Job Vacancies

PLACE OF ASSIGNMENT: DSWD CENTRAL OFFICE

PLACE OF EXAMINATION AND INTERVIEW: DSWD CENTRAL OFFICE, IBP ROAD, BATASAN COMPLEX, CONSTITUTION HILLS, QUEZON CITY

NOTE:  QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN A COMBINED PDF FILE FORMAT WITH AT LEAST 1 MB USING THIS LINK https://combinepdf.com/
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We wish to inform you that the Department of Social Welfare and Development (DSWD) Central Office has two (2) vacant permanent positions with details as follows: 

Office: Finance and Management Service

(2) ADMINISTRATIVE OFFICER II (FINANCIAL ANALYST I)

(Subject to validation of promotional appointment of the former incumbent)

Item number                  :            OSEC-DSWDB-ADOF2-130-2004

                                                   OSEC-DSWDB-ADOF2-128-2004

Compensation                :            SG 11 (Php 23,877.00)

Place of Assignment      :            Accounting Division

CSC PRESCRIBED QUALIFICATION STANDARDS

Education          :  Bachelor’s Degree relevant to the job

Experience        :  None required

Training             :  None required

Eligibility            :  Career Service (Professional) Second Level Eligibility

PREFERRED QUALIFICATIONS

Education	:	Graduate of Bachelor of Science in Accountancy (BSA)
Experience	:	2 years and above of experience in Financial Management
Training	:	16 hours and above of experience in Financial Management
Eligibility	:	Career Service (Professional) Second Level Eligibility

JOB DESCRIPTION

Under general supervision, performs technical and administrative support services functions related in the areas of financial management. Process payrolls, remittances and other Personnel Services. Prepare financial reports and maintain financial records for all funds of the Departments, and does other related works.

Functions and Responsibilities:

1.     Prepare draft letters, memoranda and other communications assigned by immediate supervisor;

2.     Prepares financial reports and statements such as Bank Reconciliation Statement, Annual Procurement Plan, Project Procurement Management Plan, Work and Financial Plan; and budget proposal of the Accounting Division (RP);

3.     Prepare Statement of NCA/NTA Received, Utilization and Balances, Quarterly Balance Sheet, Statement of Income and Expenses, Government Equity and Report of Income;

4.     Reconciles Subsidiary Ledgers of Property Plant and Equipment account vis-a-vis actual inventory;

5.     Consolidate DSWD Field Office and Central Office financial statements;

6.     Updates status of compliance to Commission on Audit Findings;

7.     Prepares Statement of Donations in Kind;

8.     Prepares Statement of Unliquidated Cash Advances;

9.     Generates the Monthly Trial Balance from the eNGAS;

10.  Prepares the Year End Statement of Cash Flows, Breakdown of Expenses, Comparative BS/IS, Cash Flows and Notes to Financial Statements

11.  Process and review of financial transactions such Contracts, Memorandum of Agreements, Purchase Orders and APRs/AORs, and Claims of External Creditors complied with the existing budgeting, accounting and auditing rules and regulations to avoid Audit Observation Memorandum (AOM), Suspension and Disallowance;

12.  Prepare withholding tax certificate for various supplier (BIR Form No. 2306 & 2307);

13.  Provide technical assistance regarding processing of Purchase Orders, Contracts and Memorandum of Agreements pursuant to Government Procurement Reform Act (RA 9184)

14.  Review and process payrolls and other Personal Services (PS) as to validity, accuracy and completeness of supporting documents;

15.  Maintain monthly indexing of salaries and deductions based on payroll and actual services rendered by employees;

16.  Review and process remittances of payroll deductions;

17.  Prepare Report of Withholding Tax of employees to be remitted to BIR;

18.  Prepare BIR Form No. 2316 of employees;

19.  Prepare certificate of mandatory deduction as per request of employees; and

20.  Performs other tasks that may be directed by the immediate supervisor.

Job Outputs:

1.     Memoranda and letter within the prescribed deadline

2.     Contracts, Memorandum of Agreements, Purchase Orders and APRs/AORs, and Disbursement Vouchers for claims of external creditors accurately processed and with complete supporting documents

