Job Summary

Date/Time Posted:
2019-08-06 02:40:22
Place of Assignment:
Region VI , Philippines, Southeast Asia
Education:
Bachelor’s degree preferably in Social Sciences, Public Administration, Laws, or any allied courses. Considerable units in Master's Degree is an advantage
Experience:
2 years of supervisory experience preferably in government, managing projects or social development programs
Training:
Training in project management or social development is an advantage
Eligibility:
none required
Employment Status:
Contract of Service
Available Positions:
1
Salary Grade:
SG 17 ( Php 37, 681.00)

REGIONAL EXECUTIVE ASSISTANT (REA)

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Job Description

 

Department of Social Welfare and Development

Field Office VI

Molo, Iloilo City

NOTICE OF VACANCY

COST OF SERVICE / MOA

AUGUST 1, 2019

 

 

POSITION / OFFICE: REGIONAL EXECUTIVE ASSISTANT (REA)

NO. OF VACANCY:1

AREA OF ASSIGNMENT: Office of the Regional Director (ORD)

SG :17

MONTHLY SALARY:  Php 37, 681.00

 

QUALIFICATION STANDARDS

EDUCATION: Bachelor’s degree preferably in Social Sciences, Public Administration, Laws, or LLB graduate. Considerable units in Master\\\\\\\\\\\\\\\'s Degree is an advantage

WORK EXPERIENCE:2 years of supervisory experience preferably in government, managing projects or social development programs

TRAINING: Training in project management or social development is an advantage

ELIGIBILITY: none required

 

COMPETENCIES:

• Good Interpersonal and communication skills;
• Computer literate with intermediate knowledge on MS Office applications;
• Flexibility and agility;
• Creative Thinking.

 

DUTIES & RESPONSIBILITIES:

1.       Assists in the day-to-day operational and administrative activities of the director by organizing the incoming flow of work, prioritizing incoming requests, maintaining a control system, and monitoring/following-up to ensure timely response;

2.       Sets and monitors the director’s schedule by arranging appointments, budgeting time, preparation of meetings;

3.       Screens correspondence; responds to requests for non-technical information, drafts correspondence on general inquiries for the director’s signature, assembles and summarizes information necessary for preparing a reply for the director. Answers and screens telephone calls; provides routine and general information, redirects call to the appropriate person, as required;

4.       Obtains, compiles and extracts information from files, publications, databases, and other sources, on her own initiative or as requested by the supervisor, to prepare documents and briefing papers. Undertakes research to provide information to internal and external audiences, often on an urgent basis, using data bases and/or the internet;

5.       Coordinates to the focal person on performance management system of the field office and acts as a contact point for OPCR & IPCR documentation of the RD, organizing meetings for the director with the staff reporting directly to him, preparing the documentation and tables of preliminary ratings based on the evaluators’ comments to provide them to the coordinator of the PRAS Review Committee;

6.       Records administrative actions and decisions on the files which the Director manages, filing documents in hard copy and/or electronically, maintaining control system;

7.       Makes necessary arrangements for meetings called for by the director, drafts agenda, complies distributes background documentation, and acts as recording secretary for such meetings as required by taking, synthesizing, preparing and disseminating notes and maintaining committee files;

8.       Participates on behalf of the director in meetings when he/she is unable to attend in person and takes notes on decisions taken and follow-up action required by supervisor;

9.       Organizes workshops, conferences, seminars and other special meetings, including but not limited to making initial contact with participants, prepares documentation to be distributed, and deals with participants’ particular requests, as needed.

10.    Does other related tasks as may be assigned by the Regional Director.

 

Qualified applicants are advised to hand-in or send through courier/email and attach the following documents on or before AUGUST 13, 2019. 
When sending email, please use as \\\\\\\\\\\\\\\'\\\\\\\\\\\\\\\'subject\\\\\\\\\\\\\\\'\\\\\\\\\\\\\\\' this format: position applied-program or project.

• Application Letter addressed to:
          MS. FREDYLIN P. SACLOTE
          SAO / HRMPSB Chairperson
          Department of Social Welfare and Development
          Field Office VI
          M.H . Del Pilar Molo, Iloilo City
         recruitment.fo6@dswd.gov.ph
• Comprehensive resume with Job Description;
• Duly accomplished Personal Data Sheet with Work Experience Sheet;
• Transcript of Record & Diploma;
• Copy of performance rating in the present position for one (1) year or its equivalent and must have at least Very Satisfactory rating during the last period (for Government employee).

Note: Interested and qualified applicants regardless of gender, disability, civil status, ethnicity, religion, etc. may apply.

Request for extension of application with incomplete documents will not be entertained.

NOTE: Qualified applicants will be notified thru text message and email.

 

  FREDYLIN P. SACLOTE

HRMPSB Chairperson

FPS/HMS/gcc