Job Vacancies

ADMINISTRATIVE OFFICER V

Item Code             : 001995

Compensation         : Php 43,681.00

Place of Assignment   : Disaster Operations Support Division

                                                     

CSC PRESCRIBED QUALIFICATION STANDARDS

Education    :  Bachelor’s degree relevant to the job

Experience  :  Two (2) years of relevant experience

Training        :  Eight (8) hours of relevant training

PREFERRED QUALIFICATIONS

ADDITIONAL COMPETENCY

1. Good oral and written English communication skills.

2. Knowledgeable in Government systems particularly in Accounting and Budgeting.

3. Proficient in computer applications (MS Office)

4. Strong leadership and management skills

5. With demonstrated organizational and analytical abilities and problem-solving approach with good negotiating skills and capacity to balance objectives and procurement requirements;

6. Must be a team player and must have the ability to interact positively with staff at all levels

7. Work harmoniously, competently and effectively even under pressure

JOB DESCRIPTION

The Administrative Officer V will serve as the Budget Officer of the Bureau. The Budget Officer implements budgeting and financial record keeping procedures to ensure efficient coordination and monitoring of the Bureau’s Funds.

PRIMARY TASKS

1. Serves as Budget Officer of the Bureau;

2. Prepare, review, analyze financial plan/budget estimates of different programs / projects / activities of the Bureau;

3. Prepare reports relative to the fund utilization of different typhoons;

4. Coordinates with other division relative to budgetary matters;

5. Requests for obligation of allotments;

6. Monitor the releases of funds;

7. Prepare and consolidate work and financial plan and other required reports by management and DBM;

8. Provides technical assistance and monitors budget utilizations of DRRM programs/services of the Bureau;

9. Prepare and monitor submission of monthly disbursement program of DRRM programs for onward submission to FMS or DBM;

10. Coordinate with Financial Management Service (FMS) regarding the cash donations received for various typhoons, SAROs and balances of funds of the Bureau;

11. Prepare Mid Term Expenditure Plan of the Bureau;

12. Update the Unit Head of the Status of Funds and releases for the onward submission to the Bureau Director;

13. Provide technical assistance to the Field Offices relative to the financial releases, utilization, obligations, balances and realignment of cash donations and regular funds downloaded to the Field Offices;

14. Prepare memorandum/letters/reports relative to the request for fund utilization, obligations, releases and balances;

15. Prepare Annual Budget Proposal of the Bureau;

16. Prepare Financial Accomplishment report consistent to the report of FMS with the physical accomplishment as required by the EXECOM, Bureau Director, DBM, NDRRMC, Office of the President, Congress and Senate for Budget Hearing;

17. Attend Budget Hearing; and

18. Attend inter-agency OBSUs Meetings.

Job Outputs

1. Work and Financial Plan of the Bureau

2. Weekly/Monthly/Annual Reports relative to Financial Matters of the Bureau

3. Memoranda and other office communications

Qualified applicants must submit the following documents in a combined PDF file format (https://combinepdf.com/) on or before 19 September 2021:

Kindly fill out the Job Application Form through this link https://forms.gle/Y88CzJ8HE9p9yF3t5

1.  Application Letter stating the desired position, item number/code, salary grade and office/bureau/service/unit addressed to Director Leonardo C. Reynoso, CESO III of Human Resource Management and Development Service;

2.  Duly signed and updated Personal Data Sheet (PDS) with recent passport size picture and thumbmark (Note: For internal applicants, Electronic-PDS may accomplish and access through the DSWD HRMIS account or you may download it through the CSC website);

 Link for downloading PDS from CSC Website: https://bit.ly/PDS\_\_WES

3. Duly accomplished Work Experience Sheet (https://bit.ly/PDS\_\_WES); 

4.  Scanned authenticated copy of Civil Service Eligibility and/or Valid PRC ID /proof of   payment or schedule of appointment for the PRC renewal license.

5.   Scanned authenticated copy of Transcript of Record and/or Diploma;

6.  Scanned authenticated copy of Certificate of Grades for Master’s Degree earned  units (If applicable);

7. Copy of certificate of relevant trainings and seminars attended (If applicable);

8.   For government personnel applicants: Certificate of No Pending Administrative, Civil, and/or Criminal Case (CENOPAC) (For internal applicants from DSWD Central Office, you may access the CENOPAC request through this link https://hrmis.dswd.gov.ph/cenopac\_requestlist.php)

For applicants from private companies: Certificate of Employment

9.   Copy of Individual Performance Contract Rating (IPCR) in the last rating period or its equivalent for external applicants (Performance Evaluation/Appraisal).

Note: All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.

Walk-in applicants will not be entertained in observance to the new normal.

Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP. If applying for multiple positions, submit a separate set for each.

Any application emailed to jobs@dswd.gov.ph shall use the email subject (Surname\_Item Number/Code\_Office Assignment), unless otherwise it will not be entertained nor processed.

Email subject Ex.

CRUZ\_ 02PDO4-CONTRACTUAL-NHTO-2014\_NHTO

Request for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via e-mail.

**Qualified applicants will be notified thru text message and/or email.