Job Vacancies

PLACE OF ASSIGNMENT: DSWD CENTRAL OFFICE

PLACE OF EXAMINATION AND INTERVIEW: DSWD CENTRAL OFFICE, IBP ROAD, BATASAN COMPLEX, CONSTITUTION HILLS, QUEZON CITY

NOTE:  QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN A COMPRESSED FILE
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We wish to inform you that the Department of Social Welfare and Development (DSWD) Central Office has one (1) vacant contract of service position with details as follows:

Office: International Social Services Office

ADMINISTRATIVE ASSISTANT VI

Item Number                  :            002370

Compensation                :            Php 26,052.00

Place of Assignment      :            International Social Services Office

                                                                                                

CSC PRESCRIBED QUALIFICATION STANDARDS

Education          :  Completion of two-year studies in college or High School Graduate with relevant vocational/trade course

Experience        :  Two (2) years of relevant experience

Training             :  Eight (8) hours of relevant training

 PREFERRED QUALIFICATION STANDARDS

Education          :  Bachelor’s Degree preferably Secretarial Administration, Business Administration and other related social sciences course

Experience        :  Two (2) years of relevant experience in records keeping or management, filing, assisting in general office administration, procurement, setting-up or maintaining any system that entails classification and retrieval an advantage

Training             :  Eight (8) hours of relevant training on records management and filing

Eligibility            :  Second Level Eligibility preferably RA 1080/Career Service (Sub-Professional/Professional)

Functions and Responsibilities:

1.     Act as focal person or link to the Procurement Management Service (PMS);

2.     Prepare and submit Project Procurement Management Plans (PPMP) in accordance to the approved Work and Financial Plan (WFP) and its revision, if any;

3.     Prepare and submit Requisition and Issue Slip (RIS) and Purchase Request (PR), including the necessary supporting documents which includes but not limited to training/activities/events/supplies and equipment;

4.     Monitor and ensure the submission of the procurement plan of SWAtts prior to deployment and during employment;

5.     Responsible for other administrative requirements of both the ISSO in the Foreign Post and Home Office are effectively and efficiently undertaken;

6.     Acts as Supply Officer and Property Custodian Officer;

7.     Checks functionality, completeness and availability of office supplies; maintains records of the “in and out” of office supplies; and distributes needed staff office supplies;

8.     Coordinate with other OBSUs other general service needs;

9.     Facilitate administrative logistical requirements in the conduct of on-site monitoring/assessment in coordination with Operations Division;

10.  Conducts inventory and turn-over of unserviceable equipment, waste materials disposal as necessary;

11.  Records management/safekeeping, air transport reservation;

12.  In-charge of tracking/processing of load provisions of ISSO staff, among others;

13.  Prepares invitation letter for meetings and facilitates payments DVs/ORS at SWEMC; and

14.  Performs other related tasks as may be assigned.

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Applicants should be guided by the following Criteria for Evaluation:

·       Education (E)                                                                     15%

·       Training (T)                                                                        15%

·       Experience (E)                                                                   20%

·       Aptitude/Initial Qualifying Test (IQT)                                    5%

·       Special Examination                                                         25%

·       Interview/Personality Traits                                               20%

                                                          Total         100%

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Qualified applicants must submit the following documents (in a compressed file) on or before 15 March 2021:

1.     Application Letter addressed to Director Leonardo C. Reynoso of Human Resource Management and Development Service;

2.     Comprehensive resume with Job Description and 2x2 I.D. picture or Duly accomplished Personal Data Sheet with Work Experience Sheet;

3.     Transcript of Record / Diploma;

4.     Copy of certificate of relevant trainings and seminars attended (if applicable);

5.     Copy of duly signed Individual Performance Contract Rating (IPCR) in the last rating period (latest) or its equivalent for external applicants and must have a Very Satisfactory rating during the last period.

Note: Interested and qualified applicants regardless of gender, disability civil status, ethnicity, religion, etc. may apply. 

Walk-in applicants will not be entertained in observance to the new normal.

Request for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via e-mail.

**Qualified applicants will be notified thru text message and/or email.