Job Vacancies

 

Notice of Vacancy

As of August 6, 2019

Date of Posting:  August 6, 2019

Date of Posting Removal: August 16, 2019

 

Position                        : REGIONAL EXECUTIVE ASSISTANT

Salary Grade                : 17 (37,281.00)

Employment Status      : Contract of Service

Area of Assignment     : Office of the Regional Director

 

CSC Prescribed Qualification Standards

Education        :           Bachelor’s Degree Relevant to the Job

Training           :           1 year relevant experience

Experience       :           4 hours relevant training

Eligibility         :           Career Service (Professional) 2nd Level eligibility

 

Preferred Qualification (Competency-Based)

Education        :            AB/BS Mass Communication

Training           :           1 year relevant experience

Experience       :           4 hours relevant training

Eligibility         :           Career Service (Professional) 2^nd Level eligibility

 

            Duties and responsibilities

 

1.                  Assist on the day-to-day operational and administrative activities of the director by organizing the incoming flow of work, prioritizing incoming requests, maintaining a request system and monitoring/ following-up to ensure timely response;

2.                  Sets and monitors the director’s by scheduling appointments, budgeting time, preparation of meetings;

3.                  Screens correspondence, responds to requests for non-technical information, drafts correspondence on general inquiries for the director’s signature, assembles and summarizes information necessary for preparing a reply by the director. Answers and screens telephone calls; providers routine and general information, redirects calls to the appropriate person, as required;

4.                  Obtains, compiles and extracts information from files, publications, databases and other sources on her own initiative or as requested by the supervisor to prepare documents and briefing papers. Undertakes research to provide information to internal and external audiences, often on an urgent basis, using databases and/or the internet;

5.                  Coordinates to focal person on performance management system system of the field office and acts as the contact point for opcr and ipcr documentation of the rd, organizing meetings for the director with the staff reporting directly to him/her, preparing the documentation and tables of preliminary rating based on the evaluator’s comments to provide them to the coordinator of the pras review committee;

6.                  Records administrative actions and decisions on the files which the director manages, filing documents in hard copy and/ or electronically, maintaining control system;

7.                  Makes necessary arrangements for meetings called by the director, drafts agenda, compiles, distributes background documentation and act as recording secretary for such meetings as required by taking. Synthesizing, preparing and disseminating notes and maintaining committee files;

8.                  Participates on behalf of the director in meetings when he/she is unable to attend in person and takes notes on decisions   taken and follow-up action requires by supervisor;

9.                  Organizes workshop, conferences, seminars and special meetings, including but not limited to making initial contact with participants, prepares documentation to be distributed and deals with participants particular requests as needed;

10.              Does other related task as may be assigned by the regional director.

 

Qualified and interested applicant may submit the following documents to DSWD Field Office XII, Koronadal City at the Records Section or you may submit your application through fo12@dswd.gov.ph with the following documents on or before August 16, 2019.

 

1.      Application letter addressed to the Regional Director (Please specify desired vacant position)

2.      Personal Data Sheet (duly accomplished CSC Form No. 212 Revised 201 with Work Experience Sheet and recent passport sized ID picture attached)

3.      Resume

4.      Photocopy of Transcript of Records (Authenticated)

5.      Photocopy of Certificate of Trainings and Seminars attended

6.      Photocopy of Board Rating/CS Eligibility (if any)

7.      Photocopy of Certificate of Previous employment (if any)

8.      Copy of duly signed IPCR/Summary of Ratings (for insider only)

 

Note: Request for extension of submission & application with incomplete documents will not be entertained. The agency values diversity in its workforce & encourage qualified men & women including those with disabilities to apply regardless of age, religion, ethnicity or political affiliation.

 

 

 

 

HJA. BAILANO A. SALIK-ALI, RSW, MTSW

SWO V/HRMDD Chief