Job Vacancies

PLACE OF ASSIGNMENT: DSWD CENTRAL OFFICE

PLACE OF EXAMINATION AND INTERVIEW: DSWD CENTRAL OFFICE, IBP ROAD, BATASAN COMPLEX, CONSTITUTION HILLS, QUEZON CITY

NOTE:  QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN A COMPRESSED FILE
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We wish to inform you that the Department of Social Welfare and Development (DSWD) Central Office has one (1) vacant permanent position with details as follows:

Office: Policy Development and Planning Bureau

ADMINISTRATIVE ASSISTANT III (COMPUTER OPERATOR II)

(Subject to the validation of promotional appointment of the former incumbent)

Item Number:  OSEC-DSWDB- ADAS3-7-2015    

Compensation:  SG 9 (Php 18,784.00)

Place of Assignment: Policy Development and Planning Bureau

CSC PRESCRIBED QUALIFICATION STANDARDS

Education         : Completion of two-year studies in College or High School graduate with relevant vocational/trade course

Experience        :  One (1) year of relevant experience

Training             :  Four (4) hours of relevant training

Eligibility           : Relevant MC 11 s. 1996, as amended by CSC MC 10 s. 2013; Career Service Sub-Professional / First Level Eligibility

PREFERRED QUALIFICATION STANDARDS

Education	:	Completion of two (2) year studies in College
Experience	:	At least 1 year of relevant experience in secretarial and clerical functions, records management and has excellent computer skills
Training	:	At least eight (8) hours of relevant training

JOB DESCRIPTION 

Under general supervision, performs secretarial and clerical functions for the Director and does related work. Organizes the day-to-day operation of the Bureau to ensure the provision of high quality administrative support. Manage the schedule to enhance effective time management and coordinates activities, prioritizes appointment and reschedule when necessary. Manages, prioritizes, screens, and monitors the Bureau\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\'s correspondence, including emails, calls, post and fax to ensure they are dealt with appropriately.

PRIMARY TASKS

1.     Records and oversees all incoming and outgoing communications

2.     Encodes confidential correspondence, reports and other documents

3.     Maintains and updates official files of the Division/Bureau

4.     Organize all schedules and reminders of the assigned division and prepare meeting folders

5.     Prepare minutes of admin staff meetings and other meetings as assigned

6.     Coordinates with other Bureaus/Officers in terms of meetings

7.     Makes telephone calls; operates fax machines and transmits messages to other Bureau, FOS, I-GUS, NGOs other offices

8.     Conducts initial interview and screen persons seeking assistance from the Bureau

9.     Performs administrative services for the assigned Division

JOB OUTPUTS

1.     Improved Data Tracking System of the Bureau both incoming and outgoing

2.     Updated list of Division activities/meetings

3.     Files confidential and regular correspondences such as reports and other documents with proper labeling for easy retrieval

4.     Coordination with other divisions and/or Bureaus on scheduled meetings

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Applicants should be guided by the following Criteria for Evaluation:

·         Education (E)                                                                10%

·         Training (T)                                                                   10%

·         Experience (E)                                                              10%

·         Initial Qualifying Test                                                     10%

·         Technical Exam                                                             15%

·         Interview                                                                        40%

·         Integrity                                                                            5%

Total                                                                100%

Cut-off scores:

Education, Training and Experience (ETE)	15%
Initial Qualifying Test (IQT)	5%
Technical/Special Examination	10%
Interview        Personal  Attributes        Job Fit	15% 15%

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Qualified applicants must submit the following documents (in a compressed file) on or before 11 July 2020: 

1.     Application Letter addressed to Director Leonardo C. Reynoso of Human Resource Management and Development Service;

2.     Comprehensive resume with Job Description and 2x2 I.D. picture or Duly accomplished Personal Data Sheet with Work Experience Sheet;

3.     Transcript of Record / Diploma;

4.     Copy of certificate of relevant trainings and seminars attended (if applicable);

5.     Copy of duly signed Individual Performance Contract Rating (IPCR) in the last rating period (latest) or its equivalent for external applicants and must have a Very Satisfactory rating during the last period.

Note: Interested and qualified applicants regardless of gender, disability civil status, ethnicity, religion, etc. may apply. 

Walk-in applicants will not be entertained in observance to the new normal.

Request for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via e-mail.

**Qualified applicants will be notified thru text message and/or email