before 26 AUGUST 2022

1.  Application Letter stating the desired position, item number/code, salary grade and office/bureau/service/unit addressed to Director Ma. Ana T. Nuguid of Human Resource Management and Development Service;

2.  Link for downloading PDS from CSC Website: https://bit.ly/PDS__WES

3.   Duly accomplished Work Experience Sheet (https://bit.ly/PDS__WES);

4.  Scanned authenticated copy of Civil Service Eligibility and/or Valid PRC ID /proof of   payment or schedule of appointment for the PRC renewal license. Duly signed and updated Personal Data Sheet (PDS) with recent passport size picture and thumbmark (Note: For internal applicants, Electronic-PDS may accomplish and access through the DSWD HRMIS account or you may download it through the CSC website);

5.   Scanned authenticated copy of Transcript of Record and/or Diploma;

6.  Scanned authenticated copy of Certificate of Grades for Master’s Degree earned units (If applicable);

7.    Copy of certificate of relevant trainings and seminars attended (If applicable);

8.   For government personnel applicants: Certificate of No Pending Administrative, Civil, and/or Criminal Case (CENOPAC) (For internal applicants from DSWD Central Office, you may access the CENOPAC request through this link https://hrmis.dswd.gov.ph/cenopac_requestlist.php)

For applicants from private companies: Certificate of Employment

9.    Copy of Individual Performance Contract Rating (IPCR) in the last rating period or its equivalent for external applicants (Performance Evaluation/Appraisal).

10.  Scanned copy of NBI Certificate or proof of payment i.e official receipt of the NBI clearance.

Note: All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.

Walk-in applicants will not be entertained in observance to the new normal.

Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP. If applying for multiple positions, submit a separate set for each.

Any application emailed to jobs@dswd.gov.ph shall use the email subject (Surname_Item Number/Code_Office Assignment), unless otherwise it will not be entertained nor processed.

Email subject Ex.

CRUZ_AO IV_002984_NRLMB

Request for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via e-mail.

**Qualified applicants will be notified thru text message and/or email. 

IMPORTANT REMINDER:

Please fill out the Job Application Form through this link https://forms.gle/Uje41JxbnxUeWPAm8   before you click Apply Now.

Applicants who fail to accomplish the Job Application Form within the publication period shall not be considered for the position.

For strict compliance.