3.     Financial reports and statements such as Bank Reconciliation Statement, Annual Procurement Plan, Project Procurement Management Plan, Work and Financial Plan; and budget proposal of Accounting Division

4.     Reconciled Subsidiary Ledgers of Property Plant and Equipment account vis-a-vis actual inventory

5.     Consolidated Financial Statements

6.     Status of compliance to Commission on Audit Findings

7.     Statement of Donations in Kind

8.     Statement of Unliquidated Cash Advances

9.     Monthly Trial Balance

10.  Statement of NCA/NTA Received, Utilization and Balances, Quarterly Balance Sheet, Statement of Income and Expenses, Government Equity and Report of Income

11.  Year End Statement of Cash Flows, Breakdown of Expenses, Comparative BS/IS, Cash Flows and Notes to Financial Statements

12.  MOOE and Capital Outlay financial claims

13.  Purchase Order, Contracts and MOA's

14.  Payroll and other financial claims of Personnel Services

15.  Monthly Report of Withholding Tax

16.  Certificate of mandatory deductions

17.  BIR Form No. 2316, 2306 and 2307

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Applicants should be guided by the following Criteria for Evaluation:

·       Education (E)                                                                       25%

·       Training (T)                                                                           10%

·       Experience (E)                                                                     25%

·       Initial Qualifying Test (IQT)                                                   10%

·       Special Exam (Technical)                                                     15%

·       Interview                                                                              10%

·       IPCR or any related Performance Assessment/Revie            5%

Total                                                                       100%

Initial Shortlisting:	Obtain 75% of the maximum total score of ETE and only those who obtained an average percentile on Initial Qualifying Test
Second Shortlisting:	Top five highest rating but overall rating should not be less than 80%

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Qualified applicants must submit the following documents in a combined PDF file format (https://combinepdf.com/) on or before 26 November 2021: 

Kindly fill out the Job Application Form through this link https://forms.gle/Y88CzJ8HE9p9yF3t5

1. Application Letter stating the desired position, item number/code, salary grade and office/bureau/service/unit addressed to Director Leonardo C. Reynoso, CESO III of Human Resource Management and Development Service;

2.  Duly signed and updated Personal Data Sheet (PDS) with recent passport size picture and thumbmark (Note: For internal applicants, Electronic-PDS may accomplish and access through the DSWD HRMIS account or you may download it through the CSC website);

Link for downloading PDS from CSC Website: https://bit.ly/PDS__WES

3.        Duly accomplished Work Experience Sheet (https://bit.ly/PDS__WES);

4.     Scanned authenticated copy of Civil Service Eligibility and/or Valid PRC ID /proof of payment or schedule of appointment for the PRC renewal license.

5.     Scanned authenticated copy of Transcript of Record and/or Diploma;

6.     Scanned authenticated copy of Certificate of Grades for Master’s Degree earned units (If applicable);

7.     Copy of certificate of relevant trainings and seminars attended (If applicable);

8.     For government personnel applicants: Certificate of No Pending Administrative, Civil, and/or Criminal Case (CENOPAC) (For internal applicants from DSWD Central Office, you may access the CENOPAC request through this link https://hrmis.dswd.gov.ph/cenopac_requestlist.php)

For applicants from private companies: Certificate of Employment from current/last employer

9.  Copy of Individual Performance Contract Rating (IPCR) in the last rating period or its equivalent for external applicants (Performance Evaluation/Appraisal) from current/last employer.

Note: All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.

Walk-in applicants will not be entertained in observance to the new normal.

Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP. If applying for multiple positions, submit a separate set for each.

Any application emailed to jobs@dswd.gov.ph shall use the email subject (Surname_Item Number/Item Number_Office Assignment), unless otherwise it will not be entertained nor processed.

Email subject Ex.

CRUZ_OSEC-DSWDB-ADOF2-130-2004_OSEC-DSWDB-ADOF2-128-2004_FMS

Request for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via e-mail.

**Qualified applicants will be notified thru text message and/or email