Job Summary
2019-10-21 05:55:09
Department of Social Welfare and Development, Philippines, Southeast Asia
2 Years College Education
Five (5) years of supervisory/management experience
4 hours of relevant training
Career Service (Sub-professional)/First Level Eligibility
Contract of Service
4
SG 8 (Php18, 601.00)
Administrative Assistant II - Region XII
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Job Description
Republic of the Philippines
Department of Social Welfare and Development
Field Office No. XII
Purok Bumanaag, Brgy. Zone III, Koronadal City, South Cotabato
HUMAN RESOURCE MANAGEMENT AND DEVELOPMENT DIVISION NOTICE OF VACANCY
As of October 18, 2019
Position : FOUR (4) Administrative Assistant II
Salary : SG 8/ 18, 601.00
Status : Contract of Service / Memorandum of Agreement
Place of Assignment : DRR Normalization Program
Period of Engagement : October – December 2019
CSC Prescribed Qualification Standards
Education : Completion of two-year studies in College
Experience : 1 year of relevant experience
Training : 4 hours of relevant training
Eligibility : Career Service (Sub-Professional) / First Level Eligibility
Preferred Qualification (Competency-Based)
Education : Completion of two-year studies in College in Office Public Administration, Computer Science, Management, Social Science and other related fields
Experience : 1 year experience in records management, data management, and/or office productivity tools
Training : 4 hours of training in record management, data management, and/or office productivity tools
Additional Competencies:
1. With good written and oral communication skills;
2. Proficient with Office productivity and records management;
3. Able to work harmoniously, competently and effectively even under pressure; and,
4. Willing to be deployed in disaster areas.
Job Description:
Under the general supervision of the Program Focal Person tasked to assists in the performance of administrative support and clerical functions and does other related works pertaining to the implementation of the socio-economic programs for normalization and disaster resiliency (DRR) programs, project and activities (DRR-PPAs) for the Decommissioned Combatants (DCs) of the Moro Islamic Liberation Front (MILF).
Functions and Responsibilities:
1. Assists along administration works in the preparation of physical and financial reports;
2. Provides support in conduct of capacity building, meetings, workshops, field monitoring and the likes;
3. Undertakes field monitoring to determine/identify and address logistics support;
4. Encodes in the database tracking system all incoming and outgoing communications/documents of the section to be used as reference in the following up/monitoring the status/action taken;
5. Faxes, scans and/or email copies of documents and office communications to different Offices, Bureaus, Services and other National Government Agencies for their information;
6. Answers phone calls, assists visitors/clients of the section and refers their queries to concerned staff/division;
7. Files and stores copies and memorandum, guidelines and other reference documents of the Division to safe keep pertinent documents and ensure that these can be easily retrieved when needed;
8. Maintains and updates database of office records to ensure that there is an inventory of available sources/documents can be used as references for staff;
9. Performs other tasks assigned by the Program Focal Person.
Job Outputs:
1. Updated work activities/schedule of the Project Management Team (RPMT);
2. Data tracking system incoming and outgoing communication
3. Administrative requirements of official concerned, e.g. documents requested; and,
4. Memoranda, letters, request and other communications.
Qualified and interested applicant may submit the following documents to DSWD Field Office XII, Koronadal City at the Records Section or you may submit your application through fo12@dswd.gov.ph or hrppm.fo12@dswd.gov.ph with the following documents on or before October 28, 2019
1. Application letter addressed to:
CEZARIO JOEL C. ESPEJO
Regional Director
Department of Social Welfare and Development
Field Office XII
Purok Bumanaag, Brgy. Zone III, Koronadal City, South Cotabato
2. CSC Properly accomplished Personal Data Sheet (PDS) with recent pass-sized picture (CS Form 212 Revised 2017) and accomplished WORK EXPERIENCE SHEET (CS Form 212 attachment) which can be download at www.csc.gov.ph
3. Resume
4. Photocopy of Transcript of Records (Authenticated)
5. Photocopy of Certificate of Trainings and Seminars attended
6. Photocopy of Board Rating/CS Eligibility (if any)
7. Photocopy of Certificate of Previous employment (if any)
8. Copy of duly signed IPCR/Summary of Ratings (for insider only)
Note: Request for extension of submission & application with incomplete documents will not be entertained. The agency values diversity in its workforce & encourage qualified men & women including those with disabilities to apply regardless of age, religion, ethnicity or political affiliation.
CEZARIO JOEL C. ESPEJO
Regional Director