Job Summary

Date/Time Posted:
2019-11-20 00:42:20
Place of Assignment:
Department of Social Welfare and Development, Philippines, Southeast Asia
Education:
Bachelor's Degree relevant to the job
Experience:
None Required
Training:
None Required
Eligibility:
Career Service (Professional); Second Level Eligibility
Employment Status:
Contract of Service
Available Positions:
2
Salary Grade:
SG 11 (Php 22, 600.00)

INFORMATION OFFICER I - Region XII

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Job Description

Republic of the Philippines

Department of Social Welfare and Development

Field Office No. XII

Purok Bumanaag, Brgy. Zone III, Koronadal City, South Cotabato

HUMAN RESOURCE MANAGEMENT AND DEVELOPMENT DIVISION

NOTICE OF VACANCY

As of November 18, 2019

 


Position                      :          Two (2) INFORMATION OFFICER I            

Salary                         :          P22 600.00(SG 11)

Status                         :          Contract of Service

Place of Assignment :          Office of the Regional Director

 


CSC Prescribed Qualification Standards

 

Education                  :           Bachelor’s Degree Relevant to the Job

Experience                 :           None

Training                     :           None

Eligibility                    :           Career Service (Professional) 2nd Level Eligibility

 

Preferred Qualification (Competency-Based)

 

Education      :           AB/BS Mass Communication

Training         :           1 year relevant experience

Experience     :           4 hours relevant training

Eligibility        :           Career Service (Professional) 2nd Level eligibility

 


Duties and responsibilities

 

1.            Assist on the day-to-day operational and administrative activities of the director by organizing the incoming flow of work, prioritizing incoming requests, maintaining a request system and monitoring/ following-up to ensure timely response;

2.            Sets and monitors the director’s by scheduling appointments, budgeting time, preparation of meetings;

3.            Screens correspondence, responds to requests for non-technical information, drafts correspondence on general inquiries for the director’s signature, assembles and summarizes information necessary for preparing a reply by the director. Answers and screens telephone calls; providers routine and general information, redirects calls to the appropriate person, as required;

4.            Obtains, compiles and extracts information from files, publications, databases and other sources on her own initiative or as requested by the supervisor to prepare documents and briefing papers. Undertakes research to provide information to internal and external audiences, often on an urgent basis, using databases and/or the internet;

5.            Coordinates to focal person on performance management system system of the field office and acts as the contact point for opcr and ipcr documentation of the rd, organizing meetings for the director with the staff reporting directly to him/her, preparing the documentation and tables of preliminary rating based on the evaluator’s comments to provide them to the coordinator of the pras review committee;

6.            Records administrative actions and decisions on the files which the director manages, filing documents in hard copy and/ or electronically, maintaining control system;

7.            Makes necessary arrangements for meetings called by the director, drafts agenda, compiles, distributes background documentation and act as recording secretary for such meetings as required by taking. Synthesizing, preparing and disseminating notes and maintaining committee files;

8.            Participates on behalf of the director in meetings when he/she is unable to attend in person and takes notes on decisions   taken and follow-up action requires by supervisor;

9.            Organizes workshop, conferences, seminars and special meetings, including but not limited to making initial contact with participants, prepares documentation to be distributed and deals with participants particular requests as needed;

10.          Does other related task as may be assigned by the regional director.

 


Interested applicants WHO MEET THE REQUIRED QUALIFICATIONS regardless of gender, disability, civil status, ethnicity, religion, etc., may submit the documentary requirements to DSWD Field Office XII Human Resource Planning and Performance Management Section or their soft copy (only pdf, jpeg, scanned) sent via electronic mail to fo12@dswd.gov.ph or hrppm.fo12@dswd.gov.ph on or before November 28, 2019. Job applicants via electronic mail with invitation to register to third party applicants for viewing of contents will not be entertained for security reasons. The documentary requirements are as follows:

 

1.    Application letter addressed to:

CEZARIO JOEL C. ESPEJO

Regional Director

Department of Social Welfare and Development

Field Office XII

Purok Bumanaag, Brgy. Zone III, Koronadal City, South Cotabato

2.    CSC Properly accomplished Personal Data Sheet (PDS) with recent passport-size picture (CS Form 212 Revised 2017) and accomplished WORK EXPERIENCE SHEET (CS Form 212 attachment) which can be downloaded at www.csc.gov.ph

3.    Resume

4.    Photocopy of Transcript of Records (Authenticated)

5.    Photocopy of Certificate of Trainings and Seminars attended

6.    Photocopy of Board Rating/CS Eligibility (Authenticated if any)

7.    Photocopy of Certificate of Previous employment (if any)

8.    Copy of duly signed IPCR/Summary of Ratings (for insider only)

 

Request for extension of submission and application with incomplete documents will not be entertained.

 

 

CEZARIO JOEL C. ESPEJO

Regional Director