Job Vacancies

PLACE OF ASSIGNMENT: DSWD CENTRAL OFFICE

PLACE OF EXAMINATION AND INTERVIEW: DSWD CENTRAL OFFICE, IBP ROAD, BATASAN COMPLEX, CONSTITUTION HILLS, QUEZON CITY

NOTE:  QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN A COMBINED PDF FILE FORMAT WITH AT LEAST 1 MB USING THIS LINK https://combinepdf.com/
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We wish to inform you that the Department of Social Welfare and Development (DSWD) Central Office has one (1) vacant contractual position with details as follows:

Office: Pantawid Pamilyang Pilipino Program

ADMINISTRATIVE ASSISTANT II

Item code                       :            000807

Compensation                :            SG 8 (Php 18,998.00)

Place of Assignment      :            Office of the Deputy Program Manager for Support         

CSC PRESCRIBED QUAL IFICATION STANDARDS

Education          :  Completion of two (2) years studies in College or High School Graduate with relevant Vocational/Trade course

Experience        :  One (1) year of relevant experience

Training             :  Four (4) hours of relevant training

Eligibility            :  None required

PREFERRED QUALIFICATIONS (COMPETENCY-BASED)

Education	:	Graduate of any two-year course or has completed at least two years of undergraduate education
Experience	:	At least 1 year of relevant experience in any of the following fields: records management, office administration, data management, etc.
Training	:	MS-environment literate, use of productivity tools or use of Training: specific applications; proficient in oral and written communication skills; 8 hours of relevant training
Eligibility	:	At least with Relevant MC 11 srl 996 Career Service (Sub-professional)/ First Level Eligibility

JOB DESCRIPTION

Under the general supervision of the Deputy Program Manager for Support, provides administrative; clerical and secretarial support to the ODPMS. Support functions include but are not limited to scheduling of appointments, tracking, filing and management of documents and communications, and provides overall administrative support to the ODPMS and to the Support Cluster Divisions, when necessary.

Functions and Responsibilities:

1.     Maintain and update documents through the electronic document tracking and management system (EDTMS);

2.     Prepares related communications as may be necessary or as instructed by the DPMS.

3.     Provide administrative support to the staff and to the DPMS;

4.     Review and track all incoming and outgoing communications and ensure proper records filing;

5.     Facilitates and makes sure all related communications are properly endorsed to the recipient and vice versa;

6.     Coordinate with concerned OBSUs or NPMO Divisions on administrative concerns such as but not limited to procurement, maintenance and repairs, human resource, and administrative concerns, etc.; and

7.     Perform other related functions as may be assigned by the Supervisor.

Job Outputs:

1.     Proper document filing system

2.     Document monitoring tool

3.     Memoranda

4.     Liquidations/ reimbursements

 

Applicants should be guided by the following Criteria for Evaluation: 

·       Education (E)                                                                      25%

·       Training (T)                                                                         10%

·       Experience (E)                                                                    25%

·       Written Examination

IQT                                                                        10%

Special Exam                                                        15%

·       Interview                                                                            15%

Total                                                                    100%

Initial Shortlisting:	Obtain 75% of the maximum total score of ETE
Second Shortlisting:	Top five highest rating but overall rating should not be less than 80%

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Qualified applicants must submit the following documents in a combined PDF file format (https://combinepdf.com/) on or before 27 May 2022:

Kindly fill out the Job Application Form through this link https://forms.gle/Y88CzJ8HE9p9yF3t5

1. Application Letter stating the desired position, item number/code, salary grade and office/bureau/service/unit addressed to Director Leonardo C. Reynoso, CESO III of Human Resource Management and Development Service;

2.  Duly signed and updated Personal Data Sheet (PDS) with recent passport size picture and thumbmark (Note: For internal applicants, Electronic-PDS may accomplish and access through the DSWD HRMIS account or you may download it through the CSC website);

Link for downloading PDS from CSC Website: https://bit.ly/PDS__WES

3.     Duly accomplished Work Experience Sheet (https://bit.ly/PDS__WES);

4.     Scanned authenticated copy of Civil Service Eligibility and/or Valid PRC ID /proof of payment or schedule of appointment for the PRC renewal license.

5.     Scanned authenticated copy of Transcript of Record and/or Diploma;

6.     Scanned authenticated copy of Certificate of Grades for Master’s Degree earned units (If applicable);

7.     Copy of certificate of relevant trainings and seminars attended (If applicable);

8.     For government personnel applicants: Certificate of No Pending Administrative, Civil, and/or Criminal Case (CENOPAC) (For internal applicants from DSWD Central Office, you may access the CENOPAC request through this link https://hrmis.dswd.gov.ph/cenopac_requestlist.php) 

For applicants from private companies: Certificate of Employment from current/last employer

9.  Copy of Individual Performance Contract Rating (IPCR) in the last rating period or its equivalent for external applicants (Performance Evaluation/Appraisal) from current/last employer.

Note: All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.

Walk-in applicants will not be entertained in observance to the new normal.

Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP. If applying for multiple positions, submit a separate set for each.

Any application emailed to jobs@dswd.gov.ph shall use the email subject (Surname_Position_Item Number/Item Number_Office Assignment), unless otherwise it will not be entertained nor processed.

Email subject Ex.

CRUZ_ADAS2_000807_4PS

Request for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via e-mail.

**Qualified applicants will be notified thru text message and/or email