Job Vacancies

PLACE OF ASSIGNMENT: DSWD CENTRAL OFFICE

PLACE OF EXAMINATION AND INTERVIEW: DSWD CENTRAL OFFICE, IBP ROAD, BATASAN COMPLEX, CONSTITUTION HILLS, QUEZON CITY

NOTE:  QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN A COMPRESSED FILE

We wish to inform you that the Department of Social Welfare and Development (DSWD) Central Office has one (1) vacant permanent position with details as follows:

Office: Information and Communications Technology Management Service

ADMINISTRATIVE ASSISTANT III

Item Number:OSEC-DSWDB-ADAS3-96-2004

Compensation:SG 9 (Php 17,975.00)

Place of Assignment:ICTMS - Office of the Director

CSC PRESCRIBED QUALIFICATION STANDARDS

Education: Completion of two (2) years studies in College or High School Graduate with     relevant vocational/trade course

  Experience: One (1) year of relevant experience 

Training: Four (4) hours of relevant training

Eligibility: Relevant MC 11,s 1996, Career Service (Sub-Professional)/First Level

PREFERRED QUALIFICATIONS

Education	:	Bachelor\\\'s degree relevant to the job (Business Administration, Marketing, Psychology, Human Resource Management and other related business courses
Experience	:	One (1) year of relevant experience as a Human Resource Management and Development staff/assistant
Training	:	Sixteen (16) hours of relevant training in Human Resource Management and Development functions
Eligibility	:	Career Service Professional/ Second level eligibility

JOB DESCRIPTION

The position shall be responsible for handling clerical tasks in the Office of the Director, manages mostly business related functions for the ICTMS Director such as extracting reports, organizes travel and accommodations, takes minutes and other organizational tasks; answers phone calls, schedules organization, organizes documents for signature and other related tasks.

Functions and Responsibilities

1.  Prepares and maintains new and existing employee files and databases

2.     Updates and maintains employee benefits, employment status and similar records

3.     Assists in administering new employment assessments

4.     Serves as a point person for all new employee questions

5.     Schedules job interviews and assist in interview process

6.     Facilitates the request for posting job ads and organizing resumes and applications

7.     Participates in the recruitment effort of ICTMS

8.     Serves as a point of contact with benefit vendors/administrators

9.     Welcomes new employees to the organization by conducting orientation

10.  Orient new employees to the organization (setting up a designated log-in, workstation, email address, etc.)

11.  Conducting benefit enrollment process, as necessary

12. Submits, employee data reports by assembling, preparing and analyzing data

13.  Maintains employee information by entering and updating employment and status-change data

14.  Maintains employee confidence and protects operations by keeping human resource information confidential

15.  Assists in completing termination paperwork and assist with exist interviews

16.  Performs other related tasks as may be reasonably assigned by the Admin Unit Head and/or the ICTMS director.

Applicants should be guided by the following Criteria for Evaluation: 

Education (E)                                      20%

Training (T)                                         15%

Experience (E)                                    15%

Aptitude/Initial Qualifying Test (IQT)   10%

Special Examination                           15%

Personal Traits                                    25%

                                    Total              100%

Shortlisting of applicants will be based on the ETE and IQT result. The cut off rating will be based on the following: 

      Cut-off scores:

                        Initial Shortlisting (ETE + IQT)                                       40%

                        Final Shortlisting (Overall Rating)                                80%

Qualified applicants must submit the following documents (in a compressed file) on or before 28 November 2019:

1.     Application Letter addressed to Director Leonardo C. Reynoso of Human Resource Management and Development Service;

2.     Comprehensive resume with Job Description and 2x2 I.D. picture or Duly accomplished Personal Data Sheet with Work Experience Sheet;

3.     Transcript of Record / Diploma;

4.     Copy of certificate of relevant trainings and seminars attended (if applicable);

5.     Copy of duly signed Individual Performance Contract Rating (IPCR) in the last rating period (latest) or its equivalent for external applicants and must have a Very Satisfactory rating during the last period.

Note: Interested and qualified applicants regardless of gender, disability civil status, ethnicity, religion, etc. may apply. 

Request for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via e-mail.

**Qualified applicants will be notified thru text message and/or email.