Job Vacancies

PLACE OF ASSIGNMENT: DSWD CENTRAL OFFICE

PLACE OF EXAMINATION AND INTERVIEW: DSWD CENTRAL OFFICE, IBP ROAD, BATASAN COMPLEX, CONSTITUTION HILLS, QUEZON CITY

NOTE:  QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN A COMPRESSED FILE
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We wish to inform you that the Department of Social Welfare and Development (DSWD) Central Office has one (1) vacant permanent position with details as follows:

Office: Procurement Management Service

ADMINISTRATIVE OFFICER IV

(Subject to validation of promotional appointment of the former incumbent)

Item Number                  :           OSEC-DSWDB-ADOF4-11-2014

Compensation               :            SG 15 (Php 33,575.00)

Place of Assignment      :            BAC Secretariat Division

CSC PRESCRIBED QUALIFICATION STANDARDS

Education          :  Bachelor’s degree relevant to the job

Experience        :  One (1) year relevant experience

Training             :  Four (4) hours of relevant training

Eligibility            :  Career Service Professional/ Second Level Eligibility

PREFERRED QUALIFICATION STANDARDS

Education          :  Bachelor’s degree relevant to the job

Experience        :  Three (3) years of relevant experience as a BAC Secretariat Staff

Training             :  Twenty-four (24) hours training on RA 9184 and its 2016 Implementing Rules and Regulations (IRR)

Eligibility            :  Career Service Professional/ Second Level Eligibility

JOB DESCRIPTION

The Administrative Officer IV (AO IV) will be assigned at the Procurement Management Service (PMS) – BAC Secretariat to act as Procurement Officer.

PRIMARY TASKS

1.   Ensure that the conduct of pre-procurement conference, pre-bid conference, bid opening and all other activities of the DSWD Bids and Awards Committee (BAC) are in accordance with the implementing guidelines of the Government Procurement Reform Act as well as with the procurement guidelines of International Financing Institutions;

2.     Ensure an organized and systematic conduct of pre-procurement, pre-bid and bidding conferences, BAC meetings through the following tasks/activities:

a.      Plan and schedule BAC activities and inform all BAC members of said activities;

b.      Impose strict compliance on date and time of bid invitations, publishing and opening, acceptance of bid proposals and quorum/attendance of BAC members and their alternates;

c.      Assist in bid openings and readings of bid proposals; and

d.      Record and document meetings, pre-procurement, pre-bid and bidding conferences.

3.     Create and assist the designated Technical Working Group (TWG);

4.     Tabulate and endorse bid evaluation results;

5.     Prepare Bids and Awards Committee (BAC) resolutions;

6.   Conduct research pertaining to issuances, updates, guidelines, and legal opinions in relation to the implementation of the procurement law;

7.     Prepare and submit periodic reports to be submitted to oversight agencies, stakeholders, among others;

8.     Maintain and updates the Annual Procurement Plan of DSWD;

9.     Prepare BAC replies to Motions for Reconsideration as well as other communications;

10. Provide Technical Assistance to OBSUs/ FOs/ Suppliers on the Core Mandates of Procurement Management Service and Procurement Process; and

11.  Perform other related functions as maybe assigned by the Head of Office.

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Applicants should be guided by the following Criteria for Evaluation:

·       Education (E)                                                                     20%

·       Training (T)                                                                        20%

·       Experience (E)                                                                   20%

·       Initial Qualifying Test                                                           5%

·       Technical Exam                                                                 20%

·       Interview                                                                            15%

Total                                                                    100%

      Cut-off scores:

                          Initial Shortlisting (ETE)                                                   50%

                          Final Shortlisting (Overall Rating)                                  70%

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Qualified applicants must submit the following documents (in a compressed file) on or before 15 March 2021:

1.     Application Letter addressed to Director Leonardo C. Reynoso of Human Resource Management and Development Service;

2.     Comprehensive resume with Job Description and 2x2 I.D. picture or Duly accomplished Personal Data Sheet with Work Experience Sheet;

3.     Copy of Certificate of Eligibility/Rating/License;

4.     Transcript of Record / Diploma;

5.     Copy of certificate of relevant trainings and seminars attended (if applicable);

6.     Copy of duly signed Individual Performance Contract Rating (IPCR) in the last rating period (latest) or its equivalent for external applicants and must have a Very Satisfactory rating during the last period.

Note: Interested and qualified applicants regardless of gender, disability civil status, ethnicity, religion, etc. may apply. 

Walk-in applicants will not be entertained in observance to the new normal.

Request for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via e-mail.

**Qualified applicants will be notified thru text message and/or email