Job Vacancies

PLACE OF ASSIGNMENT: DSWD CENTRAL OFFICE

PLACE OF EXAMINATION AND INTERVIEW: DSWD CENTRAL OFFICE, IBP ROAD, BATASAN COMPLEX, CONSTITUTION HILLS, QUEZON CITY

NOTE:  QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN A COMBINED PDF FILE FORMAT WITH AT LEAST 1 MB USING THIS LINK https://combinepdf.com/
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We wish to inform you that the Department of Social Welfare and Development (DSWD) Central Office has one (1) vacant permanent position with details as follows:

Office: Human Resource Management and Development Service

CHIEF ADMINISTRATIVE OFFICER (HUMAN RESOURCE MANAGEMENT OFFICER V)

Item Number                    :          OSEC-DSWDB-CADOF-37-2004

Compensation                  :          SG 24 (Php 86,742.00)

Place of Assignment        :          Personnel Administration Division

CSC PRESCRIBED QUALIFICATION STANDARDS

Education          :  Master’s Degree or Certificate in Leadership and Management from the CSC or its equivalent (Completion of Bachelor of Laws and Doctor of Medicine from a   CHED-recognized institution/ Career Executive Service (CES) or Career Service Executive (CSE) eligible)

Experience        :  Four (4) years of supervisory/management experience

Training             : Forty (40) hours of supervisory/management learning and development intervention

Eligibility            :  Career Service Professional/ Second (2^nd) Level Eligibility

PREFERRED QUALIFICATION STANDARDS

Education          : Master’s Degree relevant to the job or Certificate in Leadership and Management from the CSC

Experience        : At least four (4) years of supervisory/management experience along personnel administration

Training             : At least forty (40) hours of relevant training on personnel administration

Eligibility            :  Career Service Professional/ Second (2^nd) Level Eligibility

JOB DESCRIPTION

Under direction and with considerable latitude for the exercise of independent judgement, serves as head of the division, engaged in varied and very difficult work; or performs exceptionally difficult, important and responsible professional work requiring training, considerable experience and demonstrated capacity for sound independent judgement; and profound knowledge on personnel administration.

Functions and Responsibilities:

1.     Guides/coaches and motivates staff to raise level of efficiency/effectiveness/morale;

2.     Evaluates and monitors performance of staff;

3.     Supervises voucher/payroll preparation and leave administration;

4.   Ensures implementation and compliance of policies and programs with regard to personnel administration;

5.     Ensures adherence and compliance of policies and programs to oversight agencies’ rules and regulations (e.g. CSC, DBM, COA, etc.);

6. Develops, updates and implements systems, guidelines, and procedures related to personnel administration;

7.     Assess/evaluates current personnel administration programs, systems, processes, and procedures and recommends appropriate actions for continuous improvement

8.  Updates management and staff on human resource government policies and its implementation mechanisms;

9.     Explains the personnel administration systems and policies to management to influence their decision;

10. Oversees the implementation of the Human Resource Management Information System (HRMIS) specifically Personnel Administration Modules;

11.  Recommends appropriate changes on personnel administration system or policies to management;

12.  Establishes relations/linkages with oversight agencies;

13.  Establishes relations with human resource counterparts in other government offices;

14.  Confers/coordinates with higher authorities;

15.  Prepares/signs various payrolls, disbursement vouchers, reports and other communications

16.  Does other related tasks as may be assigned from time to time.

Job Outputs:

1.     Policy recommendations, guidelines, memoranda

2.     Reports, proposals, business correspondence

3.     Payrolls, Disbursement Vouchers, Obligation Requests

4.     Supervision of the Division

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Applicants should be guided by the following Criteria for Evaluation:

·       Education (E)                                                                     25%

·       Training (T)                                                                        10%

·       Experience (E)                                                                   25%

·       Written Examination

IQT                                                                        10%

Special Exam                                                        15%

·       Interview                                                                            10%

·       IPCR or any related Performance Assessment/Review      5%

Total                                                                   100%

Initial Shortlisting:	Obtain 80% of the maximum total score of ETE and only those who obtained a high average percentile on Initial Qualifying Test
Second Shortlisting:	Top five highest rating but overall rating should not be less than 85%

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Qualified applicants must submit the following documents in a combined PDF file format (https://combinepdf.com/) on or before 25 November 2021:

Kindly fill out the Job Application Form through this link https://forms.gle/Y88CzJ8HE9p9yF3t5

1. Application Letter stating the desired position, item number/code, salary grade and office/bureau/service/unit addressed to Director Leonardo C. Reynoso, CESO III of Human Resource Management and Development Service;

2.  Duly signed and updated Personal Data Sheet (PDS) with recent passport size picture and thumbmark (Note: For internal applicants, Electronic-PDS may accomplish and access through the DSWD HRMIS account or you may download it through the CSC website);

Link for downloading PDS from CSC Website: https://bit.ly/PDS__WES

3.        Duly accomplished Work Experience Sheet (https://bit.ly/PDS__WES);

4.     Scanned authenticated copy of Civil Service Eligibility and/or Valid PRC ID /proof of payment or schedule of appointment for the PRC renewal license.

5.     Scanned authenticated copy of Transcript of Record and/or Diploma;

6.     Scanned authenticated copy of Certificate of Grades for Master’s Degree earned units (If applicable);

7.     Copy of certificate of relevant trainings and seminars attended (If applicable);

8.     For government personnel applicants: Certificate of No Pending Administrative, Civil, and/or Criminal Case (CENOPAC) (For internal applicants from DSWD Central Office, you may access the CENOPAC request through this link https://hrmis.dswd.gov.ph/cenopac_requestlist.php) 

For applicants from private companies: Certificate of Employment from current/last employer

9.  Copy of Individual Performance Contract Rating (IPCR) in the last rating period or its equivalent for external applicants (Performance Evaluation/Appraisal) from current/last employer.

Note: All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.

Walk-in applicants will not be entertained in observance to the new normal.

Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP. If applying for multiple positions, submit a separate set for each.

Any application emailed to jobs@dswd.gov.ph shall use the email subject (Surname_Item Number/Item Number_Office Assignment), unless otherwise it will not be entertained nor processed.

Email subject Ex.

CRUZ_OSEC-DSWDB-CADOF-37-2004_HRMDS

Request for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via e-mail.

**Qualified applicants will be notified thru text message and/or email.