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Job Description
PLACE OF ASSIGNMENT: NATIONAL RESOURCE OPERATIONS CENTER (NROC) CHAPEL RD, PASAY, METRO MANILA PLACE OF EXAMINATION AND INTERVIEW: DSWD CENTRAL OFFICE, IBP ROAD, BATASAN COMPLEX, CONSTITUTION HILLS, QUEZON CITY NOTE: QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN A COMBINED PDF FILE FORMAT WITH AT LEAST 1 MB USING THIS LINK https://combinepdf.com/________________________________________________________________________________________________________________ We wish to inform you that the Department of Social Welfare and Development (DSWD) Central Office has one (1) vacant permanent position with details as follows: Office: National Resource and Logistics Management Bureau ADMINISTRATIVE ASSISTANT II (CLERK IV) Item Number : OSEC-DSWDB-ADAS2-10-2016 Compensation : SG 8 (Php 18,998.00) Place of Assignment : Office of the Director CSC PRESCRIBED QUALIFICATION STANDARDS Education : Completion of two-year studies in college Experience : One (1) year of relevant experience Training : Four (4) hours of relevant training Eligibility : Career Service Sub-Professional / First Level Eligibility PREFERRED QUALIFICATION STANDARDS Education : College graduate (Office administration, Business Management or any related course) Experience : At least one (1) year of relevant experience Training : At least four (4) hours of relevant training Eligibility : Career Service Sub-Professional / First Level Eligibility ADDITIONAL COMPETENCY 1. Computer literate with knowledge on MS Office (Word, Powerpoint, Excel, etc.) 2. With knowledge on basic accounting 3. Knowledge on Records Management 4. Good written and oral communication skills 5. Able to work harmoniously, competently and effectively even under pressure. Willing to work long hours, even on weekends and holidays especially during disaster response operations JOB DESCRIPTION Under general supervision, performs secretarial, administrative support and clerical functions for their division/section; and does other related works. Functions and Responsibilities 1. Performs secretarial functions for the Bureau Director; 2. Facilitates pertinent papers from the division's to be reviewed and approved by the Director; 3. Routes and distributes papers from NRLMB to the Central Office and all incoming mails and email; 4. Tracks, checks, and ensures completeness and appropriateness of attachments and documents (incoming and outgoing); 5. Prepares and files incoming and outgoing communications and monitors submission of reports and other documents required by the office; 6. Manages the Director's working schedule, meetings, workshops, conferences, etc; 7. Prepares presentations, talking points and speeches; 8. Maintains files of confidential nature; 9. Facilitates receipts and timely responses of all communications for action of the Bureau Director; 10. Assists in the general functions of the Office of the Director; 11. Records in the data tracking system and releases outgoing documents to concerned OBSUs; 12. Submits reports, regular or special operations, as required; and 13. Performs other tasks that may be assigned by the Bureau Director. Job Outputs 1. Letters / Memoranda 2. Drafts reports 3. Drafts presentations 4. Drafts speeches / talking points 5. Organized files / records 6. Other reports as may be required ___________________________________________________________________________________________________________________ Applicants should be guided by the following Criteria for Evaluation: · Education (E) 25% · Training (T) 10% · Experience (E) 25% · Initial Qualifying Test (IQT) 10% · Special Exam (Technical) 15% · Interview 10% · IPCR or any related Performance Assessment/Review 5% Total 100% Initial Shortlisting: Obtain 75% of the maximum total ETE score Second Shortlisting: Top five highest rating but overall rating should not be less than 80% ______________________________________________________________________________________________________________________ Qualified applicants must submit the following documents in a combined PDF file format (https://combinepdf.com/) on or before 28 May 2022: Kindly fill out the Job Application Form through this link https://forms.gle/Y88CzJ8HE9p9yF3t5 1. Application Letter stating the desired position, item number/code, salary grade and office/bureau/service/unit addressed to Director Leonardo C. Reynoso, CESO III of Human Resource Management and Development Service;2. Duly signed and updated Personal Data Sheet (PDS) with recent passport size picture and thumbmark (Note: For internal applicants, Electronic-PDS may accomplish and access through the DSWD HRMIS account or you may download it through the CSC website); Link for downloading PDS from CSC Website: https://bit.ly/PDS__WES3. Duly accomplished Work Experience Sheet (https://bit.ly/PDS__WES); 4. Scanned authenticated copy of Civil Service Eligibility and/or Valid PRC ID /proof of payment or schedule of appointment for the PRC renewal license.5. Scanned authenticated copy of Transcript of Record and/or Diploma;6. Scanned authenticated copy of Certificate of Grades for Master’s Degree earned units (If applicable);7. Copy of certificate of relevant trainings and seminars attended (If applicable);8. For government personnel applicants: Certificate of No Pending Administrative, Civil, and/or Criminal Case (CENOPAC) (For internal applicants from DSWD Central Office, you may access the CENOPAC request through this link https://hrmis.dswd.gov.ph/cenopac_requestlist.php) For applicants from private companies: Certificate of Employment from current/last employer.9. Copy of Individual Performance Contract Rating (IPCR) in the last rating period or its equivalent for external applicants (Performance Evaluation/Appraisal) from current/last employer.Note: All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.Walk-in applicants will not be entertained in observance to the new normal.Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP. If applying for multiple positions, submit a separate set for each.Any application emailed to jobs@dswd.gov.ph shall use the email subject (Surname_Item Number/Code_Office Assignment), unless otherwise it will not be entertained nor processed.Email subject Ex.CRUZ_ OSEC-DSWDB-ADAS2-10-2016_NRLMB Request for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via e-mail. **Qualified applicants will be notified thru text message and/or email.IMPORTANT REMINDER: Please fill out the Job Application Form through this link https://forms.gle/Y88CzJ8HE9p9yF3t5 before you click Apply Now.Applicants who fail to accomplish the Job Application Form within the publication period shall not be considered for the position.For strict compliance.