Job Vacancies

ADMINISTRATIVE ASSISTANT II (REPUBLICATION)

Item Number : OSEC-DSWDB-ADAS2-11-2016

Compensation : SG 8 (Php 16,758.00)

Place of Assignment : National Response and Logistics Management Bureau 

CSC PRESCRIBED QUALIFICATION STANDARDS

Education : Completion of two-year studies in college or High School graduate with relevant vocational/trade course

Experience: One (1) year of relevant experience

Training : Four (4) hours of relevant training

Eligibility :  Career Service Sub-Professional / First Level Eligibility

PREFERRED QUALIFICATION STANDARDS 

Education :  College graduate (Office Administration, Business Management or any related course)

Experience :  One (1) year of relevant experience

Training :  Four (4) hours of relevant training

ADDITIONAL COMPETENCY 

1.      Computer literate with knowledge on MS Office (Word, Powerpoint, Excel, etc.)

2.      With knowledge on basic accounting

3.      Knowledge on Records Management

4.      Good written and oral communications skills

5.      Able to work harmoniously, competently and effectively even under pressure 

JOB DESCRIPTION

Under immediate supervision, performs secretarial, administrative support and clerical functions for his/her division/section; and does other related works. 

Functions and Responsibilities:

1.      Assists the Unit Head of the Quality Control unit in the conduct of spot-check/audit of NRLMB systems and processes to ensure compliance;

2.      Performs regular inspection on incoming and outgoing deliveries and manual and mechanized production operations;

3.      Assists in the collation of data from other Sections related to Quality Control;

4.      Assists in monthly inventory taking;

5.      Prepares monthly report of Quality Inspection and Spot-check/audits;

6.      Prepares reportorial requirements of oversight agencies through communications such as letters, memoranda, among others;

7.      Performs clerical functions as needed; and

8.      Performs other tasks that may be assigned from time to time. 

JOB OUTPUTS

1.      Inspections Forms of Incoming and Outgoing Warehouses

2.      Organized Files/Records

3.      Other reports as may be required 

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Applicants should be guided by the following Criteria for Evaluation: 

Education (E)             15%

Training (T)                15%

Experience (E)           20%

Interview                     25%

Special Exam             25%

                    Total        100%

Cut-off scores:

Education – 12

Training – 12

Experience – 16

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Qualified applicants must submit the following documents (in a compressed file) on or before 4 July 2019:

1.      Application Letter addressed to Mr. Cesar A. Aquino, Officer-in-Charge of Human Resource Management and Development Service;

2.      Comprehensive resume with Job Description and 2x2 I.D. picture or Duly accomplished Personal Data Sheet with Work Experience Sheet;

3.      Transcript of Record / Diploma;

4.      Copy of certificate of relevant trainings and seminars attended (if applicable);

5.      Copy of duly signed Individual Performance Contract Rating (IPCR) in the last rating period (latest) or its equivalent for external applicants and must have a Very Satisfactory rating during the last period.

Note: Interested and qualified applicants regardless of gender, disability civil status, ethnicity, religion, etc. may apply. 

Request for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via e-mail.

**Qualified applicants will be notified thru text message and/or email.