Job Vacancies

PLACE OF ASSIGNMENT: DSWD CENTRAL OFFICE

PLACE OF EXAMINATION AND INTERVIEW: DSWD CENTRAL OFFICE, IBP ROAD, BATASAN COMPLEX, CONSTITUTION HILLS, QUEZON CITY

NOTE:  QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN A COMPRESSED FILE
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We wish to inform you that the Department of Social Welfare and Development (DSWD) Central Office has one (1) vacant permanent position with details as follows:

Office: Human Resource Management and Development Service

ADMINISTRATIVE AIDE VI (CLERK III)

Item Number                  :            OSEC-DSWDB-ADA6-110-2004

Compensation               :            SG 6 (Php 15,524.00)

Place of Assignment     :             Office of the Director

CSC PRESCRIBED QUALIFICATION STANDARDS

Education          : Completion of two-year studies in College

Experience        :  None required

Training             :  None required

Eligibility            :  Career Service Sub-Professional / First (1^st) Level Eligibility

PREFERRED QUALIFICATION STANDARDS

Education          : Completion of two-year studies in College

Experience        : At least six (6) months of relevant experience involving Records Management 

Training             : None required

Eligibility            : Career Service Sub-Professional / First (1^st) Level Eligibility

ADDITIONAL REQUIREMENTS

1.     Computer literate (MS Word, Excel, or Access)

2.     Good interpersonal relationship

3.     Willing to work beyond office hours

JOB DESCRIPTION

The Administrative Aide VI shall be assigned in the Human Resource and Development Service – Office of the Director. The position will be lodged in the Administrative Unit of the Office, he/she will be responsible for the receiving and outgoing of documents and will log these documents in the Document Tracking System being used by the Department.

FUNCTIONS AND RESPONSIBILITIES

1.     Logs documents received by the HRMDS in the Enhanced  Documents Management System (EDMS);

2.     Inserts tracking slips on documents for endorsement to the HRMDS Director for further instructions;

3.     Disseminate documents to the responsible Division for appropriate action;

4.     Coordinates with other Records Officers of the HRMDS for document tracking and dissemination;

5.     Routes documents to other offices for information and further actions;

6.     Performs other tasks as instructed by the HRMDS Director; and

7.     Drafts simple memoranda as required by the HRMDS Director

JOB OUTPUTS

1.     Records/Documents Monitoring Sheet

2.     Tracking Slip

3.     Others as instructed by the HRMDS Director

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Applicants should be guided by the following Criteria for Evaluation:

·       Education (E)                                                                     10%

·       Training (T)                                                                        10%

·       Experience (E)                                                                   25%

·       Written Exam IQT                                                              10%

·       Written Exam Special Exam                                              20%

·       Interview                                                                            25%

Total                                                                   100%

·       Only those applicants who met the cut-off score of forty-one (41) points in the Education, Training and Experience (ETE) and Initial Qualifying Test (IQT) shall proceed with the Special Examination and interview. Applicants who shall be included in the Top 5, after all process, shall be endorsed to the HRMPSB for deliberation.

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Qualified applicants must submit the following documents (in a compressed file) on or before 24 January 2021:

1.     Application Letter addressed to Director Leonardo C. Reynoso of Human Resource Management and Development Service;

2.     Comprehensive resume with Job Description and 2x2 I.D. picture or Duly accomplished Personal Data Sheet with Work Experience Sheet;

3.     Transcript of Record / Diploma;

4.     Copy of certificate of relevant trainings and seminars attended (if applicable);

5.     Copy of duly signed Individual Performance Contract Rating (IPCR) in the last rating period (latest) or its equivalent for external applicants and must have a Very Satisfactory rating during the last period.

Note: Interested and qualified applicants regardless of gender, disability civil status, ethnicity, religion, etc. may apply. 

Walk-in applicants will not be entertained in observance to the new normal.

Request for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via e-mail.

**Qualified applicants will be notified thru text message and/or email