Job Vacancies

PLACE OF ASSIGNMENT: DSWD CENTRAL OFFICE

PLACE OF EXAMINATION AND INTERVIEW: DSWD CENTRAL OFFICE, IBP ROAD, BATASAN COMPLEX, CONSTITUTION HILLS, QUEZON CITY

NOTE:  QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN A COMBINED PDF FILE FORMAT WITH AT LEAST 1 MB USING THIS LINK https://combinepdf.com/
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We wish to inform you that the Department of Social Welfare and Development (DSWD) Central Office has one (1) vacant permanent position with details as follows:

Office: Human Resource Management and Development Service

ADMINISTRATIVE ASSISTANT II (CLERK IV)

Item Number                  :            OSEC-DSWDB-ADAS2-158-2004

Compensation               :            SG  8 (Php 18, 998.00)

Place of Assignment  :                Personnel Administration Division

CSC PRESCRIBED QUALIFICATION STANDARDS

Education          :  Completion of two (2) years studies in College

Experience        :  One (1) year of relevant experience

Training             :  Four (4) hours of relevant training       

Eligibility            :  Career Service Sub-Professional/ First (1^st) Level Eligibility

PREFERRED QUALIFICATION STANDARDS

Education          : Bachelor’s degree

Experience        : Preferably one (1) year of relevant experience in along personnel administration

Training             : Preferably eight (8) hours of relevant training on personnel administration

Eligibility            : Career Service Sub-Professional/ First (1^st) Level Eligibility

 Additional requirements

-        Computer literate (MS Word, Excel and Powerpoint)

JOB DESCRIPTION

Under direction, performs highly skilled, responsible and difficult clerical functions; and does other related work.

Functions and Responsibilities:

1.     Prepares/encode general correspondence, service records and Certifications;

2.     Records/receives/reviews documents for the Division;

3.     Maintains/scan/file records/documents and explains records related to office functions/service;

4.     Processes/reviews application for leave/locator slip and daily time records;

5.     Prepares payroll, obligation request and disbursement voucher as may be assigned;

6.     Assist in overtime computation;

7.     Reproduces documents;

8.     Prepares periodic personnel reports;

9.     Assist in the area of personnel and administrative work; and

10.  Does other related tasks as maybe assigned from time to time.

Job Outputs:

1.     Letters/Memoranda

2.     Records

3.     Payroll/worksheet/register

4.     Statistical Reports

5.     Data on absences, tardiness, undertime, leave without pay/ absence without pay, leave/compensatory overtime credits

6.     Updated PAD Documents in EDTMS

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Applicants should be guided by the following Criteria for Evaluation:

·       Education (E)                                                                          25%

·       Training (T)                                                                            10%

·       Experience (E)                                                                        25%

·       Initial Qualifying Test (IQT)                                                      5%

·       Special Exam    (Technical)                                                    20%

·       Interview                                                                                 10%

·       IPCR or any related Performance Assessment/Review           5%

Total                                                                        100%

Initial Shortlisting:	Obtain 75% of the maximum total score of ETE
Second Shortlisting:	Top five highest rating but overall rating should not be less than 80%

Qualified applicants must submit the following documents in a combined PDF file format (https://combinepdf.com/) on or before 29 May 2022: 

Kindly fill out the Job Application Form through this link https://forms.gle/dEup8Vj86qh1Ujyx5 

1. Application Letter stating the desired position, item number/code, salary grade and office/bureau/service/unit addressed to Director Leonardo C. Reynoso, CESO III of Human Resource Management and Development Service;

2.  Duly signed and updated Personal Data Sheet (PDS) with recent passport size picture and thumbmark (Note: For internal applicants, Electronic-PDS may accomplish and access through the DSWD HRMIS account or you may download it through the CSC website);

Link for downloading PDS from CSC Website: https://bit.ly/PDS__WES

3.     Duly accomplished Work Experience Sheet (https://bit.ly/PDS__WES);

4.     Scanned authenticated copy of Civil Service Eligibility and/or Valid PRC ID /proof of payment or schedule of appointment for the PRC renewal license.

5.     Scanned authenticated copy of Transcript of Record and/or Diploma;

6.     Scanned authenticated copy of Certificate of Grades for Master’s Degree earned units (If applicable);

7.     Copy of certificate of relevant trainings and seminars attended (If applicable);

8.     For government personnel applicants: Certificate of No Pending Administrative, Civil, and/or Criminal Case (CENOPAC) (For internal applicants from DSWD Central Office, you may access the CENOPAC request through this link https://hrmis.dswd.gov.ph/cenopac_requestlist.php)

For applicants from private companies: Certificate of Employment from current/last employer

9.  Copy of Individual Performance Contract Rating (IPCR) in the last rating period or its equivalent for external applicants (Performance Evaluation/Appraisal) from current/last employer.

Note: All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.

Walk-in applicants will not be entertained in observance to the new normal.

Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP. If applying for multiple positions, submit a separate set for each.

Any application emailed to jobs@dswd.gov.ph shall use the email subject (Surname_Item Number/Item Number_Office Assignment), unless otherwise it will not be entertained nor processed.

Email subject Ex.

CRUZ_ OSEC-DSWDB-ADA6-26-2015_HRMDS

Request for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via e-mail.

**Qualified applicants will be notified thru text message and/or email

IMPORTANT REMINDER:

Please fill out the Job Application Form through this link https://forms.gle/dEup8Vj86qh1Ujyx5  before you click Apply Now.

Applicants who fail to accomplish the Job Application Form within the publication period shall not be considered for the position.

For strict compliance.