Job Summary

Date/Time Posted:
2019-08-16 07:02:40
Place of Assignment:
Central Office, Philippines, Southeast Asia
Education:
Completion of two years studies in College or High School Graduate with relevant vocational/trade course
Experience:
None Required
Training:
None required
Eligibility:
Career Service (Sub-professional)/First Level Eligibility
Employment Status:
Regular
Available Positions:
3
Salary Grade:
SG 7 (Php 15,738.00)

(3) ADMINISTRATIVE ASSISTANT I (REPUBLICATION)_OSEC-DSWDB-ADAS1-120-2004_OSEC-DSWDB-ADAS1-126-2004_OSEC-DSWDB-ADAS1-127-2004_SB

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Job Description

  We wish to inform you that the Department of Social Welfare and Development (DSWD) Central Office has three (3) vacant permanent positions with details as follows:

Office: Standards Bureau

(3) ADMINISTRATIVE ASSISTANT I (REPUBLICATION)

Item Number : OSEC-DSWDB-ADAS1-120-2004, OSEC-DSWDB-ADAS1-126-2004, OSEC-DSWDB-ADAS1-127-2004

Compensation : SG 7 (Php 15,738.00)

Place of Assignment : Standards Bureau

CSC PRESCRIBED QUALIFICATION STANDARDS

Education : Completion of two-year studies in College or High School graduate with relevant vocational/trade course

Experience : None required

Training : None required

Eligibility : Career Service (Sub-Professional) / First Level Eligibility

JOB DESCRIPTION

Under immediate supervision, assists in the performance of administrative support and clerical functions and does related works.

Functions and Responsibilities:

1.     Records all incoming and outgoing communications; Prepare general communication, and memoranda;

2.     Encode/assist in the preparation of confidential correspondence e.g. letters, memoranda, reports, guidelines and the likes; Monitor/follow up submission of reports and other documents required by the Administrative Service-Office of the Director (AS-OD) to its respective Divisions;

3.     Maintains and updates official files/documents of SWDAs/Service providers and other administrative records; Assist in the general function of AS-OD;

4.     Answer and makes telephone calls; Act as Liaison Personal for AS-OD;

5.     Prepare/monitor the Project Procurement Management Plan (PPMP) of the Bureau;

6.     Maintain database/record of office supplies and equipment;

7.     Prepare/encode request forms for suppliers/equipment/activities needed by the Bureau;

8.     Prepares obligations request and disbursement vouchers; and

9.     Performs other related tasks as assigned by the Division Chief and/or by the Bureau

______________________________________________________________________

Applicants should be guided by the following Criteria for Evaluation:

Education (E)                                     40%

Training (T)                                         5%

Experience (E)                                    5%

Aptitude/Initial Qualifying Test (IQT)   10%

Special Exam                                      15%

Personality Trait (PT)                           25%

Total   100%

Shortlisting of applicants will be based on the total combined score reflected in the Comparative Data Matrix (CDM). The cut-off rating will be Top 15.

_____________________________________________________________________

Qualified applicants must submit the following documents (in a compressed file) on or before 26 August 2019:

1.     Application Letter addressed to Director Leonardo C. Reynoso of Human Resource Management and Development Service;

2.     Comprehensive resume with Job Description and 2x2 I.D. picture or Duly accomplished Personal Data Sheet with Work Experience Sheet;

3.     Transcript of Record / Diploma;

4.     Copy of certificate of relevant trainings and seminars attended (if applicable);

5.     Copy of duly signed Individual Performance Contract Rating (IPCR) in the last rating period (latest) or its equivalent for external applicants and must have a Very Satisfactory rating during the last period.

Note: Interested and qualified applicants regardless of gender, disability civil status, ethnicity, religion, etc. may apply. 

Request for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via e-mail.

**Qualified applicants will be notified thru text message and/or email.